Surgical Coordinator, Physician Practice

Care New England; Providence (RI); On-site; USD 36,000 - 48,000; Full time

Job summary

Care New England is seeking a Scheduling Coordinator to manage surgical and physician schedules across our network. You will coordinate with hospitals for pre‑op testing and clearances, triage patient calls, and prepare charts and records for procedures.

The role requires a high school diploma, at least six months of related experience, and a demonstrated ability to handle confidential information with excellent interpersonal and communication skills. On-site position in Providence, RI.

Qualifications

• High school diploma required.
• Minimum of six months of related job experience or equivalent is required.
• Ability to handle and maintain confidential information.
• Familiarity with medical terminology and ability to calculate and collect cash transactions.
• Must possess strong interpersonal skills, including excellent communication skills and the ability to deal effectively with staff, physicians and patients in a courteous manner.

Responsibilities

• Maintain surgical schedules for the practice and obtain authorizations when needed.
• Coordinate with hospitals to schedule all patient pre‑op testing and medical clearances.
• Triage patient phone calls for office visits, tests, surgeries, and other encounters.
• Prepare patients’ charts and file related patient records.
• Contact and confirm dates and time of procedures with patients.
• Maintain the physician’s weekly schedule and coordinate academic meetings, including travel arrangements.
• Perform any other related duties as assigned.

Skills

Interpersonal skills

Communication skills

Confidential information handling

Medical terminology familiarity

Education

High school diploma

Job description

Job Summary

Responsible for coordinating and maintaining surgical schedules for the practice. Coordinates with hospitals to arrange patient pre‑op testing and medical clearances. Triages phone calls appropriately and maintains the physician’s weekly schedule, including academic meetings and travel arrangements.

Duties & Responsibilities

• Maintain surgical schedules for the practice and obtain authorizations when needed.
• Coordinate with hospitals to schedule all patient pre‑op testing and medical clearances.
• Triage patient phone calls for office visits, tests, surgeries, and other encounters.
• Prepare patients’ charts and file related patient records.
• Contact and confirm dates and time of procedures with patients.
• Maintain the physician’s weekly schedule and coordinate academic meetings, including travel arrangements.
• Perform any other related duties as assigned.

Requirements

• High school diploma required.
• Minimum of six months of related job experience or equivalent is required.
• Ability to handle and maintain confidential information.
• Familiarity with medical terminology and ability to calculate and collect cash transactions.
• Must possess strong interpersonal skills, including excellent communication skills and the ability to deal effectively with staff, physicians and patients in a courteous manner.

About Us

Care New England Health System (CNE) and its member institutions—Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group—form an integrated health care organization that fuels the latest advances in medical research, attracts the nation’s top specialty‑trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end‑of‑life wishes. Care New England is helping to transform the future of health care and provides a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

EEO Statements

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job‑specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case‑by‑case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization, including but not limited to hospital policy, mission, vision, and values.