Support Services Specialist

The City of Saginaw; Saginaw (MI); On-site; USD 52,000 - 68,000; Full time

Job summary

City of Saginaw is seeking a Payroll Administrator to manage payroll for sworn Police Division personnel, ensuring compliance with contracts and regulations. You will review timesheets, run reports, and handle inquiries with accuracy.

The role requires an Associate degree and 3+ years in payroll/finance, with strong Excel and payroll software skills. This is an on-site city role with standard civil service expectations and performance testing.

Qualifications

• Associate degree required; related fields accepted.
• Three years payroll/finance experience with reporting.
• Experience with multiple pay rates and overtime calculations.
• Experience maintaining computerized records and analytical reporting.

Responsibilities

• Gathers and analyzes payroll, budget, and staffing data.
• Maintains and retrieves records and databases.
• Uses departmental software and MS Office to prepare reports.
• Monitors PTO records and related databases.
• Prepares staffing reports and documentation.
• Collects information for projects and prepares reports.
• Prepares reports on expenditures, overtime, and salaries.
• Provides administrative assistance to management.
• Performs other duties as assigned.

Skills

Payroll analysis

Data interpretation

Confidentiality

Communication

Time management

Software adaptability

Education

Associate degree in Accounting/Business/Finance

Tools

Excel

Payroll software

Job description

*Open to SEIU Salaried Members and the Public*

SEIU Salaried Members must apply within the first 7 days of this posting to be considered as an in-house candidate. Any applications received after the first 7 days will be considered with applications from the public.

Applications will be screened. Those qualified will be invited to participate in performance testing and an oral interview. Applicants must successfully pass each of the selection processes by a score of 70% or better to proceed in the process.

This posting is subject to close after 14 days

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Maintains multiple law enforcement databases to provide research, data compilation, and analysis on a wide range of topics. Offers payroll services to the Police Department in compliance with City, State, and Federal laws and guidelines, as well as union contract provisions. Also performs standard administrative functions and assists with special projects as required.

Administers and processes payroll for full-time, sworn Police Division personnel across two unions, ensuring adherence to collective bargaining agreements, pay rates, and overtime provisions. Reviews timesheets, audits payroll records, prepares reports, calculates final compensation, and addresses employee payroll inquiries.

1. Gathers and analyzes payroll, budget, and staffing data to support personnel management, operational planning, and efficient use of departmental resources.
2. Maintains, updates, and retrieves records and databases, including use of force reports, internal affairs records, employee inquiries, and other departmental inquiries.
3. Utilizes departmental software, electronic records systems, and Microsoft Office applications to manage data, prepare reports, and support daily operations. Adapts to new technologies and software applications.
4. Monitors and maintains employee paid time off (PTO) records and related databases to ensure accurate tracking, reporting, and recordkeeping.
5. Prepares staffing reports and supporting documentation to assist management in evaluating personnel utilization, operational efficiency, and departmental staffing needs.
6. Collects and analyzes information and prepares reports, summaries, and supporting documentation for projects assigned by the Support Services Administrator, Internal Affairs Lieutenant, or authorized Command Staff.
7. Prepares reports on departmental expenditures, overtime costs, salaries, projected wage increases, and personnel expenses to support budget development, forecasting, and financial monitoring.
8. Provides administrative assistance to the Support Services Administrator and Command Staff, including preparing correspondence, compiling information, maintaining records, and coordinating assigned administrative activities.
9. Performs other duties as assigned

Minimum Qualifications

Education and Experience

• Associate degree in Accounting, Business Administration, Finance, Human Resources, Public Administration, or a closely related field required.
• An equivalent of 4 years work experience in finance or payroll setting may be considered for Associates Degree requirement.
• Three years of progressively responsible experience in payroll administration, accounting, financial reporting, or administrative operations, including experience maintaining computerized records and preparing analytical reports.
• Experience processing payroll involving multiple pay rates, overtime calculations, payroll codes, and employee benefit deductions.

Licenses and Certifications

• Must possess and maintain a valid State of Michigan Driver’s license.

Ability to

• Interpret and accurately apply collective bargaining agreements, departmental policies, payroll procedures, and applicable employment regulations.
• Collect, organize, analyze, and interpret payroll, financial, staffing, and operational information; prepare accurate, understandable reports.
• Identify discrepancies, solve problems, exercise sound judgment, prioritize competing tasks, and meet strict deadlines with limited supervision.
• Maintain the confidentiality of sensitive personnel, payroll, and law enforcement information.
• Communicate effectively and maintain professional working relationships with employees, supervisors, Command Staff, and other City departments.
• Learn and adapt to new software, technologies, and administrative procedures.

Knowledge of

• Payroll processing procedures, timekeeping, compensation calculations, and related recordkeeping requirements.
• General principles of accounting, financial reporting, budgeting, and data analysis.
• Confidentiality and appropriate handling of sensitive personnel and departmental records.

Skill in

• Using Microsoft Office applications, particularly Excel, and computerized payroll and database systems.
• Performing mathematical calculations, reviewing payroll for accuracy, and preparing financial and operational analyses.
• Organizing records, preparing clear written reports, and responding professionally to inquiries.