Supply Control Coordinator

Metropolitan Washington Airports Authority; Virginia; On-site; USD 39,000 - 51,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Pension and retirement plans

Well-being resources

Ongoing training and development

Job summary

Metropolitan Washington Airports Authority is seeking a Supply Control Coordinator to manage inventory, ordering, and parts for airport maintenance at Reagan National (DCA) or Dulles (IAD). You will coordinate asset management, procurement, and supplier relationships to ensure timely availability of parts for utilities and operations equipment.

The role requires four years of related experience, strong knowledge of inventory systems, and the ability to forecast needs and procure resources

Qualifications

• Four years of progressively responsible experience coordinating efficient use of materials and equipment.
• Ability to forecast equipment and material needs and procure resources.
• Knowledge of procurement methods to enable compliant, expeditious purchasing.
• Familiarity with coordinating utility and warehousing functions and basic plumbing/electrical supplies.

Responsibilities

• Manage daily inventory, ordering, maintenance, and control of parts, materials, and supplies.
• Research replacements and substitutions to meet OEM specs and design requirements.
• Execute purchases using P-Card in accordance with procurement guidelines.
• Log and track BOMs, reconcile P-Card transactions, and coordinate with planners and mechanics.
• Assist in policy development for inventory control and supplier relationships.
• Provide timely responses to customer requests and support 24/7 maintenance needs.

Skills

Inventory control

Forecasting needs

Procurement

Data analysis

Communication

Time management

Safety awareness

Education

High school diploma or GED

Tools

Workday

Inventory management system

Job description

Compensation Grade: T16 Salary Range: $28.58-$37.15 Opening Date: November 13, 2026 Closing Date: November 28, 2026 Please Note: All job announcements close at 11:59 p.m. of the day before the posted closing date.

As a Supply Control Coordinator, you will ensure the efficient and timely ordering, inventory management, and issue of parts, materials, and supplies for use at Washington Dulles International Airport.

Supply Control Coordinator Serves in the Equipment Maintenance Division in the Airport Maintenance Department at Ronald Reagan National Airport (DCA) or in the Airport Logistics Asset Management Division in the Airport Administration Department at Washington Dulles International Airport (IAD).

Serves as the point of contact for coordinating, ordering, issuing, and maintaining parts, materials, and supplies to support maintenance and repair of Utilities and Operations Maintenance equipment owned by the Airports Authority.

Coordinates with other employees as needed to ensure the purchase of correct items in the needed quantity. Performs related functions.

GENERAL RESPONSIBILITIES

Responsible for daily inventory, ordering, maintenance, and control functions for all Division parts, materials, and supplies. Uses technical expertise, knowledge of industries, and reverse engineering to research technical manuals, manufacturer support, and distributors for replacement parts of obsolete and modified industrial systems including (For Airport Logistics Asset Management Division: Air-conditioning, Boilers, Chillers, Cooling Towers, Terminal Boxes, Fire Suppression, Sanitary, Storm, Pumps, natural gas and industrial control system; For Equipment Maintenance Division positions: mobile equipment as contained above to include aircraft pre-conditioned air systems, aircraft ground power units, and horizontal and vertical drive systems) to meet original (OEM) technical specification and design requirements. Purchases material using a Purchase Card (P-Card) in accordance with the P-Card Program. Assists COTRs by placing recurring high-volume orders on automotive and related commodities contracts as required to replenish inventory in the assigned storeroom or warehouse. Maintain stock levels in support of ongoing 24x7x365 maintenance operations. Purchases, receives, manages, organizes, stocks, and issues parts, materials, and supplies; coordinates the use of such materials and supplies with management, supervisors, planners, and mechanics/technicians as required. Logs all parts and materials into the appropriate database, performing quarterly cycle inventories and maintaining inventory records. Investigates the cause of critical material shortages and delays in schedules and improve processes to eliminate reoccurrence. Locates suppliers and sources of parts obtains pricing and availability of items by contacting sources and collecting comparative information in compliance with the Airport Authority’s procurement guidelines. Research potential sources for substitution or fabrication of parts and replacement parts for obsolete and modified industrial systems, ensuring compliance with OEM technical specifications. Makes effective purchases, identifies and avoids potential problems, and develops and executes appropriate remediation in the event of inadequate supplies or equipment. Assists in recommending policies and procedures for inventory control as required by changing needs and conditions. Provides immediate attention to customer requests. Maintains efficient flow of completed bills of material (BOM). Assists Planners/Schedulers in analyzing and planning BOMs. Reviews and analyzes BOMs to identify needed parts materials, quantities, and dates required based on the complexity of the job. Conducts weekly reconciliation of P-Card transactions in Workday, in accordance with the Finance Department policies and procedures. Performs supply functions necessary to support requisition and tracking; maintains associated files and records. Performs follow-up queries with procurement staff to ensure timely delivery of materials. Can be assigned as a Contracting Officer’s Technical Representative on small service or materials contracts. Performs other duties as assigned.

