Talent Acquisition Specialist (Mng Asst III)

Illinois Secretary of State; Chicago (IL); On-site; USD 75,000 - 90,000; Full time

Job summary

Illinois Secretary of State is seeking a Talent Acquisition Specialist (Managerial Asst III) to support sourcing, screening, and onboarding. The role collaborates with HR and hiring managers to attract high-quality talent, especially for IT positions, and to maintain a robust candidate pipeline.

The position reports to the Talent Acquisition Manager in Chicago and focuses on aligning recruitment practices with agency goals and culture.

Qualifications

• Requires completion of four years of college with coursework in public or business administration.
• Three years of professional experience in talent acquisition, with IT focus.

Responsibilities

• Source candidates using job boards, social media, and networking.
• Screen resumes and assess candidate qualifications.
• Build and maintain a talent pipeline for current and future hiring needs.
• Collaborate with HR and hiring managers to attract high-quality talent.

Skills

Sourcing candidates

Resume screening

Candidate pipeline management

Interview coordination

Communication skills

Time management

Microsoft Office

ATS familiarity

Labor law knowledge

Education

Four-year college degree

Bachelor’s degree in HR or Business Admin

Tools

Microsoft Office Suite

Applicant Tracking Systems (ATS)

SharePoint

Job description

Office of the Illinois Secretary of State

Alexi Giannoulias

Job Title: Talent Acquisition Specialist (Managerial Asst III)

Division: Personnel – Talent Acquisition

Union: N/A

Location: 501 S Second St, Springfield, IL – Sangamon County

Salary: Anticipated $75,000 to $90,000 annually, commensurate with experience

Benefits: https://cms.illinois.gov/benefits/stateemployee.html

Overview

The Illinois Secretary of State Human Resources Department is composed of over 50 team members, based in both Chicago and Springfield, who together manage the day-to-day recruitment, hiring, onboarding, and management of employees for the Illinois Secretary of State. The ILSOS has over 4,200 employees who work in 25 departments across the entire State. The Human Resources Department, on average, hires and promotes 100 new employees a month, after recruiting and interviewing many applicants. Managing the beginning of this stream is the Talent Acquisition unit, ( "TA" ), which focuses on assisting ILSOS in all recruitment but especially endeavors to create methods and processes for attracting talented candidates in highly specialized roles, such as, Information Technology and Communications, and uses metrics and data to track progress on these special hiring initiatives.

The Talent Acquisition Specialist position ( "TAS" ), reports to the Talent Acquisition Manager, located in Chicago, and aids in identifying hiring needs related to sourcing, screening, and onboarding candidates. This role will collaborate closely with HR and hiring managers to attract high-quality talent in-line with the agency’s goals and culture.

Key Responsibilities

• Source candidates using job boards, social media, and networking platforms.
• Screen resumes and assess candidate qualifications.
• Build and maintain a talent pipeline for current and future hiring needs.
• Maintain candidate pipelines and provide updates to Personnel.
• Collaborate with the TAM to refine recruiting practices.
• Focus on specific roles or departments depending on organization needs.
• Ensure a positive candidate experience and employer branding.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to the completion of four years of college, with coursework in public or business administration AND three years of responsible professional experience in a public or private organization, specifically with experience in high level talent acquisition, with focus on IT positions.

Preferred Qualifications

• Bachelor’s degree in HR, Business Administration, or related field preferred.
• Minimum three to five (3-5) years of experience in recruitment or talent acquisition.
• Strong communication, organizational, interpersonal, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint).
• Familiarity with Applicant Tracking Systems (ATS) and recruiting tools.
• Experience with high-volume and specialized hiring, in fields like information technology, business and law.
• Knowledge of labor laws and compliance.
• HR/TA certifications (e.g., SHRM-CP, PHR, AIRS).

Application Process

• Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume, or other attachments as needed.
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.