SUPPORT SERVICES SUPERVISOR.

DFAS; Whitehall (OH); On-site; USD 85,000 - 110,000; Full time

Job summary

DFAS in the United States is seeking a Site Administrator/Manager responsible for directing a multi-functional staff delivering basic administrative services across facilities, records, mail, and supplies. The role includes property accountability, security program oversight, and budget analysis to ensure compliant, efficient operations at the site level.

The position requires handling policy interpretation and providing guidance as a SME, with experience advising senior management on support

Qualifications

• One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-12) within the federal service.
• Specialized experience includes supervising or coordinating administrative support services such as facilities management, property accountability, security, or budget tracking.
• You may qualify for consideration if meeting specialized experience and other requirements within 30 calendar days after the closing date of the announcement.

Responsibilities

• Plans, directs, and supervises a multi-functional staff providing general administrative services.
• Serves as Site Property Manager, overseeing property operations and accountability.
• Directs site security programs and oversees security requirements.
• Manages budget formulation and execution with detailed funding analyses.
• Interprets agency policies and prepares management briefings to improve efficiency.

Skills

Administrative oversight

Budget tracking

Security oversight

Job description

Duties

• Plans, directs, and supervises a multi-functional staff providing general administrative services, including facilities, records management, mail services, and supply management, to ensure efficient site-level operations.
• Serves as the Site Property Manager, overseeing property operations and providing technical advice and accountability for property, plant, and equipment to safeguard administrative assets.
• Directs site security programs, providing oversight for the development, implementation, and maintenance of information, personnel, physical security, and Anti-Terrorism/Force Protection requirements.
• Manages budget formulation and execution, preparing detailed annual funding analyses and estimates, tracking site expenditures, and ensuring all obligations comply with federal laws and regulations.
• Interprets agency policies to develop local administrative procedures, provides technical guidance as a subject matter expert, and prepares management briefings to improve organizational efficiency.

Requirements

Conditions of Employment

• Must be a U.S Citizen.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Registered for Selective Service (males born after 12-31-1959).
• Suitable for Federal employment.
• Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.
• New employees to the Defense Finance and Accounting Service will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities.

Qualifications

One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-12) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized experience is defined as: Supervising, coordinating, or performing administrative support services (such as facilities management, property accountability, physical/personnel security, or budget tracking) OR interpreting federal regulations or policies to develop local operational procedures, resolve project-level administrative issues, and advise senior management on support service requirements.

You may qualify for consideration if meeting specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement.

Education

Education is not substitutable for specialized experience at this grade level.

Additional Information

• Moving expenses may be paid.
• The Tax Cuts and Jobs Act of 2017 makes certain reimbursements/payments taxable. For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible.
• For positions where relocation is paid (see Location block of vacancy announcement).
• Telework availability is limited and will only be provided on a rare case-by-case basis during situations where Agency Leadership has determined that telework serves a compelling DoD need.
• We may use this announcement to make a temporary promotion. For some positions, the temporary promotion may be made permanent without further competition.
• Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment.
• A one year supervisory or managerial probationary period may be required.
• We may use this announcement to fill additional vacancies within 120 days of the closing date.
• This position is exempt from the Fair Labor Standards Act.
• Travel requirement is seldom.
• This position is not covered by a bargaining unit.
• Pay for first time hires to the Federal Government will typically be set at step 1 salary range for their respective grade level.
• Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300,
• The Security Designation will vary and dependent upon position and may require a secret clearance or higher. Employment in this position requires a background investigation which may delay starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed/undisclosed background issues, the employment offer may be withdrawn. Individuals selected are required to obtain/maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment. Failure to maintain eligibility to occupy a sensitive position may result in termination. For more information see the security section of Understanding Vacancy Announcements.
• Criminal History Inquiries- For some positions, criminal history inquiries may not take place before you receive a conditional job offer.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.