Surgical Services Instrument and Equipment Coordinator: Full Time, Sterile Processing Department

Jefferson Health; United States; On-site; USD 70,000 - 90,000; Full time

Job summary

Jefferson Health is seeking a Surgical Services Instrument Coordinator to optimize the management of instrument trays, loaners, and associated equipment in the OR and procedural areas.

You will oversee inventory across owned, consigned, and loaned items, operate the instrument tracking system, perform data entry, and educate staff on processes. Collaboration with Surgical Services, Educators and Managers is essential to maintain compliant, efficient instrument workflows.

Qualifications

• High school diploma or GED required.
• Graduate of a certified sterile processing technician program.
• 2 years sterile processing and/or OR experience including surgical tech experience.
• Inventory management experience, preferably for instrument inventory.
• Experience with MS Office applications.
• Experience with enterprise software such as EMR/HIS/ORIS/SPIS.
• Patient- and family-centered care knowledge; effective communication skills.
• Knowledge of inventory control practices and sterile processing standards.
• Ability to work in a collaborative, team-based environment.

Responsibilities

• Coordinate and manage surgical instrumentation, loaners and equipment for daily OR operations.
• Oversee inventory across owned, consigned and loaned trays and equipment.
• Manage instrument and loaner tracking software, including data entry and staff education.
• Collaborate with Surgical Services and unit leaders on instrument allocation and maintenance.
• Coordinate with SPCC/OR teams to ensure timely reprocessing and availability of instruments.
• Support policy/procedure development related to instruments and loaners.

Skills

Inventory management

Communication

Teamwork

Attention to detail

Interprofessional collaboration

Data entry

Education

High School Diploma/GED

Certified Sterile Processing Technician program

Associate’s Degree in Healthcare Administration

Bachelor’s Degree in Healthcare Administration

Tools

EMR interfaces

Instrument tracking software

MS Office

Job description

Number of Positions In Requisition 1 Job Details The Surgical Services Instrument Coordinator is responsible for the coordination and management of surgical instrumentation, Loaner and equipment to support daily operation of the operating room and procedural areas. The coordinator oversees the current inventory both owned, consigned, and loaned instrument trays and equipment; manages Instrument and loaner tracking software to include troubleshooting, data entry, and staff education; and collaborating with Surgical Services and other unit leaders in the allocation and maintenance of instrumentation and equipment. Collaborate with Educator and Manager on Policies and Procedures related to Instruments and Loaners.

Job Description Summary The Surgical Services Instrument Coordinator is responsible for the coordination and management of surgical instrumentation, Loaner and equipment to support daily operation of the operating room and procedural areas. The coordinator oversees the current inventory both owned, consigned, and loaned instrument trays and equipment; manages Instrument and loaner tracking software to include troubleshooting, data entry, and staff education; and collaborating with Surgical Services and other unit leaders in the allocation and maintenance of instrumentation and equipment. Collaborate with Educator and Manager on Policies and Procedures related to Instruments and Loaners.

Job Duties Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.(Do not delete, move or over-write this statement) Recognizes the patients,their family/designated care partner(s) in providing safe, compassionate and coordinated care based on respect for patient's personal preferences, priorities, needs, and cultural beliefs and values. Communicates with and supports the interprofessional team, patient, family and designated care partners. Effective utilization, and maintenance, of the instrument and loaner tracking system including the management of tracking system software, EMR interfaces, and system build maintenance, count sheet creation and maintenance, customization of system reports to identify new instrumentation and tray par levels and tracking of equipment and instruments across the departments. Data collection, analysis, synthesis and presentation to Leadership to effect positive change Responsible for management of the Loaner Instruments/Trays Program Provide support and coordination regarding instrument management functions to include purchasing, inventory, repair and maintenance and tracking system maintenance Coordinates instrument inventory and assists in ordering and maintaining pars Collaborates with the OR staff to ensure sufficient instrumentation is availableMay provide operational support to the Perioperative Nursing Team Leaders when working directly within the OR by serving as the central point of contact between nursing and CSPS ensuring that timely information transfer between Sterile Processing/Case Cart and OR is maintained. The Coordinator working directly within the OR :Works closely with SPCC Clinical Operations, OR Nursing Team Supervisors, and Nursing Staff to evaluate daily unmet instrument and supply needs, sourcing alternative product or sterilization method when appropriate.Coordinates reprocessing plan with SPCC Supervisors, alerting them as surgical timeline shifts.Interprets daily needs list and shares reprocessing plan with appropriate nursing resources to minimize confusion and foster team building.Anticipates sterile instrument shortages by continually monitoring the OR schedule for changes, proactively alerting Nursing and SPCC Operations if product will be unavailable at time of scheduled use. Participates in Service Line update meetings; responsible for collecting and compiling documentation on incidents, providing project status updates, identifying opportunities for improvement in existing workflows, and other topics relevant to improving Service Line.Sterile item delivery, material management, and support other functions.Periodically and as requested, inspect sterile goods (single use and reusable) for expiration date and package integrity to ensure sterility.Responsible for operating -OR Sterilizers when clinically acceptable; facilitates delivery of packaged sterile goods when available.Assists with inventories as needed and initiates in-house or outside orders in accordance with PAR levels, whenever needed.Demonstrates knowledge of inventory control practices through stock rotation and removal of expired inventory.Participates in project planning and implementation by recommending inventory modifications which align with OR usage.Supports and supplements the case pick process as operationally necessary or as directed by leadership. Performs other duties as assigned. Participates in the onboarding process of new team members as appropriate per campus.

