Surgery Scheduler

Princeton Orthopaedic Associates; Pennington (NJ); On-site; USD 29,618 - 37,195; Full time

Benefits offered by this job

Comprehensive benefits

Paid time off

Medical, dental, vision

Retirement plan

Job summary

Princeton Orthopaedic Associates is seeking an experienced Surgical Scheduler to join our Pennington-based team. You will guide patients from their first call through follow-up, coordinating with physicians, patients, and facilities to keep schedules accurate and on time.

You will verify insurance coverage, communicate preparation and post-op details, and maintain meticulous EHR records. This fast-paced role rewards clear communication, organization, and patient-focused care.

Qualifications

• 2–3 years of orthopaedics scheduling experience.
• Familiarity with medical billing and coding is desirable.
• Proficiency in Microsoft Office Suite and phone systems.
• Experience with health information, workers' comp, motor vehicles is beneficial.

Responsibilities

• Coordinate surgical procedures with physicians, patients, and facilities.
• Maintain and manage surgical schedules with accuracy and timeliness.
• Communicate surgical instructions and post-op requirements to patients.
• Verify insurance coverage, eligibility, and benefits for services.
• Serve as primary contact between patients, surgeons, and facilities.
• Track surgical authorizations and ensure compliance with authorization team.
• Maintain accurate patient and surgical documentation in the EHR.
• Resolve scheduling conflicts or delays and escalate when needed.
• Perform additional projects and duties as assigned by management.

Skills

Surgical scheduling

Medical office best practices

Communication with patients

High-volume scheduling

Tools

Microsoft Office Suite

Phone systems

Job description

Description

Job Title: Surgical Scheduler

Work Type: Full-Time | Non-Exempt

Location: Pennington, NJ, On-Site Five Days

Salary Range: $21.50 - $27.00 per hour

Practice Introduction:

Princeton Orthopaedic Associates (POA), a division of OrthoNJ, is a Community of Extraordinary Care professionals serving Central New Jersey since 1974. With 29 physicians, including 19 Orthopaedic surgeons, across 7 office locations, urgent care centers, and surgical center, POA operates as an outcome-focused orthopaedic practice that combines extraordinary talent, advanced techniques, and cutting-edge tools with compassionate service. As part of New Jersey's largest independent orthopaedic group practice, POA physicians work collaboratively to provide personalized, patient-centered care while maintaining the values and autonomy of the private practice model.

Princeton Orthopaedic Associates is built on a foundation of compassion, patient focus, quality, collaboration, honesty, and excellence. We are a community where every team member - regardless of role is expected to embody these values in their daily work, hold themselves and colleagues accountable to high standards, and speak up when behavior falls short of our expectations. We foster a culture of continuous improvement where feedback is welcomed, mistakes become learning opportunities, and successes are celebrated together. As a member of our team, you'll be expected to contribute ideas, mentor new colleagues, and actively participate in creating an environment where both patients and staff thrive.

Requirements

Job Description:

We are looking for an experienced surgery scheduler to join our team! In this position, you will guide patients with care and clarity, helping them feel informed, supported, and confident from their very first call to their final follow-up.

As a key liaison between the physicians, patients, and external partners, you will manage complex clinic and physician schedules to keep operations running seamlessly. If you're a skilled surgery scheduler who thrives in a fast-paced environment and wants to help redefine community-centered care, we'd love to hear from you!

Key Responsibilities:

• Coordinate surgical procedures with physicians, patients, and surgical facilities
• Maintain and manage surgical schedules, ensuring accuracy and timeliness
• Communicate surgical instructions, preparation details, and post-op requirements to patients
• Verify insurance coverage, eligibility, and benefits for surgical services
• Serve as the primary point of contact between patients, surgeons, and operating facilities
• Track surgical authorizations and collaborate with the authorization team to ensure compliance
• Maintain accurate patient and surgical documentation within the electronic health record (EHR)
• Resolve scheduling conflicts or delays and escalate issues as needed
• Perform additional projects and duties as assigned by management

Required Skills / Abilities:

• Strong and extensive understanding of medical office best practices, orthopaedic anatomy, surgical terminology and high-volume surgical scheduling
• Excellent professional communication; adept at handling stressed patients with empathy and composure
• High-precision data entry to prevent surgical scheduling delays/denials
• Exceptionally organized, adaptable, and capable of managing heavy patient volume

Experience / Qualifications:

• At least 2-3 years of previous experience is required (orthopaedics preferred)
• Familiarity with medical billing and coding practices is highly desirable
• Proficiency in using Microsoft Office Suite and phone systems is essential
• Experience with health information, worker's comp, motor vehicles, and customer service will be beneficial

Compensation & Benefits:

OrthoNJ, LLC is required by New Jersey law to disclose the compensation range for this position. The hiring range for this role is $21.50-$27.00 per hour. Compensation is determined based on several factors, including but not limited to the candidate’s qualifications, relevant experience, and geographic location. Certain roles may also be eligible for additional compensation, such as bonuses or incentive pay, as well as benefits. Eligible full-time employees are offered a comprehensive benefits package, which may include paid time off, medical, dental, vision, and a retirement plan.

EEO Disclosure:

POA is an equal opportunity employer.

POA, as a member organization of OrthoNJ, is strongly committed to creating and preserving equal opportunity for all employees and applicants. We make all employment decisions - including recruitment, hiring, compensation, training, promotion, transfer, discipline, dismissal from employment, and other personnel matters - without regard to actual or perceived race, color, ancestry, religion, sex, national origin, age, disability, protected veteran status, marital status, sexual orientation, genetic information, citizenship, gender identity and expression, parental status, or other legally protected characteristics or conduct.