Talent Acquisition Operations Coordinator

Aston Carter; Arlington (VA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO/Vacation/Sick Leave

HSA

Job summary

Aston Carter is hiring Administrative Project Coordinators for Arlington, VA. The role supports end-to-end recruiting activities, partners with coordinators, and drives operational excellence in a fast-paced environment.

The role focuses on coordinating interviews, calendars, reporting, and process improvements across multiple business units and regions. Onsite work in Arlington, with a strong emphasis on stakeholder communication and data integrity.

Qualifications

• Experience in recruiting coordination or similar operational support roles.
• Strong project coordination with multiple timelines and stakeholders.
• Proficiency with Outlook, Excel, Word, and SharePoint.
• Solid Excel data entry, organization, and basic reporting.
• Experience scheduling interviews and providing admin support to teams.

Responsibilities

• Manage operational workflows and service requests via ticketing systems with SLAs and data accuracy.
• Coordinate end-to-end program logistics for interviewing and hiring across units and regions.
• Schedule interviews and meetings, manage calendars, provide admin support to recruiting teams and stakeholders.
• Create and maintain reporting mechanisms and dashboards for leadership visibility.
• Develop process improvements to streamline workflows and automate where possible.
• Serve as primary operational contact for assigned programs and coordinate with managers and cross-functional teams.
• Perform quality assurance through audits, data validation and compliance checks.
• Maintain recruiting data in systems for reporting and decision-making.
• Collaborate with internal and external clients and candidates, adapting to changing priorities.

Skills

Recruiting coordination

Project coordination

Administration

Logistics

HR

Operational support

Communication

Data accuracy

multitasking

Education

Degree in Human Resources

Tools

Outlook

Excel

Word

SharePoint

Job description

Aston Carter is hiring Administrative Project Coordinators for Arlington, VA. The role supports end-to-end recruiting activities, partners with coordinators, and drives operational excellence in a fast-paced environment.

The role focuses on coordinating interviews, calendars, reporting, and process improvements across multiple business units and regions. Onsite work in Arlington, with a strong emphasis on stakeholder communication and data integrity.