Surgery Scheduler - Adult Surgery

OU Medical Center; Oklahoma City (OK); Sur place; USD 40 000 - 60 000; Plein temps

Résumé du poste

University of Oklahoma Medical Center is seeking a Surgery Scheduler for the Adult Surgery department. The role manages the surgical calendar, coordinates with physicians, staff and patients, and ensures accurate documentation in the EMR system. The position supports quality assurance and generates daily departmental reports.

The candidate will maintain a paper schedule as a backup and work with cross-functional teams to optimize operating room utilization and patient care.

Qualifications

• Education: High School Diploma or GED required.
• Experience: At least 1 year of experience in surgery scheduling.
• Proficient in scheduling systems and electronic medical records.

Responsabilités

• Coordinate scheduling of all surgeries to optimize OR utilization.
• Maintain a 7-day paper schedule as a backup to prevent downtime.
• Notify relevant parties of changes and distribute daily schedules.
• Collaborate with physicians, nursing and staff to ensure documentation.
• Use EMR to compile data and generate department reports.
• Ensure adherence to department quality assurance and safety protocols.

Connaissances

Advanced communication

Surgery scheduling system

Work under stress

Electronic Medical Record

Customer relationships

Teamwork

Attention to detail

Formation

High School Diploma or GED

Outils

EMR systems

Description du poste

Position Title: Surgery Scheduler - Adult Surgery

Department: Adult Surgery

Job Description: Location: University of Oklahoma Medical Center Shift: Full-Time M-F, 8:30a-5pm The Surgery Scheduler is responsible for maintaining the schedule for all surgeries, quality assurance processes, and compiling department statistical reports.

Essential Responsibilities

• Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.
• Coordinates the scheduling of all surgeries, taking into consideration such information as the desired date, priority of surgery, length of surgery, etc., to ensure the efficient use of surgery suites and staff.
• Maintains a paper 7-day surgery schedule to safe guard against computer down time.
• Notifies all necessary parties when changes must take place.
• Prints and distributes surgery schedules daily as needed.
• Extensive customer relations’ responsibility in coordinating schedules with physicians.
• Utilizes Patient Electronic Medical Record system to compile data and reports as needed.
• Quality Assurance statistics and creates daily reports related to efficiency of Surgical Department.
• Checks for physician orders and attaches order to patient medical record to ensure that patients are receiving appropriate care.
• Communicates professionally with physicians and physician office staff to ensure appropriate documentation is in place.
• Works closely and professionally with nursing and ancillary departments in effort to maintain a teamwork approach.
• Demonstrates knowledge of occurrence reporting systems and utilizes systems to report potential patient safety issues.
• Assists in resolving patient concerns.
• Practice and adhere to the Code of Conduct philosophy and Mission and Values Statement.

General Responsibilities

• Performs other duties as assigned.

Minimum Qualifications

Education Requirements High School Diploma or GED required.

Experience Requirements At least 1 year of experience in surgery scheduling required.

License/Certification/Registration Requirements None Required.

Knowledge/Skills/Abilities Requirements

• Advanced communication skills with the ability to manage multiple priorities in an effective manner and communicate information calmly.
• Ability to use a surgery scheduling system.
• Ability to work under stress.
• Advanced computer skills with knowledge of computer scheduling applications and Electronic Medical Record system.
• Establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
• Advanced ability to work effectively with other employees, patients, and external parties.
• Advanced knowledge and understanding of organizational policies, procedures, and systems.

Current OU Health Employees

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family. OU Health is the state’s only comprehensive academic health system of hospitals, clinics and centers of excellence. With 11,000 employees and more than 1,300 physicians and advanced practice providers, OU Health is home to Oklahoma’s largest doctor network with a complete range of specialty care. OU Health serves Oklahoma and the region with the state’s only freestanding children’s hospital, the only National Cancer Institute-Designated OU Health Stephenson Cancer Center, Oklahoma’s flagship hospital, which serves as the state’s only Level 1 trauma center and Edmond Medical Center in the heart of the Edmond Community. Becker’s Hospital Review named University of Oklahoma Medical Center one of the 100 Great Hospitals in America for 2020. OU Health’s oncology program at OU Health Stephenson Cancer Center was named Oklahoma’s top facility for cancer care by U.S. News & World Report in its 2020-21 rankings. OU Health also was ranked by U.S. News & World Report as high performing in these specialties: Colon Surgery, COPD and Congestive Heart Failure. OU Health’s mission is to lead healthcare in patient care, education and research. Experts in prevention, treatment and cures, our team works to improve lives through innovation in medical care, education and research, while investing in the people, technologies and facilities that will enable us to achieve our goals. We are seeking individuals who have a passion and talent for caring for others. By joining our team, you will provide quality health care to our community through the work you do every day. We provide clinical and non-clinical opportunities to further your career and we invite you to explore our available positions. Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, gender identity, genetic information or protected veteran status in accordance with applicable federal laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training. Reasonable accommodations are made to the known physical and mental limitations of qualified individuals with disabilities.