Surgical Coordinator

Hackensack Meridian Health; Brick Township (NJ); On-site; USD 26,000 - 37,000; Full time

Job summary

Hackensack Meridian Health is seeking a Surgical Coordinator to manage coordination of tests, procedures, and surgeries, ensuring smooth patient flow and accurate documentation. The role requires strong communication with patients, physicians, and hospital staff, and adherence to pre- and post-operative processes.

The position emphasizes scheduling efficiency, verification of demographics and insurance, and coordination of perioperative logistics, with an expectation to adapt to changing

Qualifications

• High School diploma or GED or equivalent plus two years of related experience.
• Effective interpersonal and communication skills required.
• The ability to learn quickly and adapt in a changing environment.

Responsibilities

• Coordinate all aspects of tests, procedures and surgeries under the direction of the Practice Supervisor or Manager and physician(s).
• Schedule procedures promptly, follow facility booking guidelines and ensure proper equipment is ordered for surgery.
• Verify patient demographics, log insurance information, obtain precertification from payer and coordinate scheduling with physician calendars.
• Communicate appointment and surgical preparation information to patients and coordinate post-operative care as directed.
• Arrange co-surgeon or assistant as needed and cross-schedule with other departments (e.g., lab, nuclear medicine).
• Maintain pre-op procedures, complete surgical documentation, obtain medical clearances, and coordinate pre-admission testing.

Skills

Interpersonal skills

Communication

Adaptability

Education

High School diploma or GED

Job description

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

TheSurgical Coordinator's are responsible for coordination of all aspects of tests, procedures and surgeries.

A day in the life of a Surgical Coordinator at Hackensack Meridian Health includes

• Coordinates all aspects of tests, procedures and surgeries under the direction and supervision of the Practice Supervisor or Manager and physician(s) in an efficient manner.
• Schedules procedures in a prompt, polite, and helpful manner. Follows guidelines of each facility including any required booking sheets. Makes sure proper equipment is ordered for surgery.
• Verifies patient demographics. Logs the patient and their insurance information, contacts insurance company for verification of coverage and benefits and obtains precertification from the payer.
• Coordinates procedure appointments with physician`s calendar, and changes in the schedule are adjusted as needed. Communicates appointments and surgical preparation information to the patients.
• Responsible for arranging co-surgeon or assistant as needed as well as cross scheduling with other departments (i.e. the lab for intra op TH or nuclear medicine for injections/mapping).
• Ensures pre-op procedures are followed with consistency including completion of surgical documentation (including completed consent forms, history and physical within 30 days of scheduled procedure and physician orders. Distributes documentation to appropriate departments. Schedules pre-surgery appointment with physician, obtains medical clearance(s) as needed, coordinates pre-admission testing appointments with appropriate departments and follows up with results to the physician.
• Responsible for maintaining block time guidelines at each of the hospitals.
• Coordinates required postoperative care under the direction of the provider.
• Obtains surgical billing information from physicians. Works with coding department to obtain appropriate codes and posts and reconciles all surgical charges.
• Tracks all procedures including completed and pending cases. Tracks all surgical testing and pathology results.
• Provides excellent customer service. Helps to promote high levels of service, greets patients and visitors in a prompt, courteous and helpful manner. At each patient encounter, responds promptly to patients` needs and listen with empathy both in person and on the telephone. The coordinator will courteously assist the patient while never compromising the dignity of the patient`s surgical and financial needs.
• Must display cooperative interactions with others and accepts responsibility for what needs to get done.
• Adapts work schedule to meet the needs of the practice and works additional hours as requested to maintain adequate coverage for the practice. Clocks in at designated start time. Manages time efficiently to prevent unapproved overtime.
• Performs assignments with efficiency and accuracy in a positive manner. May be required to provide cross coverage within the Physician Services Division.
• Participates in surgical service meetings held at the hospitals.
• Adheres to HMH Organizational competencies and standards of behavior.

Education, Knowledge, Skills and Abilities Required

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs plus two years of related experience
• Effective interpersonal and communication skills required
• The ability to learn quickly and adapt in a changing environment

Education, Knowledge, Skills and Abilities Preferred

• 2 years of progressive experience in a medical office is preferred
• Proficient in medical terminology and HIPAA guidelines
• Surgical coding knowledge (CPT and ICD-10) preferred
• CPR certification is preferred

Minimum rate of $23.13 Hourly

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on a number of non-discriminatory factors, including but not limited to

Labor Market Data Compensation is benchmarked against market data to ensure competitiveness.

Experience Years of relevant work experience.

Education and Certifications Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.

Skills Demonstrated proficiency in relevant skills and competencies.

Geographic Location Cost of living and market rates for the specific location.

Internal Equity Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.

Budget and Grant Funding Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

• In addition