Surgery Buyer

Surgery Partners, Inc; Altoona (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive health, dental, and view

Health Savings Account with employer

Company paid life insurance

Free scrubs with laundry service

PTO

401(k) with 4% company match

Tuition reimbursement

Wellness reimbursement

Job summary

Surgery Partners, Inc. is seeking a Surgery Buyer to coordinate purchasing, replenishment, and inventory management of surgical supplies, instruments, and implants for operating rooms and procedural areas.

You will support case readiness, ensure cost-effective procurement, and maintain accurate records while collaborating with clinical teams and vendors. The role requires strong knowledge of HIPAA, inventory systems, and group purchasing contracts, with 40 hours/week, Monday–Friday, 6:30 am–3:00

Qualifications

• Eligible to work in the U.S.
• High school diploma or GED required.
• Previous experience in hospital/healthcare supply chain or as a surgical technologist preferred.
• Pallet jack certification within 1 month of hire.
• Experience with healthcare purchasing and ERP or inventory systems preferred.
• Cell phone for secure messaging system required.

Responsibilities

• Source, order, and replenish surgical supplies, instruments, and implants based on case schedules, physician preferences, and usage patterns.
• Ensure timely delivery for scheduled and emergent procedures.
• Coordinate with vendors on availability, quotes, backorders, substitutes, and communicate shortages and case impacts.
• Use group purchasing contracts and approved approvals for new products.
• Monitor inventory and maintain PAR levels; rotate stock and reduce obsolescence.
• Maintain records in procurement and inventory systems.
• Work with OR schedulers to confirm equipment availability for procedures.
• Resolve supply issues affecting schedules or patient care.
• Maintain and reconcile purchase orders, receipts, invoices, returns, credits.
• Coordinate with physicians and vendors on materials per vendor policies.
• Ensure items meet regulatory, infection control, and quality standards.
• Comply with HIPAA and Joint Commission protocols.
• Use secure messaging platform per protocols.
• Process and reconcile various inventory transactions and discrepancies.

Skills

Quality assurance

HIPAA knowledge

English communication

Surgical implant documentation

Inventory control

Analytical skills

Multidisciplinary teamwork

Staying updated on trends

Education

High school diploma or GED

Tools

ERP systems

Inventory management systems

Pallet jack certification

Job description

Accessibility Note Surgery Partners is committed to complying with all applicable provisions of the Americans with Disabilities Act, as amended (“ADA”), and applicable state and local laws. It is the Company’s policy not to discriminate against any qualified people or applicant with regard to any terms or conditions of employment on the basis of such individual’s disability. Consistent with this policy of non-discrimination, the Company will provide reasonable accommodations to an individual with a disability, as defined in the ADA or applicable law, who has made the Company aware of his/her disability, unless doing so would cause an undue hardship to the Company. If you are an applicant and need a reasonable accommodation when applying for job opportunities within the Company or request a reasonable accommodation to utilize the Company’s online employment application, please contact [e-mail]

Application Deadline: 11/19/2026

Job Summary

The Surgery Buyer coordinates purchasing, replenishment, and inventory management of surgical supplies, instruments, and implants for operating room and procedural areas. This position supports surgical case readiness, cost-effective procurement, accurate inventory and utilization documentation, and timely resolution of supply issues. The Surgery Buyer collaborates with clinical teams, vendors, Supply Chain, and other departments while following organizational purchasing, quality, and regulatory requirements.

Hours

• 1.0 FTE - 40 hours per week
• Monday - Friday
• 6:30 am - 3:00 pm

Essential Job Functions

• Source, order, and replenish surgical supplies, instruments, and implants based on case schedules, physician preferences, and usage patterns
• Ensure timely delivery of all items required for scheduled and emergent surgical procedures
• Coordinate with vendors to confirm availability, obtain quotes, manage backorders, identify approved substitutes, and promptly communicate shortages, expected resolution dates, and potential case impacts to affected teams
• Use approved group purchasing contracts and organizational agreements; follow established approval processes for new products, substitutions, and product conversions
• Monitor surgical inventory and consignment stock, maintain appropriate PAR levels based on utilization and lead times, rotate stock, and reduce excess, obsolete, and expiring products
• Maintain accurate item, inventory, and purchasing records in the organization’s approved procurement and inventory management systems
• Work closely with OR schedulers and surgical staff to confirm equipment and item availability for upcoming procedures
• Proactively resolve supply issues that could impact surgery schedules or patient care
• Maintain and reconcile purchase orders, receipts, invoices, returns, credits, and related records; investigate pricing, quantity, and receiving discrepancies in accordance with organizational procedures
• Maintain accurate surgical supply and implant utilization documentation and reconcile applicable records to support timely patient charging, billing, and reimbursement; coordinate discrepancy resolution with clinical and Revenue Cycle teams within assigned responsibilities
• Coordinate with physicians, surgical staff, and approved vendor representatives regarding case-specific materials, implants, and instrument needs in accordance with vendor access policies
• Ensure purchased items meet all regulatory, infection control, and quality standards
• Comply with HIPAA, The Joint Commission, and internal protocols related to surgical inventory
• Use the organization’s secure messaging platform in accordance with departmental protocols, including timely receipt and responses to communications
• Coordinate receiving, verification, stocking, and distribution of surgical supplies and implants in assigned areas, ensuring accurate inventory transactions and timely delivery
• Process and reconcile bill-only purchase orders and applicable implant transactions, validating usage documentation, pricing, and contractual compliance and resolving discrepancies with appropriate stakeholders
• Monitor and reconcile consignment inventory, including replenishment, ownership status, and accurate recording of usage and returns
• Required participation in physical inventory counts, independent recounts, variance investigations, and follow-up corrective actions
• Coordinate approved product conversions and inventory transitions with clinical staff and Supply Chain leader
• Participate in implementation, training, and ongoing improvement of procurement, inventory, and patient charging systems and associated workflows
• Perform other duties as assigned

Knowledge, Skills & Abilities

• Quality assurance and accreditation standards
• Understanding of HIPAA regulations, patient confidentiality laws and patient rights
• Effective English communication in verbal and written format
• Knowledge of surgical implant documentation, bill-only transactions, consignment inventory, and purchasing reconciliation
• Quality work including attention to detail and accuracy
• Advanced computer proficiency
• General receiving and inventory process knowledge
• Carry out customer service standards
• Prioritize tasks effectively through managing workload based on urgency and importance
• Capacity to work independently and as part of a multidisciplinary team
• Continuously learn and improve through staying up to date on job specific trends, policies and new technologies
• Successfully demonstrate organization-wide performance review competencies

Qualifications

• Demonstrates eligibility for employment in the U.S.
• High school diploma or G.E.D. equivalent required
• Previous experience in supply chain in a hospital or healthcare environment or as a surgical technologist required
• Pallet jack certification within one (1) month of hire
• Previous inventory purchasing experience preferred
• Experience with healthcare purchasing, ERP or inventory systems, and surgical implant or consignment processes preferred
• Must possess a cell phone that interfaces with the organization’s secure messaging system

Benefits

• Comprehensive health, dental, and vision insurance
• Health Savings Account with an employer contribution
• Company paid life insurance
• Free scrubs with laundry service
• PTO
• 401(k) retirement plan with 4% company match
• Tuition reimbursement
• Wellness reimbursement

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization. Surgery Partners conducts pre-employment screenings including but not limited to criminal background checks and drug testing.