Tax Administrative Assistant

Eide Bailly; Tulsa (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

Eide Bailly is seeking a Tax Administrative Assistant to join our Tulsa office. This in-office role supports partners and teams with essential administrative tasks, client communications, and tax return processing.

The position emphasizes confidentiality, accuracy, and timely delivery within a fast-paced environment. The ideal candidate will have a high school diploma, 2 years of administrative experience, and strong skills in Excel, Word, Outlook, and related tools.

Qualifications

• High school diploma required.
• 2 years of administrative support experience, preferably in a professional services or accounting firm.
• Ability to thrive in a high-volume, fast-paced environment.
• Strong prioritization and organizational skills.
• Maintains confidentiality and high professional standards.

Responsibilities

• Provides administrative support to partners, managers, and assigned teams.
• Coordinates meetings, schedules, travel, and other administrative activities.
• Assists with client and department support activities, including organizing income client information, tax return processing, review and issuance of final deliverables, and correspondence with clients.
• Supports office operations through mail processing, front desk coverage, answering phones, and office errands.
• Collaborates with the administrative team to meet deadlines, ensure timely completion of projects, and provide in-office coverage during business hours.
• Maintains accuracy, confidentiality, professionalism, and regular attendance while managing multiple priorities.
• Demonstrates flexibility by taking on new challenges and assisting with special projects.
• Other duties as assigned.

Skills

Verbal & written communication

Detail-oriented

Team collaboration

Ability to work with limited Super/No

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Outlook

DocuSign

Teams

Adobe Acrobat

Job description

Location: Tulsa, OK

Work Arrangement: In-office

A Day in the Life

A typical day as a Tax Administrative Assistant might include the following:

• Provides administrative support to partners, managers, and assigned teams.
• Coordinates meetings, schedules, travel, and other administrative activities.
• Assists with client and department support activities, including organizing income client information, tax return processing, review and issuance of final deliverables, and correspondence with clients.
• Supports office operations through mail processing, front desk coverage, answering phones, running occasional office errands, administration of office events, supply management, and client service.
• Collaborates with the administrative team to meet deadlines, ensure timely completing of assigned projects, and provide in-office coverage during business hours.
• Maintains accuracy, confidentiality, professionalism, and regular, predictable attendance while managing multiple priorities.
• Demonstrates flexibility by taking on new challenges and assisting with special projects and additional responsibilities as requested.
• Other duties as assigned.

Who You Are

• You have a High School Diploma
• You have 2 years of administrative support experience, preferably in a professional services or accounting firm.
• You thrive in a high-volume, fast-paced work environment.
• You can quickly prioritize and organize your work to complete tasks of an immediate nature.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You are proficient in Microsoft Excel. Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat.
• You are exceptionally detail-oriented with strong verbal and written communication skills.
• You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.
• You will work overtime as needed.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching and the ability to lift up to 20 lbs

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Eide Bailly is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.