Minimum Qualifications

• High School Diploma/GED or equivalent required.


• Specialized Diploma Graduate of a certified sterile processing technician training program.


• 2 years of sterile processing and/ or operating room experience including surgical tech experience


• Less than 1 year Experience managing inventory, preferably surgical instrument inventory


• Less than 1 year Experience with MS Office Applications


• Less than 1 year Experience with Enterprise Software such as EMR, HIS, ORIS, SPIS


• Patient-and Family-Centered Practice-Knowledge of how to convey respect and collaborate with each patient, family and/or designated care partner in care.


• Cultural Awareness Knowledge of people with diverse backgrounds and the ability to convey respect and connect effectively.


• Effective Communication Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information and needs through the application of appropriate communication behaviours.


• Uses the language of partnership with patients and families, engaging them in their health and health care.


• Inventory Management Knowledge of, and ability to develop and use, strategies, practices and tools for effectively managing local or distributed inventories of finished goods.


• Medical Equipment Knowledge of the common types of equipment or devices used in the healthcare industry, and the ability to use these in patient care.


• Decontamination Issues Knowledge of decontamination process for exposure to chemical and removal of visual microorganisms .


• Infection Control Utilizes knowledge of patient safety and error prevention to impede the spread of infection and disease.


• Knowledge of industry Standards related to OR and Sterile Processing.


• Accuracy and Attention to Detail Understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy.


• Teamwork Understanding of the necessity and value of teamwork, ability to work effectively as part of a team.


• Operating Room Management Knowledge of and ability to apply appropriate policies, procedures and management methods to maximize operating room efficiency and productivity.


• CIS - Certified Instrument Specialist - Healthcare Sterile Processing Association Within 1 Year


• CRCST - Certified and Registered Central Service Technicians - Healthcare Sterile Processing Association

Preferred Qualifications

• Associate’s Degree (Administration/Healthcare)


• Bachelor’s Degree (Administration/Healthcare)


• Less than 1 year Experience conducting financial and statistical analyses


• Less than 1 year Knowledge of Standards set by regulatory agencies to assure departmental compliance.


• Less than 1 year Experience in using LEAN tools and methods

Additional Qualifications

• Ability to read and communicate in the English language.

Physical Demands

• Lift and carry 40-50 lbs.


• Examples: Push/pull patients on bed, stretcher (requires 29 lbs. push force), lateral transfers up to 50 lbs. of the patient's weight.


• Frequent to continuous standing/walking.


• Patient transporters can walk 8-10 miles per shift.


• *Patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular Employee

Entity

Thomas Jefferson University Hospitals, Inc.

Primary Location Address

Primary Location Address 111 S 11th Street, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value.

Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research.

Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students.

Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region.

Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.

Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.

All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

For more benefits information, please click here In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly-qualified employees.

If you are enthusiastic, caring and dedicated to service excellence, we invite you to consider joining Jefferson.

Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education.

With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years.

Our Mission, We Improve Lives, expands to every corner of the organization.

From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.