Talent Acquisition & People Coordinator

Shelter House, Inc; Chantilly (VA); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401K with 4% employer match

13 Paid Holidays, 2 Floating Holidays,

Birthday Off

Job summary

Shelter House, Inc. in Fairfax, VA, invites a Talent Acquisition & People Coordinator to join the Admin team. You will manage day-to-day recruitment activities, coordinate offers, onboarding, and HR data entry.

The role supports HR operations, maintains employee records, and partners with hiring managers to deliver a smooth candidate and employee experience.

Qualifications

• 1–2 years of Human Resources experience.
• Proficient with Microsoft 365.
• Ability to work independently and collaboratively.
• Strong communication and discretion in handling sensitive information.

Responsibilities

• Manage the recruiting process from posting to hire and candidate communication.
• Coordinate offers, background checks, I-9s, and onboarding.
• Support HRIS maintenance, personnel records, and reporting.

Skills

HR experience

Microsoft 365

Confidentiality

Communication skills

Independent work

Job description

Title: Talent Acquisition & People Coordinator

Level: Coordinator

Department: Admin

Salary Range: $55K-$63K

Location: Fairfax, VA

FLSA Status: Full-Time, Exempt

About Us

Shelter House was established in 1981 as a grassroots responder to the homelessness crisis in Fairfax County. Since the organization's inception, we have adapted and grown to meet community needs, all while working in partnership with government and private partners and community members. Today, Shelter House is a successful and reputable organization of over 200 employees committed to preventing and ending homelessness and domestic violence. In the last year, our compassionate team of individuals changed the lives of nearly 2,000 individuals, half of which were children. Our Culture is built from our Core Values of Inclusivity, Collaboration, Accountability, Respect, and Empowerment (iC.A.R.E.).

About The Role

The Talent Acquisition & People Coordinator (TAPC) is a key member of the People & Culture team, with primary responsibility for recruiting, talent acquisition, and onboarding. The TAPC manages day-to-day recruiting activities, including job postings, candidate screening, interview coordination, offers, pre-employment requirements, and onboarding. The role also provides operational support through HRIS maintenance, personnel records, employee changes, reporting, and other People & Culture activities, while partnering closely with hiring managers to ensure an efficient and positive candidate and employee experience.

How You Will Contribute

Talent Acquisition & Recruiting - Primary Responsibility

• Manage the recruiting process from approved vacancy through hire, including job postings, sourcing, resume review, phone screens, interview coordination, and candidate communication.
• Partner with hiring managers to understand staffing needs, qualifications, priorities, and hiring timelines.
• Proactively source candidates and build pipelines through job boards, community partnerships, career fairs, colleges, and workforce organizations.
• Maintain accurate applicant tracking records and provide timely follow-up to candidates and hiring managers.
• Track recruiting activity and key metrics, including vacancies, candidate pipelines, and time-to-fill.
• Ensure recruiting practices and the candidate experience reflect Shelter House's mission, iCARE values, and commitment to equitable hiring.

Offers, Pre-Employment & Onboarding

• Coordinate offer letters, background screenings, I-9s, and required pre-employment documentation.
• Enter and maintain new-hire information in the HRIS and ensure onboarding requirements are completed accurately and timely.
• Coordinate and support new-hire orientation and training.
• Partner with hiring managers to provide an organized, welcoming, and positive onboarding experience.

People Operations & HR Administration

• Maintain accurate personnel files, HRIS records, and employee documentation.
• Process and track approved employee changes and Personnel Action Forms.
• Support employee offboarding, reporting, record audits, and HR compliance activities.
• Provide administrative support for P&C trainings, employee engagement initiatives, invoices/check requests, and special projects as needed.

About You

Required:

• 1-2 years of Human Resources experience
• Proficient with Microsoft 365
• Ability to work both independently and collaboratively to foster a team environment
• Ability to communicate in a professional manner with all levels of the organization
• Ability to maintain confidentiality and exercise extreme discretion
• Strong communication skills, you can explain anything to anyone. You can roll with the punches, you are okay with everyday looking different.
• Ability to handle and prioritize multiple tasks and meet deadlines
• Have knowledge of employment law, both state and federal

Physical Requirements:

• Annual TB Test is required
• Ability to sit or stand for long periods
• Ability to lift items weighing 10-20 pounds

Benefits

Benefits:

• Medical, Dental & Vision Insurance
• 401K contributions with a 4% employer match
• 13 Paid Holidays, 2 Floating Holidays and the opportunity to take your Birthday Off
• Four Annual Employee Engagment Events

Equal Employment Opportunity:

Equal Employment Opportunity Policy: Shelter House is committed to providing equal employment opportunity to all employees and applicants. All employment-related decisions will be made and carried out without regard to race, color, religion, national origin, ancestry, citizenship, age (over 40), sex, marital status, pregnancy, sexual orientation, gender identity, veteran status, disability unrelated to the individual's ability to perform his or her job or any other legally protected status. Shelter House will also provide reasonable accommodations to pregnant and qualified employees with disabilities to enable them to perform the essential functions of their job, and to employees with respect to their observance of their religious beliefs, in accordance with applicable law. Any job applicant or employee who would like or needs an accommodation may request an accommodation by contacting the Human Resources department.

Drug and Alcohol-Free Workplace Policy:

Drug-Free Workplace: Shelter House is committed to maintaining a drug-free workplace. Employment is contingent upon compliance with our Drug-Free Workplace Policy, which prohibits the unlawful manufacture, sale, distribution, dispensation, possession, or use of controlled substances or marijuana in the workplace. Additionally, all subcontracts and purchase orders over $10,000 must include provisions ensuring a drug-free workplace.