Talent Acquisition Specialist

University Medical Center, Inc.; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

UofL Health is seeking a Talent Acquisition Specialist to partner with leaders in attracting and hiring top talent for clinical and administrative teams in the Louisville area. The role emphasizes high-level customer service to staff, management, vendors and applicants, and delivery of HR services across departments.

The specialist will coordinate recruitment activities, manage onboarding data in the HRIS, and support interview strategies with HR partners.

Qualifications

• Bachelor's degree or higher is preferred for the role.
• Experience with recruitment and onboarding processes is valued.
• Knowledge of HR systems and compliance requirements is needed.

Responsibilities

• Serve as a single point of contact for staffing, selection, and onboarding.
• Develop metrics to track recruiting performance vs. objectives.
• Ensure onboarding processes and pre-hire documentation are completed.

Skills

Recruiting

HR processes

Onboarding

Interpersonal skills

Communication

Education

Bachelor's degree (preferred)

High School Diploma or GED

Tools

HRIS

Applicant Tracking System (ATS)

HIPAA compliance

Job description

Primary Location: Nucleus Building - UMC Address: 300 E. Market St. Louisville, KY 40202 Shift: Job Description Summary: UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center. With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.

Job Description

The Talent Acquisition Specialist is responsible for consulting with leadership within the organization to attract and hire top talent. The Talent Acquisition Specialist will play a significant role in finding, attracting, and hiring top talent for the various practice and administrative groups in the Louisville area. This position exists to deliver high level customer service to staff, management, vendors and applicants. In this role, the Talent Acquisition Specialist will provide a variety of human resource services and coordinate the timely, efficient and effective delivery of human resource programs.

Essential Functions

• Represent HR as a “single point of contact” for staff and leaders in the areas of staffing, selection, and onboarding.
• Develop, track, and communicate key metrics and measurement tools to track recruiting/staffing performance versus objectives and recommend solutions.
• Track compliance with required processes (Applicant tracking, assessments, background, I-9, and other pre-hire documents) and ensure necessary onboarding has occurred.
• Collaborate with Business Unit Leaders, HR and Administrative Departments to provide continuity of services, implement HR and institutional initiatives and ensure stakeholder needs are met with regard to service delivery.
• General Orientation preparation and facilitation.
• Ensuring new hire data is entered correctly into the Human Resources Information System (HRIS) in a timely manner.
• Consult with HR Business Partners as needed on employee relations matters.
• Partner with executive leadership on interview strategies, interviewing top candidates, and selection.
• Develop departmental recruiting strategies to include advertising, candidate sourcing, screening and selection.
• Advise leadership in wage and salary administration and the development of job descriptions.

Other Functions

• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times.
• Must project a professional company image through in-person and phone interactions at all time.
• Stays up to date on HR related trends, best practices and regulatory topics.
• Maintains compliance with all company policies, procedures and standards of conduct.
• Performs other duties as assigned.

Education

• High School Diploma or GED/Equivalent (required)
• Bachelor’s Degree (preferred)

Experience

• At least one year of recruiting experience (preferred)
• Healthcare experience (preferred)

Job Competency

• Good communication skills required
• Must project a professional company image through in-person and phone interactions at all times
• Initiative, communicator, problem solver
• Proactive - anticipates and plans for problems before they arise
• Service Excellence – responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information
• Organized – manages time effectively, keeps tasks appropriately prioritized
• Flexible – ability to change directions as needed for the good of the department or organization
• Critical Thinking – ability to think through issues and identify appropriate options
• Work Ethics – motivated, diligent, industrious and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency
• Interpersonal – can build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility
• Team – ability to work with others, serve others, help others, lead others, mentor others, take directions from others in the interest of moving process and programs forward to the desired outcome.
• Emotional Intelligence – ability to not take issues personal, see the big picture in emotionally charged situations and respond in a mature, professional, composed manner
• Self-Awareness – ability to reflect, understand limitations, and seek appropriate assistance and guidance
• Judgment – exercises discretion and due diligence when making decisions and recommendations
• Quality – is able to perform work in a neat, efficient, well-coordinated, well communicated manner with a high degree of accuracy and professionalism
• Presentation – can speak in front of people to deliver necessary material or messaging

Additional Responsibilities

• Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times
• Maintains confidentiality and protects sensitive data at all times
• Adheres to organizational and department specific safety standards and guidelines
• Works collaboratively and supports efforts of team members
• Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community

UofL Health is a fully integrated regional academic health system with nine hospitals, four medical centers, Brown Cancer Center, Eye Institute, nearly 200 physician practice locations and more than 1,000 providers in Louisville and the surrounding counties, including southern Indiana. Additional access to UofL Health is provided through a partnership with Carroll County Memorial Hospital. With more than 14,000 team members – physicians, surgeons, nurses, pharmacists and other highly-skilled health care professionals, UofL Health is focused on one mission: to transform the health of communities we serve through compassionate, innovative, patient-centered care.