Swim Team Assistant Coach

YMCA of the Chippewa Valley; Eau Claire (WI); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Free YMCA membership

Program discounts

Flexible schedules

Competitive PTO

Job summary

YMCA of the Chippewa Valley is seeking a Swim Team Assistant Coach to support the Head Coach in delivering a high-quality, developmentally sound program. You will assist with coaching practices, scheduling, swimmer progression, and family engagement while upholding YMCA values.

You will help manage meet operations, apparel, and communications, ensuring safety and positive experiences for swimmers and families. Collaboration with marketing and aquatics staff is essential.

Qualifications

• Previous swim coaching experience.
• Current or ability to obtain required certifications (Lifeguard or In-Water Safety Training, CPR Pro, Online Coaches Certification, SafeSport).
• Strong organizational, communication, and teamwork skills.
• Commitment to youth safety and development.
• Ability to maintain accurate records of coaching certifications.

Responsibilities

• Assist in coaching swim practices and private lessons with emphasis on technique and safety.
• Develop team groups, practice and seasonal schedules.
• Support swimmer progression and engagement.
• Track private lessons and communicate scheduling.
• Support meet operations and fundraising initiatives.
• Design and distribute team apparel and spirit wear.
• Assist with website and social media promotion for the swim team.
• Attend and help facilitate coaches’ and parent meetings.

Skills

Competitive swimming

Swim coaching

Team motivation

Organizational skills

Communication

Team collaboration

Attention to detail

YMCA values

Education

Coaching certifications required

Tools

Swim team software

Microsoft Office

Certification tracking systems

Job description

Evening, early morning, and weekend hours required based on practice schedules, meets, and events.

About the Role

The Swim Team Assistant Coach supports the Head Swim Team Director/Head Coach in delivering a high-quality, engaging, and developmentally sound swim team program. This role assists with coaching, program administration, athlete engagement, communication, marketing, meet operations, and family support. The Assistant Coach helps ensure swimmer safety, athlete progression, operational organization, and positive experiences for swimmers and families while promoting YMCA values.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Report directly to the Head Swim Team Director/Head Coach and support overall team operations.

Assist in coaching swim practices and private lessons, emphasizing technique, safety, skill development, and swimmer engagement.

Help develop and organize team groups, practice schedules, and seasonal team schedules.

Assist in developing and implementing swimmer level progression within the swim team.

Track and coach private lessons, including scheduling and communication.

Help enter meet fees and other team-related fees throughout the year.

Assist with Fairfax Meet management, including meet operations and Fairfax Meet fundraising initiatives.

Help design, order, and distribute team apparel and spirit wear.

Order, organize, and distribute awards for swim meets.

Work collaboratively with marketing staff to create social media posts that promote the swim team and support team growth.

Assist with website management, including swim team family accounts, practice schedules, and team information.

Help plan, attend, and facilitate team meetings including coaches’ meetings, parent meetings, and new family orientations.

Assist with updating, reviewing, and distributing team and parent handbooks.

Help develop and implement creative strategies to keep swimmers engaged during practices and meets.

Provide excellent customer service and maintain positive communication with swimmers, parents, coaches, and YMCA staff.

Model YMCA core values of Caring, Honesty, Respect, and Responsibility at all times.

STRATEGIC LEADERSHIP AND ACCOUNTABILITY (SR STAFF ONLY)

LEADERSHIP COMPETENCIES (LEADERS AND SENIOR STAFF ONLY)

REQUIRED COMPETENCIES (NON-LEADERSHIP)

Strong knowledge of competitive swimming techniques and swimmer development.

Ability to engage, motivate, and positively influence swimmers of varying ages and abilities.

Strong organizational and time-management skills.

Effective interpersonal and communication skills with swimmers, parents, and staff.

Ability to work collaboratively as part of a coaching and administrative team.

Attention to detail in administrative tracking, scheduling, and documentation.

Commitment to YMCA values and youth development.

Creative thinking to foster swimmer engagement and team culture.

TECHNOLOGY AND SYSTEMS PROFICIENCY

Ability to use swim team management software and website platforms for schedules, accounts, and communication.

Basic proficiency with Microsoft Office applications (Word, Excel, email).

Ability to track certifications, fees, and attendance using electronic systems.

Familiarity with social media platforms for promotional purposes.

Key Qualifications

Previous swim coaching experience

Current or ability to obtain and maintain required certifications, including:

Lifeguard or In-Water Safety Training

CPR Pro

Online Coaches Certification

SafeSport

Ability to maintain accurate records of coaching certifications

Strong organizational, communication, and teamwork skills

Commitment to youth safety and development

Full-Time Employee Benefits

FREE YMCA Membership (includes Household Membership)

Discounts on YMCA programs and services for you and your household

Work-Life Balance

Flexible schedules for work-life harmony

Competitive paid time off program

Professional Growth

Paid trainings & certifications (CPR, First Aid, YMCA Leadership)

Gain valuable experience in customer service, problem solving, and people skills

Strong employer retirement contribution (12% after qualifying)

Family Support

Incredible discounts on Child Care Center, School Age Child Care, Camp Manitou & Summer Day Camps

Community & Connections

Build lasting relationships with members and staff

Connect and make a difference in your community