Talent Acquisition Associate

Fairstead ESC LLC; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental and Vision plans

401(k) Retirement Plan

Paid Holidays

Discretionary PTO

Life Insurance

Flexible Spending Account

Pet Insurance

Disability Insurance

Employee Discounts

Job summary

Fairstead is seeking an experienced Talent Acquisition Coordinator to source, screen, and schedule candidates for porter, maintenance, and other site-level roles across the portfolio. You will own interview scheduling, manage a high volume of requisitions, and keep the ATS current with candidate status and next steps.

Response times matter; you will collaborate with site managers and regional teams, conduct background checks, and support the Talent Acquisition Manager to maintain a strong hiring

Qualifications

• 2-3 years of recruiting, sourcing, or recruiting-coordination experience in high-volume environments.
• Ability to manage many open roles and candidates with accuracy.
• Hands-on ATS experience and comfort with sourcing and scheduling tools.

Responsibilities

• Source and screen candidates for porter, maintenance technician, and site-level roles.
• Own interview scheduling and coordination across multiple sites/time zones.
• Maintain ATS accuracy: status, notes, next steps, and reports.
• Coordinate background and reference checks and start-date logistics.
• Support hiring managers and run weekly pipeline and headcount reports.

Skills

Recruiting

Sourcing

Scheduling

Tools

Greenhouse

Job description

Fairstead is a purpose-driven real estate firm dedicated to building affordable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns and manages a portfolio of more than 30,000 apartments, including pipeline, across 28 states. As an integrated owner, operator, and innovator, Fairstead brings development, construction, and property management under one unified platform to deliver high-quality affordable housing that serves our residents at scale.

At Fairstead, we believe affordable housing should be thoughtfully designed, professionally managed, and responsibly operated. We seek to create and preserve housing that serves residents while delivering long-term value to communities, partners, and stakeholders.

Fairstead challenges industry norms through our tech-forward, entrepreneurial approach to affordable housing. In addition to core real estate capabilities, we operate innovative service lines designed to improve resident outcomes, strengthen communities, and drive operational efficiency. We embrace digital transformation, data-driven decision-making, and emerging technologies, including AI, to build scalable systems that support sustainable growth, grounded in a culture of entrepreneurship, innovation, partnership, dedication, and integrity.

RESPONSIBILITIES

Source & Engage

• Proactively source and screen candidates for porter, maintenance technician, and other site-level roles across the portfolio.
• Conduct high-volume candidate outreach via job boards, and sourcing tools to keep a steady, healthy pipeline for fast-turnover roles.
• Write and post job listings and respond promptly to inbound applicants to keep response times fast.
• Partner with site and regional hiring managers to understand staffing needs and priority openings.
• Ability to travel to multiple locations to host onsite job fairs.

Schedule & Coordinate

• Own interview scheduling and coordination between candidates and hiring managers, often across multiple sites and time zones at once.
• Manage a high volume of candidates and requisitions simultaneously without losing track of where each one stands.
• Keep the ATS current and accurate — candidate status, notes, and next steps — so pipeline health is always visible.
• Follow up quickly with candidates and hiring managers to keep the process moving and minimize drop-off.
• Assist with running background and reference checks and coordinate with IT to set up new hires ahead of their start date.
• Open and close requisitions in the ATS, post roles to job boards, and pull weekly pipeline and headcount reports for the Talent Acquisition Manager.
• Handle offer logistics: generate offer letters, track signatures, and confirm start dates with site managers.

Candidate Experience & Support

• Serve as a candidate's first point of contact: answer questions, set expectations, and keep communication clear and timely given the pace of hiring.
• Flag bottlenecks, ghosting, or process issues to the Talent Acquisition Manager and suggest fixes.
• Support the broader recruiting team on additional non-manager searches as volume requires.

WHAT SUCCESS LOOKS LIKE

• Fast, consistent turnaround on scheduling and candidate follow-up, even with a high number of open roles at once.
• Strong, steady pipeline volume for porter, maintenance, and other site-level roles, with low candidate drop-off.
• Accurate, up-to-date ATS records that give an honest picture of pipeline health at a glance.
• Hiring managers who feel supported and kept in the loop, even during high-volume stretches.
• Positive candidate feedback on communication and the overall hiring experience.

QUALIFICATIONS

• 2 - 3 years of recruiting, sourcing, or recruiting-coordination experience, ideally in a high-volume or fast-paced environment.
• Comfortable managing a large number of open roles and candidates at once without losing organization or accuracy.
• Hands-on experience with an ATS (Greenhouse experience a strong plus) and comfort learning sourcing and scheduling tools.
• Strong written and verbal communication skills — clear, prompt, and professional with candidates and hiring managers alike.
• Excellent organization and time-management skills; able to prioritize on the fly as needs shift.
• A proactive, hands-on attitude — comfortable doing outreach, not just posting and waiting.

NICE TO HAVE

• Experience recruiting for property management, maintenance, trades, hospitality, retail, or other high-volume, front-line industries.
• Experience with AI-powered sourcing, screening, or scheduling tools.
• Bilingual (English/Spanish) a plus given our site-level candidate population.
• Experience recruiting across multiple markets or locations at once.

COMPENSATION AND BENEFITS

Salary Range: $70,000–$85,000 USD / Eligible for Annual Discretionary Bonus

Exact compensation may vary based on skills, experience, and location. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.

Generous employer contribution for Medical Insurance through Meritain Health

Dental and Vision plans

Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%.

12 Paid Holidays.

Discretionary PTO

Employer Paid Life Insurance.

Flexible Spending Account.

Nationwide Pet Insurance.

Disability Insurance.

Laser Correction Discount.

Employee Discounts on appliances, apparel, and more.

Diversity in backgrounds and experiences is key to Fairstead's success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve.

For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at fairstead.com/privacy-policy .

Exact compensation may vary based on skills, experience, and location.

Salary Range

$70,000 - $85,000 USD

Diversity in backgrounds and experiences is key to Fairstead’s success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.

For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at