Supply Chain Coordinator

Lifespan; Providence (RI); On-site; USD 29,000 - 48,000; Full time

Job summary

Brown University Health is seeking a data-entry support specialist to assist the Supply Chain Operations team at Rhode Island Hospital in Providence. You will enter data into the computer system and help maintain data integrity while supporting clinical staff and end users.

Responsibilities include processing purchase orders, resolving order discrepancies, and coordinating with departments such as Infection Prevention, Risk Management, and Accounts Payable to ensure timely delivery and accurate

Qualifications

• Associate degree preferred; combination of experience in Supply Chain Distribution/Operations/Receiving, systems applications may substitute for a degree.
• Must have strong computer skills; prior use with Excel is preferred.
• General understanding of Supply Chain Operations.
• Ability to multi task and complete tasks in a timely fashion.
• Strong communication skills; experience with system tools is a plus.

Responsibilities

• Provide support as clinical liaison between clinical teams, end users, distribution, operations and receiving.
• Execute item changes on par forms across the organization and maintain a substitution log.
• Prepare, review, process and place purchase orders as directed by Supply Chain Team.
• Investigate discrepancies with orders to resolve delivery and invoicing issues.
• Monitor open orders and follow up with suppliers to ensure on-time delivery.
• Assist other departments on system-wide supply chain initiatives as needed.
• Interact with All Clinical, Offsite, OR Materials, Receiving and Accounts Payable.
• Work with staff and leadership to ensure available and optimal velocity of items.
• Support problem resolution with accounts payable relating to Supply Chain orders.
• Communicate timely and accurately regarding PO fulfillment, supplier performance, and invoicing issues.

Skills

Data entry

Communication skills

Multi-tasking

Problem solving

Excel

Education

Associate degree

Experience substitute for degree

Tools

Microsoft Office

PeopleSoft

Maximo

GHX

At Par

UPS trackpad

Job description

SUMMARY:

Reports to the Manager, Supply Chain Operations. Responsible for entering data into computer system and assist in other data maintenance/problem resolution tasks. Maintain and ensure the confidentiality and integrity of all data reviewed. Develops and maintains effective working relationships with system users and provides ongoing support to them, while maintaining internal reports against key performance indicators.

Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another.

In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:

• Instill Trust and Value Differences
• Patient and Community Focus and Collaborate

RESPONSIBILITIES:

• Provide support as clinical liaison between the clinical teams, all end users, distribution, operations and receiving.
• Responsible for execution of item changes on par forms across the organization, maintaining a log of all items that are being substituted. Will initiate all communication to end users of item changes.
• Prepare, review, process and place purchase orders as directed by Supply Chain Team.
• Investigate discrepancies with all orders to resolve delivery and invoicing issues.
• Monitor open orders and follow up with suppliers to ensure delivery is on time.
• Assists other departments on System-wide initiatives as needed in relation to supply chain related products and processes. Departments may include but not limited to the following: Infection Prevention, Risk Management, Clinical Pathways, Clinical Resource Management, Quality Management, Employee-Patient Safety, Policy and Practice Council, Clinical Optimization, etc.
• Interact with the various departments including All Clinical, Offsite, OR Materials, Receiving, and Accounts Payable.
• Works with end users, management and leadership team to ensure availability and optimal velocity of items.
• Supports problem resolution with accounts payable relating to Supply Chain orders.
• Effectively and continually communicates with staff, management, internal customers and vendors to facilitate the flow of information.
• Provides timely and accurate communication, both written and verbal as appropriate, regarding fulfillment of Purchase Orders, supplier performance on automated transactions, inaccuracies between Purchase Orders and invoices, according to department goals and objectives.

MINIMUM QUALIFICATIONS:

BASIC KNOWLEDGE:

• Associate degree Preferred. Combination of experience in Supply Chain Distribution/Operations/Receiving, systems applications and experience in clinical area operations may substitute for a degree.

EXPERIENCE:

• Must have strong computer skills - prior use with excel is preferred
• General understanding of Supply Chain Operations.
• Ability to multi task, deal with multiple critical issues at one time, and see through to completion in a timely fashion
• Strong communication skills
• System Experts: Microsoft Office, People-Soft, At Par, Maximo, UPS trackpad, GHX and Handheld services as well as any future systems that will be implemented in support of supply chain activities.
• Performs other duties as assigned.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

Normal office environment, with some walking to other areas to investigate and resolve problems and provide system training and the like. May experience some visual fatigue associated with extended periods of time at a computer terminal.

INDEPENDENT ACTION:

Performs independently within the department's policies and practices. Refers specific complex problems to the manager when clarification of the departmental policies and procedures are required.

SUPERVISORY RESPONSIBILITY:

None.

Pay Range: $20.96-$34.61

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

Work Type:

7:30am - 4:00pm M-F Weekends and Holidays as needed

Work Shift:

Day

Daily Hours:

8 hours

Driving Required:

No