Talent Acquisition Coordinator

DRW; Chicago (IL); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Group medical insurance

Dental and vision insurance

401(k) with employer match

Disability insurance

Life and AD&D insurance

Health Savings Accounts

Flexible spending accounts

Job summary

DRW in Chicago seeks a Talent Acquisition Coordinator to manage interview coordination for internal recruiters, support recruiting operations, and ensure smooth communication with candidates and stakeholders. You will handle scheduling, logistics, data entry, and travel arrangements to create a positive candidate experience.

Ideal candidates have 1+ year in scheduling/coordination or HR admin, strong organizational and communication skills, and familiarity with ATS (Greenhouse) and HR systems

Qualifications

• Minimum 1 year of administrative experience in a corporate office setting.
• Experience in scheduling, coordination, or administrative roles within HR, recruiting, or talent acquisition preferred.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills with a service focus.
• Ability to manage multiple tasks in a fast-paced environment.
• Familiarity with ATS and Microsoft Outlook; comfortable with spreadsheets.

Responsibilities

• Schedule interviews between candidates and hiring teams across departments with timely coordination.
• Interface with candidates, coworkers, hiring managers, and vendors to schedule and manage interviews.
• Monitor virtual and on-site interviews and communicate with interviewers and recruiters to ensure a smooth experience.
• Coordinate interview logistics including virtual and onsite scheduling and technical interviews.
• Monitor recruiting ATS (Greenhouse) and HR system (Workday) for processes and data accuracy.
• Maintain interview schedules using internal tools and ensure data integrity for reporting.
• Provide administrative support to recruiting and talent operations teams; assist with data entry and calendar management.
• Assist candidates with expense reimbursement and travel arrangements.
• Manage job description repository and ensure up-to-date documentation.
• Support Super Day logistics and event coordination, including occasional weekend availability.

Skills

Scheduling

Coordination

Administrative experience

Outlook

ATS

Spreadsheets

Confidential information

Tools

Greenhouse

Workday

Microsoft Outlook

Job description

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

As aTalent AcquisitionCoordinator,you’llplay a key partin the candidate experience by managing the coordination of interviews for our internal recruiters, supporting various recruiting administrative tasks, and ensuring smooth communication between candidates and internal stakeholders to ensure a positive experience forcandidates, hiring managers and recruiters. This role supports all activities leading up to/prior to an offerin the recruiting process.

What you’ll do in this role:

• Schedule interviews between candidates and hiring teams across various departments, ensuringtimelycoordination and positive candidate experiences.
• Interface with candidates, co-workers, hiring managers, and third-party vendors to schedule and manage candidateinterviews.
• Monitor both virtual and on-site interviews, which includes but is not limited to,greeting candidates and communicating with both interviewers and recruiters throughout theprocessto ensurea timelyand smooth interview experience.
• Act as a liaison between candidates, recruiters, and hiring managers to manage interviewlogistics, including virtual and onsite scheduling. This includes coordination and setup of technicalinterviewssuch as coding, project management, etc.
• Monitor interview & requisition processes in our recruiting ATS system (Greenhouse) & HR system (Workday).
• Maintainaccurateand up-to-date interview schedules using internal systems and tools (e.g., Outlook, Applicant Tracking Systems).
• Provide administrative support to the recruiting and talentoperationsteams, including data entry, calendar management, and reporting.
• Assistcandidates with expense reimbursement processes by guiding them through submission requirements and liaising with internal reimbursement systems and teams.
• Coordinate travel arrangements for candidates and book with the travel team.
• Manage job description repository, ensuring documents are indexed, accessible and up to date.
• Generate and audit recruiting and employee activity/status reports; ensureaccuratedata entry for reporting.
• Support ad hoc projects and initiatives as needed, such as event planning, reporting, and process improvements.
• Support Super Day interviewlogisticsand event coordination, including occasional weekend availability when events are scheduled on Saturdays.

You will be right at home if you:

• Have a minimum of 1years'previousadministrative experience in a corporate office setting.
• 1+ years of experience inscheduling, coordination, or administrative role—ideally within HR, recruiting, or talent acquisition.
• Exceptional organizational skills and attention to detail.
• Strong communicationand interpersonal skills, with a focus on delivering excellent service.
• Ability to manage multiple tasks simultaneously and adapt in a fast-paced environment.
• Proficiencywith scheduling tools (e.g.,Microsoft Outlook) and familiarity with Applicant Tracking Systems (ATS) preferred.
• Comfortable working with spreadsheets and basic reporting tools.
• Demonstrated ability to handle confidential information with integrity.

The annual base salary range for this position is $60,000 to $70,000 depending on the candidate’s experience, qualifications, and relevant skill set. The position is also eligible for an annual discretionary bonus. In addition, DRW offers a comprehensive suite of employee benefits including group medical, pharmacy, dental and vision insurance, 401k (with discretionary employer match), short and long-term disability, life and AD&D insurance, health savings accounts, and flexible spending accounts.

For more information about DRW's processing activities and our use of job applicants' data, please view our Privacy Notice at https://drw.com/privacy-notice .

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in DRW ’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.