Talent Acquisition Support Specialist

Meissner Filtration Products, Inc.; Camarillo (CA); On-site; USD 53,747 - 68,347; Full time

Benefits offered by this job

Medical, dental, vision

Onsite gym

Coffee bars

EV charging stations

Employee discounts

401k and profit sharing

Life insurance

Employee assistance program

Paid time off

Job summary

Meissner Filtration Products, Inc. is seeking a Talent Acquisition Support Specialist to source and screen candidates, maintain our ATS, and support recruiters with administrative duties.

You will help attract extraordinary talent and ensure data integrity across our recruiting processes. In this role you will coordinate interviews, craft recruiting communications, leverage AI tools for workflows, and generate reports to monitor pipeline health.

Qualifications

• Associate's degree or relevant experience; BA preferred.
• 2+ years in admin, HR, TA, or customer-facing roles.
• Experience with AI tools and LLMs to optimize workflows.
• Strong written and verbal communication and attention to detail.
• Proven ability to manage multiple tasks and meet deadlines.

Responsibilities

• Source candidates via ATS, job boards, LinkedIn, networks and direct recruiting.
• Screen resumes and applications to identify qualified candidates.
• Conduct initial phone screens to assess fit and interest.
• Build and maintain candidate pipelines for openings.
• Assist with interview scheduling and panel coordination.
• Prepare job descriptions, posting materials, and communications.
• Leverage AI tools to draft communications and guides.
• Compile materials and feedback for recruiters and hiring managers.
• Generate ATS reports and track recruiting metrics.
• Maintain data integrity and compliance in recruiting records.
• Support onboarding preparation and offer coordination.

Skills

Sourcing candidates

Screening resumes

Phone screens

ATS administration

Interview coordination

Recruitment communications

AI tools for recruitment

Analytics & reporting

Team collaboration

Education

Associate's degree

BA preferred

Tools

ATS

LinkedIn Recruiter

Microsoft Office

Job description

Source and screen top candidates, manage our ATS, and drive recruiting strategy forward as a Talent Acquisition Support Specialist. You'll combine meticulous attention to detail with proactive problem-solving to help our Talent Acquisition team attract extraordinary talent.

Who is Meissner?

Meissner is passionate about helping our clients manufacture lifesaving and life enhancing drugs, therapies, and vaccines. We develop, manufacture, supply and service advanced microfiltration products and single-use systems worldwide.

We know that when you are passionate about what you do, it’s more than just a job.

Meissner is focused on the development of the whole individual, and we have programs and tools in place to help us stay at our best mentally and physically. In alignment with our commitment to support the growth and development of the whole individual, Meissner has inaugurated a Learning and Development department to solely focus on cultivating our team. When you grow, we grow.

How you will make an impact:

The Talent Acquisition Support Specialist is a detail-oriented and proactive member of the Talent Acquisition team. This individual actively sources and screens candidates, provides essential administrative support to Talent Acquisition Specialists, and maintains our Applicant Tracking System (ATS). The Talent Acquisition Support Specialist supports our overall recruiting strategy to attract extraordinary talent.

• Source candidates through our ATS, job boards, LinkedIn, industry networks, and direct recruitment efforts. Utilize sourcing tools and screening platforms to aid in identifying and qualifying candidates.
• Screen resumes and applications to identify qualified candidates who align with job requirements.
• Conduct initial phone screens to assess candidate fit and interest levels.
• Build and maintain candidate pipelines for current and anticipated openings.
• Assist with scheduling interviews, coordinating interview panels, and managing candidate communications.
• Prepare job descriptions, posting materials, requisition templates, and recruiting communications.
• Leverage generative AI tools to draft communications, job descriptions, and interview guides.
• Compile candidate materials, assessments, and feedback for recruiters and hiring managers.
• Provide administrative support for recruitment campaigns and special hiring initiatives.
• Ensure ATS records are maintained and update candidate status in the ATS.
• Generate ATS reports and analytics to track recruitment metrics and pipeline health.
• Ensure data integrity and compliance with company recruiting and recordkeeping standards.
• Assist with ATS troubleshooting and system optimization.
• Respond to candidate inquiries and provide updates on application status.
• Execute offer coordination, background and reference check processing, and onboarding preparation.
• Stay current on emerging AI recruiting tools and recommend process improvements.
• Participate in recruitment team meetings and contribute to strategy and process improvements.

The skills and experience you’ll need:

• Associate's degree or relevant experience, BA preferred.
• 2+ years of administrative, HR, TA, or customer facing experience.
• Preferred experience using and validating AI tools and Large Language Models (LLMs) to create and optimize workflows.
• Strong written and verbal communication skills with attention to detail.
• Proficiency with Microsoft Office (Word, Excel) and ability to learn new software systems quickly.
• Experience managing multiple tasks simultaneously and meeting deadlines in a fast-paced environment.
• Demonstrated organizational skills and ability to work collaboratively with cross-functional teams.
• Prior experience with applicant tracking systems (ATS) or human resources platforms preferred.
• Experience with LinkedIn Recruiter, job boards, or sourcing tools.
• Familiarity with recruitment processes and talent acquisition best practices.
• Previous recruiting or HR support experience a plus.
• Able to work independently and as part of a team.

What we can offer you:

• Full Medical, Dental and Vision coverage with HSA Employer Contributions for eligible plans
• Additional Perks- HQ Onsite Full Gym, Ultramodern Coffee Bars, Free EV Charging Stations, Employee Discounts
• 401k, Profit Sharing, 401k Advisory Services
• Company Sponsored Life Insurance
• Employee Assistance Program
• Paid Time Off, Paid Holidays, Anniversary Holiday

Meissner is proud to be an Equal Opportunity Employer.

US BASE PAY SCALE $25.84 - $32.84

The base pay scale for this role is what Meissner reasonably expects to pay for the position although actual pay may vary from this scale depending on an applicant's experience.