Talent Acquisition Coordinator - REMOTE (Central Time or further west)

Trinity Health; Livonia (MI); On-site; USD 46,000 - 68,000; Full time

Job summary

Trinity Health in Livonia, MI is seeking an entry-level recruitment coordinator to support regional TA teams. You will manage applicant tracking, candidate screening, scheduling, and onboarding tasks while ensuring compliance with hiring processes and organizational values.

The role emphasizes strong customer service, communication, and collaboration with internal teams to provide a high-quality candidate experience. Prior Workday exposure is preferred.

Qualifications

• Knowledge of recruiting practices and processes at associate level.
• Proficient with MS Word, PowerPoint, Excel; detail-oriented.
• Experience with applicant tracking systems preferred (Workday).
• Ability to maintain professional relationships and provide customer service.

Responsibilities

• Provide recruitment coordination support, including applicant tracking and sourcing.
• Follow up with candidates on candidacy status and interview outcomes.
• Schedule interviews, health screens, travel, and orientation; coordinate with onboarding team.
• Prepare regular reports on recruitment activities and maintain event calendars.
• Assist with marketing initiatives and maintain knowledge of laws and policies.

Skills

Recruiting coordination

MS Office

Workday experience

Communication skills

Education

Associate's Degree in Business/HR or related field

Tools

Workday

Job description

Employment Type: Full time Shift: Description:

POSITION PURPOSE

Provides regional administrative, entry level recruitment and on-boarding support to the local Talent Acquisition teams, by delivering an exceptional service to the hiring managers, internal colleagues and external applicants, while complying with the hiring process.

ESSENTIAL FUNCTIONS

• Knows, understands, incorporates, and demonstrates the Trinity Health Mission, Vision, and Values in behaviors, practices, and decisions.
• Provides recruitment coordination support, including but not limited to, applicant tracking, assessment testing review, applicant pre-screening, and sourcing diverse candidate pools for entry level positions or high volume openings.
• In partnership with System Office HRSC Candidate Support team, follows up with candidates regarding candidacy status and outcome of interview/selection process.
• Schedules interview dates, health screens, arranges candidate travel logistics, and orientation events.
• Coordinates with Human Resources Shared Services onboarding team for tasks required to be done on-site (i.e., finger printing, I-9 verification, badge photos).
• Compiles and prepares regular and special reports on recruitment and selection activities.
• Coordinates local and regional recruiting events and maintains event calendar.
• Assists colleagues, department managers and Talent Acquisition team with basic and moderately complex recruitment issues (i.e., Workday TA module technical support and assistance, candidate status in the process, TA process questions). Provides prompt solutions, highly responsive and superior customer service to inquiries and requests. Successfully builds relationships remotely.
• Processes and tracks billing statements/invoices.
• Maintains knowledge about positions, required skills, competencies and culture of the unit/organization in order to market/recruit/source appropriate applicants.
• Assists with marketing initiatives, including ads, direct mail campaigns, Internet postings, etc.
• Maintains a working knowledge of applicable Federal, State, and local laws and regulations, Trinity Health’s Organizational Integrity Program, Standards of Conduct, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical, and professional behavior.
• pay grade 9 range 21.9481-32.9222 Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles.

MINIMUM QUALIFICATIONS

• Must possess a comprehensive knowledge of recruiting practices and processes as normally obtained through an Associate's Degree in Business, Human Resources or a related field with two (2) years of experience in a Talent Acquisition or an administrative or a customer service support role in a high volume work environment; or an equivalent combination of education and experience.
• Proficient with MS Word, PowerPoint, Excel. Good keyboarding skills with a high level of accuracy and attention to detail.
• Experience using Workday or similar Applicant Tracking Systems is preferred.
• Ability to serve as a steward of the culture by working to establish and maintain a caring, collaborative and high performance culture and displaying a commitment to diversity. Ability to understand organizational relationships and structures.
• Ability to continuously learn and seek personal and professional growth opportunities in technical areas of professional focus and to build credibility with customers, peers, and team members.
• Ability to deliver consistent services utilizing the defined Talent Acquisition standard work methods, to address people, process and technology related issues.
• Proven customer-service orientation. Strong written and verbal communication skills in order to discuss detailed technical or sensitive information with internal and external customers. Detail-oriented with a high level of organizational skills and ability to manage and complete work in an efficient and thorough manner.
• Flexibility with handling and prioritizing completion of multiple tasks/projects in a timely and organized manner.
• Must possess a personal presence that is characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Trinity Health.

PHYSICAL AND MENTAL REQUIREMENTS AND WORKING CONDITIONS

• Must be able to set and organize own work priorities, and adapt to them as they change frequently. Must be able to work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles.
• Hearing sufficient for extensive telephone and face-to-face communication.
• Manual dexterity sufficient to operate a computer keyboard.
• Remains stationary for extended periods of time, extensive computer work; occasionally transports objects weighing up to 25 pounds.
• Must possess the ability to comply with Trinity Health policies and procedure.

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.