Tax Administrative Assistant

Doeren Mayhew CPAs and Advisors; Grand Rapids (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

Doeren Mayhew CPAs and Advisors in Grand Rapids, MI is seeking a full-time Tax Administrative Assistant to support the tax team. The role focuses on day-to-day administrative tasks, document handling, and scheduling to help maintain critical deadlines.

Candidates should have at least 2 years’ admin experience, strong MS Office skills, and the ability to learn new software. This position offers growth in a reputable, national CPA firm.

Qualifications

• 2+ years of administrative or clerical experience preferred.
• Ability to work in the office Monday through Friday; Saturdays may be required at times.
• Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe.
• Ability to quickly learn new software programs.
• Clear, professional written and verbal communication skills.
• Strong organization and problem-solving skills with excellent attention to detail.
• Excellent time management with the ability to multi-task and prioritize work.
• Ability to work independently and with a team.

Responsibilities

• Provide day-to-day administrative support to tax team members and help coordinate schedules, meetings, deadlines, and deliverables.
• Organize incoming client tax documents, maintain electronic files, and route materials to the appropriate team members.
• Help track requested client information and the status of outstanding items; follow up on routine requests as directed by the team.
• Prepare, format, proofread, and assemble correspondence and tax-related documents using established procedures and team guidance.
• Assist with data entry, copying, scanning, document uploads, and other routine office tasks.
• Communicate professionally with clients and colleagues about document requests, delivery methods, meeting logistics, and administrative questions.
• Handle sensitive client and firm information with discretion and maintain accurate, organized records.
• Share ideas that may improve administrative processes and support the team’s work.

Skills

Administrative experience

MS Office proficiency

Communication skills

Education

Basic accounting knowledge

Tools

Word

PowerPoint

Excel

Outlook

Adobe

CCH Workflow

Axcess/E-filing

STAR Time Entry

SurePrep

TaxCaddy

Salesforce

SafeSend Returns

Job description

Doeren Mayhew is the 36th largest U.S. tax, assurance and advisory firm headquartered in Troy, Michigan with over 25 offices across the country and abroad. Founded in 1932, Doeren Mayhew is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you.

Doeren Mayhew is seeking a full-time Tax Administrative Assistant to join our Grand Rapids, MI office.

Responsibilities

• Provide day-to-day administrative support to tax team members and help coordinate schedules, meetings, deadlines, and deliverables.
• Organize incoming client tax documents, maintain electronic files, and route materials to the appropriate team members.
• Help track requested client information and the status of outstanding items; follow up on routine requests as directed by the team.
• Prepare, format, proofread, and assemble correspondence and tax-related documents using established procedures and team guidance.
• Assist with data entry, copying, scanning, document uploads, and other routine office tasks.
• Communicate professionally with clients and colleagues about document requests, delivery methods, meeting logistics, and administrative questions.
• Handle sensitive client and firm information with discretion and maintain accurate, organized records.
• Share ideas that may improve administrative processes and support the team’s work.

Qualifications

• 2+ years of administrative or clerical experience preferred
• Ability to work in the office Monday through Friday. Saturdays may be required at times.
• Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe
• Ability to quickly learn new software programs is a necessity. Experience with CCH Workflow, Axcess/E-filing, STAR Time Entry, SurePrep, TaxCaddy, Salesforce, and/or SafeSend Returns is a plus
• Clear, professional written and verbal communication skills
• Strong organization and problem-solving skills and excellent attention to detail, to help maintain production accuracy and meet critical deadlines
• Excellent time management skills with the ability to multi-task and prioritize work
• Ability to work independently and with a team
• Basic accounting knowledge required

Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law.

"Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.