Surveyors Office - Chief Project Manager

Allen-County; Fort Wayne (IN); On-site; USD 75,000 - 105,000; Full time

Job summary

Allen County in Fort Wayne, IN seeks a Chief Project Manager to oversee project construction asset management programs and supervise staff responsible for stormwater infrastructure across roads, bridges, culverts, and drainage systems. The role requires a civil engineering background and strong project leadership.

The position is full-time, in-office with responsibilities spanning contract administration, design review, and coordination with the Drainage Board and municipalities.

Qualifications

• Bachelor’s degree and five years of site development or heavy construction experience.
• Fundamental understanding of Civil Engineering technology for road design and stormwater.
• Knowledge of roadway construction, site development, and inspection.
• Strong verbal and written communications skills.

Responsibilities

• Direct biweekly project manager meetings to ensure scheduling goals.
• Inspect, supervise, and manage stormwater infrastructure.
• Investigate drainage issues and evaluation of solutions through design, bid, build.
• Assign engineering staff to regulated drain projects and prepare bid documents.
• Administer contracts, change orders, and final payments.
• Review plans for constructability, watershed impacts, and regulatory permits.
• Attend Drainage Board meetings and coordinate with municipalities.
• Gathers field data using surveying equipment and maintains GIS data.
• Maintain engineering files and historical document archives.
• Supervise office staff and coordinate with the Deputy Surveyor.

Skills

Project management

Staff supervision

Civil engineering knowledge

Surveying

Verbal & written communication

Microsoft Office

Autodesk Civil 3D

ArcGIS Pro

Operator’s license

Education

Bachelor’s degree in Construction, Civil Engineering or related field

Tools

Microsoft Office

Autodesk Civil 3D

ArcGIS Pro

Job description

Department: Surveyors Office FLSA Status: Non-exempt

Classification/Level: Professional, PG-7 Date: 10/2023

Under the direction of the Allen County Surveyor, the Chief Project Manager is responsible for managing project construction asset management programs and supervising project management staff responsible for Allen County’s stormwater infrastructure including, but not limited to roads, bridges, culverts, ditches, drainage control structures, and stormwater systems. This position is not covered (at-will) as defined by The Board of Commissioners of the County of Allen Employee Handbook.

ESSENTIAL FUNCTIONS:

• Directs biweekly project manager meetings to assure critical path design and scheduling goals of all project managers are being met.


• Responsible for inspecting, supervising, and managing stormwater infrastructure of Allen County Surveyor’s Office.


• Investigate & observe drainage issues throughout Allen County, evaluating solutions through the design, bid, build process.

Assigns engineering staff to projects related to the regulated drain infrastructure of Allen County.Prepares plans, specifications, cost estimates, and bid documents for construction bid lettings and solicitations for quotes.Responds to contractor inquiries in advance of receiving bids and quotes.Administers construction contracts by preparing progress pay estimates, intermediate and final change orders, and determining final quantity payments.Administers bid openings and quotation processes and prepares bid tabulationsMakes contract award recommendations to the Allen County Surveyor and the Allen County Drainage Board. Provides expertise and advisement in the assessment and resolution of issues encountered during construction projects.Reviews engineering plans and specifications for constructability, watershed impacts, and compliance with current standards, scheduling and budget constraints, and regulatory permit requirements.Assists in the preparation and planning of Allen County Drainage Board meetings, including prioritization of projects, project presentations, and public notifications.Reviews final construction records for accuracy and completeness on Allen County Surveyor’s Office projects.Maintains regulated drain and watershed database for Allen County GIS.Maintains the department’s engineering files and plan archives.Scans and files project drawings, documents, and records.Responsible for research & preservation of Surveyor’s Office historical documents.Attends community and watershed meetings as representative of the Allen County Surveyor’s Office and the Allen County Drainage Board. Work with a multitude of municipalities & constituents to resolve drainage issues.Serves on the Surveyor’s Office Stormwater Technical Standards Review Committee.Gathers field data using various surveying equipment.Performs all other duties as assigned.

REQUIREMENTS:

• Bachelor’s Degree in Construction, Civil Engineering or related field and five years of experience working with site development or heavy construction


• Fundamental understanding of Civil Engineering technology particularly in road design and stormwater management, agricultural drainage, and properties of soil and materials


• Working knowledge of roadway construction, site development, and construction management and inspection


• Strong verbal and written communications skills

• Knowledge of surveying


• Strong computer skills with the ability to use Microsoft Office, Autodesk Civil 3D, ArcGIS PRO, and other job-related software


• Valid Operator’s License to operate County owned vehicles


• Ability to use surveying equipment including, but not limited to Total Station, Theodolite, surveying rod, self-leveling pole, surveying chain and digital measuring device

PERFORMANCE EXPECTATIONS:

The Chief Project Manager performs work that requires extensive adapting and judgment when reviewing engineering plans and specifications for constructability, watershed impacts, and compliance with current standards, scheduling and budget constraints, and regulatory permit requirements. Study and consideration is needed to provide expertise and advisement in the assessment and resolution of issues encountered during construction projects.

RESPONSIBILITY:

The Chief Project Manager provides major contributions to agency policy and practice when supervising and managing the project managers of the Allen County Surveyor’s Office. Work is reviewed for soundness of judgment and conformance with practice or policy.

PERSONAL WORK RELATIONSHIPS:

The Chief Project Manager maintains frequent contact with other County employees and the public when managing project construction asset management programs and supervising project management staff responsible for Allen County’s stormwater infrastructure.

WORKING CONDITIONS/PHYSICAL DEMANDS:

The Chief Project Manager works in and out of a standard office setting where time is spent standing, walking and sitting, some lifting of up to sixty pounds, bending, pushing/pulling, reaching over head, kneeling, crawling, climbing ladders, mental/visual effort, monitoring of equipment, exposure to extreme temperatures, dangerous equipment, chemicals, noise, noxious odors, streams and rivers, and unstable excavations. Frequent detailed inspection, proofreading and very frequent typing and attention to detail exists. The Chief Project Manager is sometimes exposed to heavy traffic and often handles complaints from constituents who may be upset and disgruntled.

SUPERVISION:

The Chief Project Manager is responsible for overseeing and reviewing 3 other County employees.

LICENSING:

Valid Operator’s License to operate County owned vehicles.

IMMEDIATE SUPERVISOR:

Allen County Deputy Surveyor

HOURS:

8:00 am – 5:00 pm and as assigned; 40 hrs/wk; Overtime as required.

EEO CATEGORY:

0202

WORKERS’S COMP CODE:

8601

I agree that the contents of this job description is a fair and accurate representation of the duties of this position being described.

Employee Signature: ____________________________________________ Date: ____________________

Supervisor Signature: ____________________________________________ Date: ____________________