Surgical Controller

Charleston Area Medical Center; Charleston (WV); On-site; USD 32,000 - 48,000; Full time

Job summary

Charleston Area Medical Center is seeking a dedicated Administrative Secretary for Surgical Services. You will coordinate, communicate, process, and schedule all Operating Room cases, providing essential team support.

The role emphasizes data management, patient flow, and collaboration with physicians and nurses to ensure timely, safe operations within the OR environment. Experience with hospital information systems and Excel reporting preferred.

Qualifications

• High School Diploma or GED required; 6 months experience in hospital information systems or 6 months medical terminology.
• Must demonstrate competency in patient knowledge and developmentally appropriate care as defined by department.

Responsibilities

• Arrange, change, and/or cancel operations in elective, add-on, and emergency schedules, notifying the appropriate personnel.
• Maintain the efficient flow of the Operating Room schedules.
• Prepare 6 week call schedule.
• Maintain daily logs and specimen records, including logging and disposition of frozen section specimens.
• Prepare Excel surgical reports.
• Add and cancel cases with Physicians and Nurses.
• Check procedural circulating sheets and supply sheets for accuracy and completeness.
• Obtain patients' admission and unit members for Blood Bank to correctly identify all units of blood.
• Call nursing units for patients' preoperative medication and transport instructions.
• Obtain patient X-ray or equipment as required for surgery cases.
• Act as control officer for all personnel entering the OR suite and for communications with ORs, labs, and anesthesia.
• Answer the telephone and deliver messages.
• Assist with codes in the Recovery room.
• Maintain education and competency, participate in quality improvement.

Skills

Secretarial skills

Data management

Team coordination

Education

High School Diploma or GED

Tools

Excel

Hospital information systems

Job description

Job Summary

Perform secretarial, departmental control, data management, and related duties for Surgical Services. Coordinate, communicate, process, and schedule all Operating Room cases, while providing optimum team support within the Operating Room.

Responsibilities

• Arrange, change, and/or cancel operations in elective, add-on, and emergency schedules, notifying the appropriate personnel, while maintaining an awareness of the availability of staff and equipment to fulfill patient and surgeon's needs.


• Maintain the efficient flow of the Operating Room schedules.


• Prepare 6 week call schedule.


• Maintain daily logs and specimen records, including the immediate logging and disposition of frozen section specimens.


• Prepare Excel surgical reports.


• Add and cancel cases working with Physicians and Nurses.


• Check procedural circulating sheets and supply sheets for accuracy and completeness.


• Obtain patients' admission and unit members for Blood Bank personnel to correctly identify all units of blood for surgical patients on a daily basis.


• Call nursing units for patients' preoperative medication, and send for surgery patients with appropriate transporting instructions.


• Obtain patient X-ray or equipment as required for surgery cases.


• Act as control officer for all personnel entering the Operating Room suite, for all incoming calls, visitor information requests, and for the intercom connecting the Operating Rooms, Laboratories, and Anesthesia to the control desk.


• Answer the telephone, receiving and delivering messages appropriately.


• Assist with codes in the Recovery room.

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact)

The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department’s identified patient ages. Specifically the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients.

Competency Statement

Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist.

Common Duties and Responsibilities

1. Maintain and document all applicable required education.


2. Demonstrate positive customer service and co-worker relations.


3. Comply with the company's attendance policy.


4. Participate in the continuous, quality improvement activities of the department and institution.


5. Perform work in a cost effective manner.


6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations.


7. Perform work in alignment with the overall mission and strategic plan of the organization.


8. Follow organizational and departmental policies and procedures, as applicable.


9. Perform related duties as assigned.

Education

• High School Diploma or GED (Required) Experience: 6 months experience in hospital information systems or 6 months medical terminology

Credentials

• No Certification, Competency or License Required

Work Schedule

Days

Status

Full Time Regular 1.0

Location

General Hospital

US:WV:Charleston

Talent Acquisition Specialist

April L. Yoak [e-mail]