Talent Acquisition Coordinator

G&W Electric Co.; Bolingbrook (IL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Health club membership program andReib

401(k)

Annual Profit Sharing

Vacation

State-of-the-art manufacturingfacility

Job summary

G&W Electric is seeking a Talent Acquisition Coordinator to support staffing and onboarding. The role interfaces with the HR team and reports to the Global Talent Acquisition Manager, while also serving as the company face at the front desk.

You will manage postings, assist with referrals, schedule interviews, and coordinate pre-hire/post-hire processes. The position supports hourly hires and partners with payroll/HRIS as needed.

Qualifications

• Bachelor's degree in HR or related discipline preferred; at least 1 year of talent acquisition support experience.
• Experience using an ATS (such as Taleo, UltiPro, Clear Company, iCIMS, etc.)
• Strong written and verbal communication skills.
• Ability to work with all levels of employees and applicants.
• Proficient knowledge of MS Office (Word, Excel, PowerPoint, Outlook) highly desired.

Responsibilities

• Posts positions internally and externally using ATS and tracks requisitions.
• Assists employees with referrals and online applications.
• Schedules interviews, video interviews, and phone screens via ATS and Outlook.
• Notifies managers of candidate status and coordinates orientation logistics.
• Coordinates campus/job fairs and materials for on-site events.
• Manages pre-hire and post-hire activities (background checks, drug tests, etc.).
• Maintains front desk duties and welcomes visitors.

Skills

Communication skills

Teamwork

Time management

Confidentiality

Attention to detail

Adaptability

Education

Bachelor's degree in HR or related discipline

Tools

Taleo

UltiPro

Clear Company

iCIMS

MS Office Suite

Job description

Position Summary:

The Talent Acquisition Coordinator for G&W Electric Company will support the staffing/hiring needs of our growing organization. This individual will interface closely with the larger HR team and reports to the Global Talent Acquisition Manager. The TA Coordinator will manage processes that will help ensure the success of candidate recruiting and new hire onboarding. In addition, this role will provide coverage at the Front Desk and be the “face” of the company for all visitors and will be responsible for the first impression we make.

Primary Responsibilities:

• Talent Acquisition:
  • Posts positions internally and externally using Applicant Tracking System (Clear Company) and ensure postings are placed on external job posting sites. Tracks Job Requisitions in the ATS system and assists managers in posting new jobs.
  • Assists employees with employee referrals and online applications.
  • Schedules office interviews, video interviews, and phone screens using our ATS system and the calendar function within MS Outlook.
  • Notifies managers of new hire status; set up bi-weekly first day orientation: greet new hires, order lunch, explain procedures, ensure managers attend lunch
  • Schedules, supports, and attends campus/offsite job fairs; Recruits internal partners to attend/interview as well, ensures all materials are assembled and available.
  • Helps the TA team with on-site job fairs and ensures all materials are prepared and available on the job fair date (sign-in sheet, spare laptops for filling out applications, interview guides, etc.)
  • Coordinates, prepares and tracks candidate pre-hire and post-hire activities such as paperwork and online background screening, drug tests, and pre-hire physicals for hourly hires. Ensures appropriate items are provided to payroll/HRIS for timely entry.
  • Assists with management of Applicant Tracking System (Clear Company – sets up new users, sets user access, reports issues, sets up new job templates in the system, provides suggestions for improvements, participates in testing new options, and troubleshoots existing issues with ATS customer service.
  • Manages inventory/ordering/disbursement of new hire gifts, binders, desk set up, and name plates.
  • Runs regular reports with staffing data and metric reporting for Global VP of Human Resources.
• Front Desk:
  • Greets visitors warmly, maintains sign in log, and notifies appropriate individual of visitor’s arrival
  • Receive, sort, and distribute mail, packages, and deliveries
  • Print badges for new and existing employees as needed
  • Provides Car Stickers for new and existing employees
• Performs related job duties as assigned and required.

Required Qualifications:

• Bachelors degree in HR or related discipline is strongly preferred; at least 1 year of experience in talent acquisition support is required.
• Experience using an Applicant Tracking System (such as Taleo, UltiPro, Clear Company, iCIMS, etc.)
• Strong communication/grammar skills -both written and verbal are a must
• Strong teamwork and collaboration with the ability to work well with all levels of employees and applicants.
• Excellent time management skills, detail oriented, with the ability to prioritize — follow through is a must
• Ability to maintain a high degree of confidentiality when dealing with employee matters & information
• Ability to work independently and possess flexibility to manage ever-changing requirements
• Proficient knowledge of MS-Office Suite (Word, Excel, PowerPoint, Outlook) highly desired
• Strong sense of urgency to meet tight deadlines or last‑minute changes
• Strong skills in MS Office (Word, Excel, PowerPoint, and Teams)

What we offer you:

G&W Electric offers a comprehensive benefits package that includes:

• Medical, Dental and Vision Insurance
• Short and Long-Term Disability
• Life Insurance
• Health club membership program and reimbursement
• Employee Assistance Program
• Tuition Reimbursement
• 401 (k)
• Annual Profit Sharing
• Vacation
• Air-conditioned/heated state‑of‑the‑art manufacturing facility

About G&W Electric

Innovating since 1905, G&W Electric has grown into a global leader in engineered electrical power grid solutions. Working with us means joining a worldwide team of passionate manufacturing professionals striving to continually improve the technologies the world depends on to deliver safe, reliable electricity. Our culture is focused on employee success, so we foster an entrepreneurial environment that encourages everyone to thrive.

G&W Electric enjoys a long reputation for product quality, innovation and world‑class customer service to the power industry. We have established this reputation by believing that our greatest asset is our employees. We owe our success to the initiative and talents of highly skilled individuals within our team‑based organization. Our goal is to set the standard for customer satisfaction by ensuring a superior level of service, performance and innovation. As a global organization and industry leader, we are committed to cultivating an engaging work environment that embraces our core values and develops our talent. Our continuous focus on growth and innovation means that you become part of a company that provides challenging opportunities, rewards excellence and combines your individual expertise to achieve a higher level of shared success. As part of our organization, you also help power the world!

G&W Electric is proud to be an Equal Opportunity Employer. All employees and applicants will receive consideration for employment without regard to age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, protected veteran status, or any other classification protected by federal, state, or local law. G&W Electric participates in the E‑Verify process for all new hires.

*G&W Electric participates in the E‑Verify process for all new hires.