Surgical Inventory Coordinator

Theoralsurgeryinstitute; Greensboro, Northern (NC, KY); Hybrid; USD 48,000 - 64,000; Full time

Job summary

The Oral Surgery Institute of the Carolinas is seeking a Surgical Inventory Coordinator to manage instruments, supplies, implants, and medications across the practice. The role combines administrative oversight with hands-on clinical support in a fast-paced surgical setting.

The ideal candidate balances proactive inventory control with clinical teamwork, ensuring materials are available for procedures while maintaining compliance with sterilization and infection control protocols.

Qualifications

• Experience in surgical settings with inventory, procurement or supply chain oversight.
• Knowledge of surgical instrumentation, sterilization and infection control.
• Ability to balance administrative duties with hands‑on clinical support.

Responsibilities

• Oversee all surgical inventory, supplies, implants, medications and clinical materials.
• Monitor stock levels and support daily operations and schedules.
• Coordinate purchasing, receiving, stocking and organization of supplies and equipment.
• Maintain vendor relationships and track usage, costs and expiration dates.
• Conduct regular audits and implement efficiency improvements.
• Ensure OSHA and infection control compliance for storage and handling.
• Assist in preparation of treatment rooms and during procedures as needed.

Skills

Organizational skills

Communication & teamwork

Prioritization

Attention to detail

Inventory tracking systems

Vendor relations

Education

Dental radiography certification

Tools

Practice management software

Inventory tracking software

Job description

Surgical Inventory Coordinator

The Oral Surgery Institute of the Carolinas

Position Overview

The Oral Surgery Institute of the Carolinas is seeking a highly organized, detail-oriented, and clinically skilled Surgical Inventory Coordinator to join our growing team. This unique role combines responsibility for surgical inventory management, procurement, and supply chain oversight with direct participation in patient care during oral and maxillofacial surgical procedures.

The ideal candidate is proactive, dependable, and comfortable balancing administrative inventory responsibilities with hands-on clinical support in a fast-paced surgical environment. This position plays a critical role in ensuring our providers have the instruments, materials, and support needed to deliver exceptional patient care.

Key Responsibilities

Surgical Inventory & Supply Management

• Oversee all surgical inventory, supplies, implants, medications, and clinical materials across the practice.
• Monitor inventory levels and maintain appropriate stock to support daily operations and surgical schedules.
• Coordinate purchasing, receiving, stocking, and organization of clinical supplies and equipment.
• Establish and maintain relationships with vendors and suppliers.
• Track product usage, costs, expiration dates, and inventory trends.
• Conduct regular inventory audits and implement processes to improve efficiency and reduce waste.
• Ensure compliance with OSHA, infection control, and regulatory requirements related to inventory storage and handling.
• Collaborate with leadership to identify cost-saving opportunities while maintaining quality standards.

Surgical Clinical Support

• Prepare treatment rooms and surgical suites for procedures.
• Assist surgeons during oral and maxillofacial surgical procedures by maintaining a sterile field and anticipating procedural needs.
• Prepare surgical instruments, equipment, and materials prior to procedures.
• Monitor inventory needs based on surgical schedules and upcoming cases.
• Support patient preparation, room turnover, and post-operative workflows.
• Ensure all instruments are properly cleaned, sterilized, and maintained according to established protocols.
• Assist with documentation and clinical workflow as needed.

Qualifications

• Previous experience in oral surgery, dental surgery, periodontics, oral and maxillofacial surgery, or a related surgical specialty preferred.
• Experience with inventory management, purchasing, supply chain coordination, or materials management strongly preferred.
• Knowledge of surgical instrumentation, sterilization procedures, and infection control protocols.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple responsibilities in a fast-paced clinical environment.
• Excellent communication and teamwork skills.
• Proficiency with practice management software and inventory tracking systems preferred.
• Current dental radiography certification and applicable clinical certifications preferred, based on state requirements.

About The Oral Surgery Institute of the Carolinas

The Oral Surgery Institute of the Carolinas is committed to delivering exceptional oral and maxillofacial surgical care through clinical excellence, innovation, and compassionate service. We are seeking team members who share our commitment to outstanding patient experiences and operational excellence.

Join our team and help ensure every procedure is supported by the right supplies, the right preparation, and the highest standard of care.