Talent Coordinator

AfterQuery; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

AfterQuery in San Francisco is seeking a Talent Coordinator to help streamline its hiring process. This role involves coordinating interviews, managing candidate logistics, and ensuring a smooth experience for all candidates.

The ideal candidate should have over a year in a similar role, strong organizational skills, and a knack for communication. You will work closely with the founding team to shape our recruiting function as we scale.

Join us to make a significant impact in a fast-growing AI startup!

Qualifications

• 1+ years of experience in recruiting coordination or similar.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Own interview scheduling and coordination.
• Manage communication with candidates throughout the interview process.
• Track candidate progress and process bottlenecks.

Skills

Organizational skills

Detail-oriented

Communication skills

Multi-tasking

Tools

ATS systems

Google Calendar

Spreadsheets

Job description

Talent Coordinator

As one of our first talent hires, you’ll help build the coordination engine behind AfterQuery’s hiring process. You’ll work closely with the founders, recruiters, hiring managers, and candidates to make sure every interview process runs quickly, smoothly, and professionally.

This is a high-ownership role for someone extremely organized, detail-oriented, and excited to help scale a world-class talent function from the ground up.

Company Overview

AfterQuery is a research lab investigating the boundaries and capabilities of artificial intelligence through novel datasets and experimentation. Our customers are foundation model labs, and we serve all of the frontier AI labs.

We are based in San Francisco, CA, and have raised funding from top investors, including Y Combinator, BoxGroup, ex-partners from Lightspeed and Index Ventures, and senior leadership at Google DeepMind and Meta GenAI. We raised a 30M series A at a 300M valuation just under 16 months of starting and have reached a 100M annual run rate in the same time frame.

Our founding team brings backgrounds from Jane Street, Meta, Citadel Securities, Google, Goldman Sachs, Morgan Stanley, Silver Lake, BAIR, and SAIL.

Why Apply

• Massive Opportunity: We were one of the fastest growing YC companies in our batch, and we believe we can be one of the fastest growing YC companies of all time.

• Founding Talent Role: You’ll help define the systems and processes that power AfterQuery’s recruiting function.

• High Ownership: You’ll own interview coordination, candidate logistics, scheduling workflows, and recruiting operations.

• Direct Founder Access: You’ll work closely with the founding team, recruiters, and hiring managers.

• Strong Team: Founding team has experience from Citadel Securities, Meta, Google, Silver Lake, Morgan Stanley, and more.

Responsibilities

• Own interview scheduling and coordination across the talent team.

• Coordinate candidate logistics across recruiter screens, technical interviews, onsite interviews, final rounds, and offer processes.

• Manage communication with candidates throughout the interview process.

• Partner with recruiters and hiring managers to ensure interviews are scheduled quickly and accurately.

• Maintain accurate candidate records in the ATS and recruiting systems.

• Track candidate progress, feedback status, interviewer availability, and process bottlenecks.

• Ensure every candidate has a high-touch, professional, and responsive experience.

• Help prepare interviewers with the right context, scorecards, resumes, and scheduling details.

• Support recruiting operations, including:

  • Calendar management

  • Interview loop setup

  • Candidate follow-ups

  • Offer process coordination

  • Recruiting reports

  • Process documentation

• Help improve recruiting workflows, templates, systems, and internal coordination processes.

• Support the talent team with ad hoc projects as AfterQuery scales.

Required Qualifications

• 1+ years of experience in recruiting coordination, people operations, executive assistance, operations, or another highly organized coordination-heavy role.

• Excellent organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Ability to manage many moving pieces at once without dropping details.

• Comfort working with calendars, scheduling, spreadsheets, ATS systems, and recruiting tools.

• High responsiveness and strong follow-through.

• Strong judgment when communicating with candidates, interviewers, and internal teams.

• Ability to operate in a fast-moving startup environment.

• Excitement to help build processes from scratch.

Preferred Qualifications

• Experience coordinating technical recruiting processes.

• Experience at a high-growth startup, AI company, tech company, or recruiting agency.

• Familiarity with technical interview loops and hiring workflows.

• Experience using tools like Ashby, Greenhouse, Lever, LinkedIn Recruiter, Google Calendar, Notion, Linear, or similar systems.

• Strong candidate experience instincts.

• Comfort working directly with founders, executives, recruiters, and hiring managers.

• Experience improving scheduling systems, recruiting templates, or internal process documentation.