Supply Chain Specialist OR ASC

Virginia Commonwealth University Health; United States; On-site; USD 25,000 - 39,000; Full time

Job summary

Virginia Commonwealth University Health seeks a Supply Chain Specialist for the operating rooms and procedural areas. You will manage inventory, stock par locations, and coordinate with clinical staff to ensure supplies for surgeries.

The role emphasizes barcoding, data entry for orders, and collaboration with procurement and infection-control teams. Mentoring new staff and leading cost-saving initiatives are common responsibilities.

Qualifications

• 3+ years of experience in healthcare supply chain.
• Experience in a procedural environment (OR).
• Familiarity with replenishment and inventory processes.
• Proficiency with supply chain software like Workday, SAP, Oracle, JDA.

Responsibilities

• Inventory management: maintain and replenish OR PAR locations.
• Monitor expiration dates and rotate sterile supplies.
• Deliver supplies to ORs and restock par carts; keep areas organized.
• Lead nurses or staff, mentor new hires, and support cost-saving efforts.

Skills

Analytical thinking

Critical thinking

Problem solving

Communication skills

Microsoft Office

Education

High School Diploma or equivalent

Tools

Workday

SAP

Oracle

JDA

Job description

The Supply Chain Specialist OR ASC manages OR/procedural area supplies, including stocking, ordering, inventory control, and distribution. This role involves technical tasks such as using barcoding for scanning, maintenance of PAR locations in the ERP, working with clinical staff, anticipating supply needs for surgeries, and performing data entry necessary for ordering and tracking of open orders. The Specialist level often includes acting as a lead, training new hires, and collaborating on cost‑saving opportunities.

Essential Job Statements

Operational Management: Inventory Management - Maintain and replenish OR supply locations based on PAR levels and usage trends. Monitor expiration dates and ensure sterile supplies are rotated properly. Stocking and Distribution - Deliver supplies to operating rooms, restock par carts, and maintain supply levels in various storage locations. Maintain clean and organized supply areas. Collaboration and Support - Work closely with OR staff to anticipate needs for upcoming procedures ensuring appropriate stock is available, accounting for fluctuations in usage, and act as a resource for the team. Troubleshooting - Work in collaboration with other Supply Chain resources, such as Procurement and Inventory Control, to troubleshoot critical supply constraints. Utilize approved sub database to ensure there are no stock outs. If there is no approved sub, team member will work with Value Analysis and the OR Clinical Team to identify appropriate sub products. Follow infection control and sterile handling protocols. Ensure compliance with hospital policies and regulatory standards. Serve as a lead team member and mentor for new employees.

Miscellaneous Responsibilities

Demonstrates the ability to perform other duties as assigned and/or participates in special projects to support the mission of VCUHS and the Department. Accepts alternate assignments, as required. Patient Population Not applicable to this position.

Employment Qualifications

Required Education: High School Diploma or equivalent. Preferred Education: N/A. Licensure/Certification Required: N/A. Licensure/Certification Preferred: N/A. Minimum Qualifications Years and Type of Required Experience: 3+ years of experience in healthcare supply chain experience. Years and Type of Preferred Experience: 3+ years of experience in healthcare supply chain experience in a procedural environment.

Other Knowledge, Skills and Abilities

Required: Familiarity with replenishment, low unit of measure or point of use inventory process. General understanding of procurement. Logistics, warehousing and distribution. Familiarity with surgical instruments, sterile supplies, and OR protocols. Strong analytical, critical thinking and problem‑solving skills. Excellent communication skills (written and oral), across multiple teams. Previous experience using a personal computer with Microsoft office applications. Proficiency in supply chain software (e.g., Workday, SAP, Oracle, JDA) and other office‑based software. Experience with barcoding and other logistics process and systems.

Preferred: Clinical/Procedural area experience; skills in: Knowledge of Surgical Supplies & Instruments. Case Cart Preparation & Preference Card Use. Sterile Technique Awareness. Coordination with OR Schedulers & Nurses. Emergency Supply Fulfillment (e.g., during trauma or urgent surgeries).

Working Conditions

Periods of high stress and fluctuating workloads may occur. General office environment. Prolonged periods of working alone.

Physical Requirements

Physical Demands: Lifting/ Carrying (0-50 lbs.), Lifting/ Carrying (50-100 lbs.), Push/ Pull (0-50 lbs.), Push/ Pull (50-100 lbs.), Stoop, Kneel, Squat. Work Position: Sitting, Walking, Standing. Additional Physical Requirements/ Hazards Physical Requirements: Manual dexterity (eye/hand coordination), Reach above shoulder, Repetitive arm/hand movements. Hazards: Mental/Sensory—Emotional Mental / Sensory: Strong Recall, Reasoning, Problem Solving, Speak Clearly, Write Legibly, Reading, Logical Thinking, Attention to detail. Emotional: Fast-paced environment, Steady Pace, Able to Handle Multiple Priorities, Frequent and Intense Customer Interactions, Able to Adapt to Frequent Change.

Compensation Range

Compensation Range $18.39 - $28.51. Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

EEO

Days EEO Employer/Disabled/Protected Veteran.

Who We Are

Inventing better care, day by day by discovery. Sound outrageous? It absolutely is. Sound impossible? That’s never stopped us before. Sound like hard work, intense research, collaboration with experts around the world, sheer brainpower meets unrelenting willpower? That’s. Exactly. Right. We’ll do whatever it takes to offer the best in care and empower the best in quality of life. And it’s an approach that works — whether it’s a patient who undergoes a new, life‑saving procedure or a clinical researcher who finds promise in a new cancer treatment, exciting new medicine is happening at VCU Health. We have it all:

• One college and four health sciences schools
• An academic medical center
• A Level I trauma center
• One of only two NCI-designated cancer centers in Virginia
• The region’s only full‑service children’s hospital
• More than 800 physicians in 200 specialties
• With a community health center, dedicated research teams, facilities and valued partners in every field

Our medical teams are top notch. And we’re not too shy to boast of internationally known physicians, some recognized as the best in the country, top‑ranked local specialists and all‑around all-stars at every level. From our very first years to our most recent advancements, we are driven to learn more, dig deeper, teach passionately and never rest in order to be a true leader in discovering what’s possible in health and recovery. We are a comprehensive system of care and a pioneer of health. Read VCU Health Year In Review for more about our accomplishments.