Support Services Representative

Kaiser Permanente; Oakland (CA); On-site; USD 54,000 - 56,000; Full time

Job summary

Kaiser Permanente in Oakland seeks a Support Services Representative to ensure qualified staff for inpatient units, acting as liaison between nursing staff and administration. This role interprets CBAs covering staffing, scheduling, and pay practices to optimize coverage and cost.

You will maintain the 28-day master schedule, work with payroll to ensure correct pay, and use GRASP for workload data. Strong communication, analytical, and Excel skills are essential; high school diploma required

Qualifications

• Typing speed and PC skills assessed.
• Strong analytical and interpersonal communication required.
• Detail oriented with documentation of staffing decisions.

Responsibilities

• Ensure sufficient, qualified staff daily per GRASP system.
• Interpret CBAs to minimize overtime and manage payroll.
• Maintain 28-day master schedule; coordinate with payroll and registries.

Skills

Typing 40 wpm

PC skills

Analytical skills

Interpersonal skills

Problem solving

Education

High school diploma

Some college preferred

Tools

Word

Excel

GRASP

Job description

The Support Services Representative is a member of the nursing team and contributes directly to patient care by ensuring that the necessary level of staff are provided for the inpatient units. The Support Services rep. serves as a liaison between the nursing staff and the nursing administration team members and is responsible for the correct interpretation of the provisions of the collective bargaining agreements covering staffing, scheduling, and pay practices.

• Ensures sufficient, appropriately qualified staff on a daily basis in accordance with the KP nursing workload management system, currently known as GRASP; generates daily reports describing variances between GRASP requirements and actually staffing needs; Works with Registry vendors to ensure compliance with The Joint Commission regulatory requirements for outside registry personnel; interprets collective bargaining agreements (CBA) to: minimize the cost of overtime and/or other premium payments; ensure seniority in vacation selection or other time off; creates ranking systems for regular staff in accordance with seniority provisions of contracts and availability forms filed by employees; documents discussions with staff and management to ensure that contract provisions are followed; may be required to testify at arbitration's or other legal proceedings regarding such documentation. in accordance with individual facilities guidelines, negotiates with staff to cover vacant shifts; generates and maintains computerized master schedule on a 28-day bases covering all nursing shifts throughout the hospital; addresses all urgent staffing/payroll situations; work with and/or provides necessary information to payroll to ensure employees are paid in accordance with CBAs or other KP policies and guidelines. interpret coded timecard module that arise and process timecards for payment on a bi-weekly basis.

Basic Qualifications

• Testing: Typing 40wpm. Testing: PC skills test (able to pass PC skills assessment). Excellent analytical abilities of both the written word, metrics, charts or other documents generated by the GRASP system; computerized staffing system. Excellent interpersonal communications skills which enable individual to work with a variety of personalities and negotiate the necessary coverage for the hospital; Strong problem solving skills allowing individual to develop creative alternatives to staffing/payroll issues; Detail oriented to ensure that discussions with staff and decisions regarding selection of staff are documented in case of disputes; Must be decisive with the ability to work independently and make decisions regarding staffing/payroll requests or challenges; Excellent knowledge of computer programs such as Word and Excel with the ability to quickly understand and utilize the nursing workload data base; Knowledge of health-care environment preferred; High school diploma required some college preferred. Must be flexible to meet the needs of the department.

Education

• High school diploma required some college preferred.

Primary Location: California,Oakland,Oakland Specialty Medical Office Bldg.

Scheduled Weekly Hours: 1

Shift: Day

Workdays: Mon, Tue, Wed, Thu, Fri

Working Hours Start: 06:00 AM

Working Hours End: 07:00 PM

Job Schedule: Call-in/On-Call

Job Type: Standard

Worker Location: Onsite

Employee Status: Regular

Employee Group/Union Affiliation: A04|OPEIU|Local 29

Job Level: Individual Contributor

Department: Oakland Hospital - Radiology-Clerical - 0206

Pay Range: $39.34 - $41.38 / hour

Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data, internal alignment, and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.

Travel: No

Work Setting: Onsite

Worker location must align with Kaiser Permanente's Authorized States policy.

Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.