System Manager - HIM Medical Records

Southwest Healthcare; Temecula (CA); On-site; USD 110,000 - 160,000; Full time

Benefits offered by this job

Competitive pay

Generous PTO

Medical, Dental, Vision

Job summary

Southwest Healthcare in Temecula, CA, seeks a System Manager of Health Information Management to oversee the HIM/Medical Records department, ensuring compliant processing of records and adherence to federal/state statutes. The role supports daily operations and, in the absence of the System Director, may assume interim responsibilities.

Key duties include maintaining release of information standards, meeting discharge documentation thresholds, and ensuring high quality and productivity across

Qualifications

• Bachelor's degree in Health Information Management required.
• Minimum 5–7 years of experience in Health Information Management with emphasis on training, quality, and record management.
• Minimum 3 years leadership experience in Health Information Management required, acute care experience preferred.

Responsibilities

• Oversee daily operations of the HIM/Medical Records department.
• Ensure medical records are processed per bylaws, regulations, and standards.
• Maintain release of information thresholds per guidelines and state/federal regs.
• Monitor documentation quality and productivity targets (e.g., >95%).
• Prepare and present incomplete records lists to committees for action.

Skills

Leadership

HIM knowledge

Regulatory compliance

Staff training

Education

Bachelor's degree in HIM

Master's degree in HIM

Tools

EMR systems

Job description

Creating Health and Harmony, Southwest Healthcare is a comprehensive network of care with convenient hospital and ambulatory care/outpatient locations here to serve the Southern California community. With over 7,000 passionate providers and healthcare employees, our shared goal is to provide convenient access to a wide range of healthcare services in a way that benefits you, your family, and the entire community.

Southwest Healthcare is comprised of five acute care hospitals and several non-hospital access points, including: Corona Regional Medical Center, Palmdale Regional Medical Center, Southwest Healthcare Rancho Springs Hospital, Southwest Healthcare Inland Valley Hospital and Temecula Valley Hospital, Temecula Valley Day Surgery, A+ Urgent Care Centers, Apex Heart Specialists, and Riverside Medical Clinics. We've won various awards throughout our region and focus on career development and promotion. The people are at the core of everything we do. If you are looking for a career and not just a job, you're in the right place!

Job Summary:

The System Manager of Health Information Management collaborates with staff across the Region and oversee daily operations and staff of the HIM/Medical Records department working closely with the HIM System Directors. Ensures medical records are processed and maintained in accordance with Medical Staff Bylaws, Medical Staff Rules and Regulations and Federal and State Statues. In the absence of the System Director of Health Information Management, this role is expected to assume interim responsibilities.

• Maintains all standards for release of information based on requestor type according to Universal Health Services, Inc. (UHS) established guidelines and applicable State and Federal regulations
• Maintains UHS thresholds for analysis of the medical record documentation within 4 days post discharge based on Joint Commission, Title 22 and Medical Staff bylaws, Rules and Regulations or sooner when policies warrant.
• Maintains all regulatory thresholds to medical record deficiency and delinquency by the 14th day post discharge or sooner when policies warrant.
• Prepares and presents listing of all incomplete medical records to the Utilization Management/Medical Records Committee for further action or to formally file incomplete records once all other options are exhausted.
• Maintains all UHS thresholds for medical record documentation preparation to the EMR, which includes prepping, scanning, quality control and validation within 48 hours of discharge.
• Ensures UHS threshold for quality and productivity standards of greater than 95% for all medical record processes.

Experience/Training/Experience:

• Bachelor's degree from an accredited College or University in Health Information Management required.
• Master's degree from an accredited College or University in Health Information Management preferred.
• Five (5) to Seven (7) years of experience in Health Information Management with emphasis on training, quality and record management required.
• Minimum 3 years leadership experience in Health Information Management required, acute care experience preferred.

Certifications/Licenses:

• Current Registered Health Information Administrator Certificate (RHIA) or a current Registered Health Information Technician Certificate (RHIT) required. Both are accredited by the American Health Information Management Association.
• Must have valid California Driver’s License and reliable transportation.
• Challenging and rewarding work environment.
• Competitive Compensation & Generous Paid Time Off.
• Excellent Medical, Dental, Vision and Prescription Drug Plans.
• 401(K) with company match and discounted stock plan.
• SoFi Student Loan Refinancing Program.
• Tuition, CEU, Certification, Licenses Reimbursement program.
• Career development opportunities within UHS and its 300+ Subsidiaries!
• More information is available on our Benefits Guest Website: UHS Guest Benefits

Southwest Healthcare is owned and operated by subsidiaries of Universal Health Services, Inc. (UHS), a King of Prussia, PA-based company, one of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500 corporation. Headquartered in King of Prussia, PA, UHS has 99,000 employees. Through its subsidiaries, UHS operates 28 acute care hospitals, 331 behavioral health facilities, 60 outpatient and other facilities in 39 U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.