QUALIFICATIONS

Four years of progressively responsible experience in coordinating the efficient use of materials and equipment to complete maintenance and repair of equipment. Skill in inventory control and use of an inventory system to document the receipt, storage, and issuance of items; record backlogged items; update vendor information, and generate inventory reports. Ability to forecast equipment and material needs and to procure needed resources. Knowledge of solicitation or purchasing methods, such as would be acquired through extended training or experience, to make competitive or sole source small purchases that involve collecting data to determine price reasonableness and applying the expertise of Authority procurement processes to enable the use of the most compliant and expeditious manner of receiving goods or services. Knowledge of procurement logistics and ability to help procure and ensure just-in-time inventory control of equipment and material. Knowledge of and ability to coordinate between utility functions and supply and warehousing functions (this includes basic knowledge of plumbing and electrical supplies). Basic knowledge of utility items/parts and the ability to coordinate between utility functions and supply and warehousing functions. Ability to work safely and knowledge of the safety rules, regulations, and procedures needed to do so. Ability to perform basic analyses of data and information. Ability to speak and write effectively. Skill in using a computer, computerized work order, and time and attendance systems.

PREFERRED QUALIFICATIONS

Knowledge of Equipment Maintenance platforms, including but not limited to light, medium, and heavy mobile equipment, propulsion, auxiliary engine systems, hydraulic drive, heating and air conditioning systems, basic electrical systems, and passenger boarding bridges. Knowledge of facility utility systems, including but not limited to high-temperature hot water, natural gas, domestic water, sanitary sewer, and plumbing systems. Experience using a computerized warehouse inventory system.

EDUCATION

A high school diploma or a Certificate of General Educational Development (GED).

CERTIFICATIONS AND LICENSES REQUIRED

A state driver’s license in good standing.

NECESSARY SPECIAL FACTORS

Operates vehicle landside and airside (requires AOA permit). Work requires moderate to heavy physical exertion (lifting objects up to 50 pounds). May bend, stoop, crouch, and work in a cramped position. Is subject to hold-over and recall on a 24-hour basis for essential services and emergencies such as snow removal. May be subject to adverse weather conditions and dust/grease/dirt.

WHAT WE OFFER

A career with the Airports Authority comes with more than just a paycheck it offers a comprehensive benefits package designed to support you and your family’s health, financial security, and professional growth.

• medical, dental, and vision coverage
• well-being resources
• health savings and flexible spending accounts
• pension and retirement plans
• ongoing training and development opportunities

Discover more about our benefits package here.

A background security investigation will be required for all new hires.

Metropolitan Washington Airports Authority is an Equal Opportunity Employer.

Follow us on Twitter @MWAAcareers.

Have you ever wondered who runs Reagan National Airport? Or Dulles International Airport? Or the Dulles Toll Road? We do! We’re the Metropolitan Washington Airports Authority and we’re looking for talented, enthusiastic people to help us continue our tradition of outstanding service to travelers in the Washington Metropolitan area.

We offer an array of benefits programs, including vacation, retirement, and health benefits. Whether you are traveling the world or plotting your career path, your journey begins with us.

Our Core Values are: MUTUAL RESPECT…INTEGRITY…PRIDE… COLLABORATION