Supply Manager II-61008949

State of South Carolina; Columbia (SC); Hybride; USD 45 000 - 60 000; Plein temps

Avantages offerts par ce poste

Vacation leave

Sick leave

Paid holidays

Parental leave

Health, dental, vision, disability, &

Life insurance

Deferred compensation

State retirement plan (SCRS/State ORP)

Résumé du poste

The South Carolina Department of Public Health is seeking a Procurement and Mailroom Supervisor to oversee purchase of supplies, inventory control, and courier coordination for the Public Health Laboratories and Environmental Services Laboratories in the Hayne Building. The role ensures compliance with purchasing policies and contract terms.

Responsibilities include supervising staff, coordinating receiving, storage, distribution, and occasional travel for emergencies, as well as supporting

Qualifications

• Supervises and coordinates procurement, mailroom, and supply room activities.
• Oversees inventory control and contract compliance for PHL/EA Laboratories.
• Ensures proper use of online systems for vendors, shipments, and orders.
• Plans and directs receiving, storing, and distribution of laboratory supplies.
• Able to train and supervise staff; strong numeric and communication skills.

Responsabilités

• Directs mailroom operations for PHL/EA laboratories and coordinates courier services.
• Oversees planning, organizing, and supervising purchases of supplies, chemicals, and gases.
• Manages inventory audits and ensures timely delivery and storage of items.
• Supervises staff, conducts performance appraisals, and recommends promotions/salary adjustments.
• Performs duties during emergencies and may require travel outside normal hours.

Connaissances

Supervisory experience

Inventory control

Procurement

Contract compliance

Staff training

Communication

Lifting and physical ability

Driver's license

Formation

High school diploma

Bachelor's degree substitution

Description du poste

Careers at DPH:

Work that makes a difference!

Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity

Under general supervision, direct coordinates and manages the procurement, mailroom and supply room activities for the DPH Public Health Laboratories and Department of Environmental Services (DES) Laboratories located at the Hayne Building as well as other agency laboratory functions statewide. Superintends and oversees all mail ronn functions for the Public Health Laboratories and Environmental Affairs Laboratories housed within the Hayne Building.

Plans, organize, direct, coordinate and supervise the purchase of all supplies, chemicals and compressed gases kept on inventory for the Public Health Laboratory (PHL) and Environmental Affairs (EA) Laboratories. Ensures that purchase and supply regulations and procedures are properly implemented. Employs an on-line computer system with contract and non-contract vendors, shippers, and other couriers to guarantee quantities, condition and availability when needed. Oversee various state contracts specifically related to the operation of PHL and EA Laboratories. Monitors contracts for compliance, condition of purchase, delivery terms and other conditions of purchase, delivery terms and other conditions of contract or supply. Manages the receiving, storing, and distributing of office supplies for the Laboratory which includes traveling to local vendors to pick-up items and constant tracking, record keeping and inventorying of orders.

Directs the receiving, distribution, storage and inventory control of all materials. Manages and controls these items to always ensure a continuous and adequate supply of needed resources to all end users at all times. Performs periodic inventory audits of all items in stock as required by the agency.

Superintend and ensure the pick-up, retrieval, delivery, storage and pre-sorting of laboratory specimens and environmental samples for the Public Health Laboratory and the Environmental Affairs laboratories in the Hayne building. In doing so, must work with the State Courier Services, various doctor's offices, private laboratories, the Center for Disease Control (CDC), District Health Departments, Environmental Laboratories statewide.

Organizes and manages the mailroom operation, which includes the receipt and distribution of mail and parcels for the PHL and the EA laboratories. Supports office of PHP with distribution of supplies as related to the laboratories. Coordinates and ensures the proper mailing and distribution of laboratory supplies and test results to county health departments, environmental laboratories and private clients statewide.

Supervises and assigns duties to staff. Actively engages in internal quality control and the development personnel. Perform performance appraisals, make recommendations for promotions and salary increases. Oversee the necessary necropsy services for rabies testing. Responsible for packaging, storage, and delivery of laboratory documents to state archives and the Human Immunodeficiency Virus (HIV) Test Kits for the Sexually Transmitted Disease (STD) / HIV Division.

Performs other related duties and specials projects as assigned related to the position, including required travel if requested and respond as directed during emergencies which may occur outside normal work hours, and travel if requested.

State Minimum Requirements:

A high school diploma and work experience directly related to the area of employment to include supervisory work experience. A bachelor's degree may be substituted for work experience.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Additional Requirements:

Knowledge of supply practices and procedures. Knowledge of inventory control practices and procedures. Knowledge of accounting and bookkeeping procedures applicable to property and inventory. Ability to train and supervise others. Ability to assess and assign tasks. Ability to communicate effectively to enhance customer service. Ability to work with numbers. Must have the ability to lift 50-60 pounds to a height of four feet and the dexterity to use step stools and ladders. Must have a valid South Carolina Driver’s License. May be required to work on nights and weekends in the event of a public health emergency.

Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the SCDPH Chief Human Resources Officer, or their delegate.

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

EEO:

The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

REASONABLE ACCOMMODATION:

Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

STATE DISASTER PLAN:

In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

DRIVING RECORD

If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant, being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

The South Carolina Department of Public Health offers an exceptional benefits package for Full Time Employees (FTE) positions that includes:

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all Full Time Employees (FTE); please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK:

The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.