SWCD Administrative Assistant

Renville County; Olivia (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Soil and Water Conservation District SWCD is seeking an administrative-support professional to assist the District Administrator and program teams in Olivia, MN. The role provides administrative and logistical support, helps promote the SWCD’s mission, and coordinates meetings, communications, and records.

The position oversees grant processing, financial tracking, and public information efforts across multiple channels, including social media, newsletters, and local outreach activities.

Qualifications

• Associate's degree or equivalent from a two-year college or technical school, or two years related experience.
• Ability to read, analyze, and interpret common financial and regulatory documents.
• Ability to write correspondence and present information clearly.
• Must have experience using a personal computer and MS Office.

Responsibilities

• Grant tracking, including financials, documentation, and payments.
• Financial tracking: accounts payable/receivable, budgets, and records.
• Develops public education and marketing materials; manages social media presence.
• Prepares board agenda materials, minutes, and official correspondence.
• Schedules meetings, travel, and accommodations for staff and board.
• Maintains reports, files, databases, and website; performs archivings and retention.

Skills

Reading and interpreting documents

Communication

Bookkeeping basics

Microsoft Office

Public information/outreach

Time management

Education

Associate's degree or equivalent

Tools

Microsoft Office Outlook

Microsoft Word

Excel

QuickBooks

Website management (basic)

Job description

Soil and Water Conservation District SWCD
1008 W Lincoln Ave
Olivia, MN 56277, USA

Soil and Water Conservation District SWCD
1008 W Lincoln Ave
Olivia, MN 56277, USA

Applications will be accepted until: 8/23/26

First round interviews will be held via technology on: 9/2/26

For those selected, second round interviews will be held in person on: 9/15/26

Job Summary:
This position provides a variety of administrative and logistical assistance to support all aspects of the programs and activities of the Renville County SWCD and the District Administrator. Support SWCD outreach and education program promotion. Assist in marketing the service and mission of the SWCD.

Essential Duties and Responsibilities include the following. Other responsibilities and duties may be assigned.

• Grant tracking which may include compiling and reconciling financials, collecting supporting documentation, creating documents, requesting checks, processing payments, maintaining client accounts and costs share contract procedures. Including grant verification and audits.
• Principal financial duties and financial tracking; principal financial duties (accounts payable & receivable), and financial tracking, budget tracking, and record keeping
• Develops public education materials and marketing materials; manages and expands the SWCD social media presence, including but not limited to the following platforms: Facebook, Twitter, LinkedIn, Instagram, and YouTube.
• Develops clear and concise communications deliverables that promote Renville County’s brand, strategic vision, mission, and values.
• Coordinates agenda information submission and agenda preparation between SCWD Administration and departments, including contracts and the development of resolutions and formal Board correspondence.
• Act as Administrative Secretary to the District Administrator with the following responsibilities: Coordinate meeting arrangements and reservations, maintain website information, and perform duties as requested by the District Administrator and Board.
• Schedules meetings and appointments for staff and Board including coordinating conference registrations, travel arrangements, and lodging as needed.
• Maintains all reports, correspondence, files, applications, permits, records, databases, and website. Archives and records retention schedule.
• Maintains adequate records and prepares needed reports for submission.
• Responsible for assisting in preparing of Board agendas and minutes in accordance with the MN Government Data Practices Act.
• Initiates and directs a public information program through individual contacts, tours, newspaper, radio, TV, district newsletter, public appearances for civic functions, public schools, youth groups, and other groups upon request.
• These duties describe the general nature and level of work being performed by this position and are not to be construed as an exhaustive list of all duties performed. Other duties may and will be assigned.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate's degree (A.A.S) or equivalent from two-year college or technical school; or two year related experience and/or training; or equivalent combination of education and training.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write correspondence and articles for publication that conform to prescribed style and format. Ability to effectively present information to local units of government, management, public and private groups and organizations.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, areas, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Must have experience using a personal computer. (Microsoft Office Outlook, Word, excel, QuickBooks).
• Ability to define problems, collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Regular and timely work attendance, ability to establish and maintain working relationships with co-workers, agencies, and clients; ability to work under stressful conditions.
• Driver’s license necessary

Physical Demands:

This work requires the occasional exertion of up to 20 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching, or crawling, reaching with hands and arms, pushing or pulling and lifting; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, using of measuring devices, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light customer traffic)

Eligible employees are offered a competitive benefits package that includes health insurance, retirement benefits, paid leave, holidays, and additional employee benefits. Please inquire for additional benefits information.

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.