Support Assistant IV

denverhealth; Denver (CO); On-site; USD 42,000 - 62,000; Full time

Job summary

Denver Health is seeking a Mission-Driven Support Assistant IV to join our team. This role provides administrative and secretarial support for organizational leaders, manages calendars, coordinates travel, prepares presentations, and maintains files to ensure efficient operations.

The successful candidate will have 4-6 years of related experience, strong communication, data entry skills, and the ability to work independently.

Qualifications

• Excellent verbal and written communication skills required.
• Ability to work independently and manage multiple priorities.
• Proficiency with data entry and basic spreadsheet/database use.
• Experience coordinating meetings, travel, and minutes preferred.

Responsibilities

• Provides full secretarial and administrative support for the assigned organizational leader(s).
• Maintains calendars, schedules, interviews, and meetings; coordinates travel and conferences.
• Prepares presentations and maintains departmental files; assists in record keeping.
• Attends meetings and takes minutes, producing draft and final versions.
• Ensures confidential handling of information and supports department operations.

Skills

Verbal communication

Written communication

Interpersonal skills

Data entry

Scheduling

Meeting minutes

Education

High School Diploma

Associate degree preferred

Tools

PowerPoint

Excel

Word processing

Job description

Mission-Driven Support Assistant IV

We are recruiting for a mission-driven Support Assistant IV to join our team! We're with you for life's journey. At Denver Health, purpose isn't just something we believe in-it's something we live every day, for life's journey.

Our Values

Respect | Belonging | Accountability | Transparency

Department

Denver CARES - Detox

Job Summary

Under minimal supervision, provides secretarial and administrative support for the assigned organizational leader(s). Maintains calendars, schedules, interviews, telephone conferences, meetings, and appointments upon request. Makes travel and conference assignments. Performs clerical duties such as word processing, entering data for reports, preparing PowerPoint presentations, maintaining departmental files, and other similar duties. Attends committee/divisional meetings, takes minutes and produces minutes in draft and final form. Assists in record keeping and general operations of the office. Completes other activities as requested in order to support smooth and efficient department operations.

Essential Functions

• Provides full scope of customer service for the BHS Counselor Addictions Certification program.
• Enrolling, answering questions and assisting with information on the counselor certification process to students, staff, and the public in person, through email and phone.
• Provide clerical support to trainers. Ensuring course materials and class link are sent out in a timely manner for online courses. Ensures classroom is properly set up for in-person courses, including Wi-Fi access, course materials, refreshments, equipment, other supplies as needed.
• Maintains student enrollment database for CAC training program and generates class certificates.
• Maintains statistical reports for counselor certification program and/or administrative management.
• May provide secretarial support to administrative management, including Denver CARES leadership and other CARES meetings to include taking meeting minutes, reserving room, notifying attendees, maintaining files, making travel arrangements, and initiating travel expense reimbursements, keeping calendar, making appointments,and scheduling meetings, and processing payment requests for payment of services.
• Maintains supply inventory and ordering of supplies for TRT program. May be required to maintain and/or establish inventory par levels and put supplies away. Knowledge of appropriate accounting unit and accounting code numbers is required for accurate budgetary placement.
• Prepares cash deposit for all monies collected for class enrollment and submits cash deposits to DHHA Cash Operations department as required per policies and procedures or guidelines. Maintains that monies are secured in a locked drawer throughout the day and that the deposits are placed in the locked safe after completion of deposit.
• Appropriately sends and follows up on invoices using the vendors preferred method of communication.
• Maintains all filling of all correspondence/records of business. Purges files as needed or required. Creates new files for correspondence as needed.
• Ensures confidentially of administrative matters by creating and maintaining a secure and trusting environment by not sharing information learned on the job, except, when necessary, in the performance of the job responsibilities.
• Oversees Denver CARES Newsletter
• Driving on behalf of training department for outreach to community resources to build rapport and sponsor growth within the BHS Training Department. - Valid driver's license, clean MVR required.
• Assist administration support person in maintenance of client donations, including sorting of client clothing donations, stocking closet, and tidying of donation closet, keeps inventory of stock and notifies supervisor of par levels.
• Supports administration support staff for coverage of vacation or illness by answering phone calls, answering pages, submitting work orders, stocking forms, facility office supplies, and client snacks.

Education

• High School Diploma or GED Required
• Associate's degree Preferred

Work Experience

• 4-6 years of related experience, which includes one year of the same type. Required

Knowledge, Skills and Abilities

• Excellent verbal and written communication and interpersonal skills.
• Ability to work independently and be self-directed.
• Ability to prioritize and lead tasks independently to achieve daily work goals without continual direction from supervisor.
• Proficient in data entry into spreadsheets and databases.
• Ability to create charts and graphs.
• Ability to use scheduling systems and coordinate meetings.
• Knowledge of how to reserve conference room space and equipment, notify people by either memo, e-mail or phone, and take minutes as needed.
• Excellent organizational skills.
• Ability to arrange travel.
• Ability to compile, transcribe, distribute minutes of meetings.
• Skilled at coordinating office services such as records management, moves, housekeeping, and maintenance.
• Good troubleshooting and problem-sol