Supply Chain and Procurement Manager

Helsing; Martinsburg (WV); On-site; USD 140,000 - 190,000; Full time

Benefits offered by this job

Remote/hybrid work available depending

Insurance coverage

Flexible paid time off

Job summary

Helsing seeks an experienced supply chain leader to own the end-to-end purchasing process in the United States. You will design supplier strategy, build the sourcing playbook, and establish compliance posture while placing orders, expediting lead times, and clearing shortages.

You will work with Production, Systems Engineering and the Head of Logistics as the single point of accountability for material readiness, build schedule alignment, and NPI support.

Qualifications

• 7–12 years in supply chain, procurement, strategic sourcing or planning within a hardware manufacturing environment.
• Own POs, supplier commit dates and shortage resolution within the last few years.
• Ownership of supplier selection, qualification and commercial negotiation.
• Knowledge of NDAA compliance, FAR/DFARS flow-downs, ITAR/EAR and counterfeit-part avoidance.
• Hands-on experience with MRP/ERP systems to manage demand, planning and purchasing.
• Familiarity with multi-level BOMs, ECO workflows and part selection communication.
• Ability to obtain and maintain a U.S. Security Clearance (Secret or Top Secret). U.S. Citizenship required.

Responsibilities

• Own the Buy, End to End: place, expedite and close purchase orders; manage shortage list daily.
• Build the Supplier Base: identify, qualify and negotiate with suppliers; establish terms and second sources.
• Set the Compliance Posture: ensure NDAA, FAR/DFARS, ITAR/EAR compliance and counterfeit-part avoidance.
• Define purchasing processes, thresholds and supplier documentation standards.
• Synchronize with Production and Logistics to convert build schedules into buy plans.
• Support NPI: collaborate with Systems Engineering on BOMs, ECOs and alternates.
• Manage risk across geopolitics, allocation and lead-times; maintain buffer and last-time-buy strategies.
• Grow the function: document work and mentor future buyers as volume scales.

Skills

PO ownership

NDAA compliance

ITAR/EAR controls

MRP/ERP experience

Supplier negotiation

Education

Degree in Supply Chain, Engineering or Business

CPIM/CSCP/CPSM certs a plus

Tools

NetSuite

SAP

Odoo

Arena

Duro

Job description

Who we are

Helsing develops artificial intelligence-enabled capabilities to protect and defend democracies.We are growing our US operations, cultivating an ambitious and committed team of mission-driven professionals to apply their skills to solve challenging problems.

The role

This is Helsing's first supply chain hire in the United States. You will set up how we buy — and then do the buying yourself. Expect to spend your first year as a player-coach: designing the supplier strategy, the sourcing playbook and the compliance posture in the morning, and placing purchase orders, chasing commit dates and clearing the shortage list in the afternoon.We are deliberately not hiring a pure strategist or a pure buyer. The person who succeeds here can hold both altitudes: they know what "right" looks like for a defense supply chain — NDAA, ITAR/EAR, DFARS flow-downs, counterfeit-part avoidance — and they are equally comfortable on the phone with a distributor at 7pm to pull a lead time in by three weeks.You will work daily with Production, Systems Engineering and our Head of Logistics, and you will be the single point of accountability for whether material is where it needs to be. There is no team reporting to you on day one. There is a clear path to building one.

The day-to-day

• Own the Buy, End to End. Place, expedite and close purchase orders across all production and prototype commodities. Run the shortage list daily, hold suppliers to their commit dates, and know when to trigger the next order before MRP tells you.
• Build the Supplier Base. Identify, qualify and negotiate with suppliers across electronics, semiconductors, machined parts and contract manufacturing. Establish terms, pricing agreements and second sources for every single-point-of-failure part.
• Set the Compliance Posture. Know what good looks like and build it in from the start — NDAA Section 889/5949 screening, FAR/DFARS flow-downs, ITAR/EAR export controls, counterfeit-part avoidance (AS5553) and supplier documentation that will survive an audit.
• Purchasing Process & Data Ownership. Define the purchasing process, approval thresholds and supplier documentation standards. Own procurement data quality — part, cost, lead-time and sourcing records — inside the MRP/ERP our Head of Production is standing up, and represent supply chain requirements in that rollout.
• Synchronize with Production and Logistics. Convert the build schedule into a buy plan. Work hand-in-glove with the Head of Logistics on inbound freight, receiving and inventory, and with Production on kitting readiness and line-side availability.
• Support NPI. Partner with Systems Engineering on BOMs, ECOs, alternates and end-of-life parts. Quote new designs early, source prototype material fast, and drive designs toward parts we can actually get at volume.
• Manage Risk. Map geopolitical, allocation and lead-time exposure across the BOM. Maintain buffer and last-time-buy strategies for long-lead and sole-source items so a single shortage never stops a build.
• Grow the Function. Document what you build, then hire and mentor the buyers and planners who come after you as U.S. volume scales.

You should apply if you

• 7–12 years in supply chain, procurement, strategic sourcing or planning within a hardware manufacturing environment (semiconductor, high-tech, advanced manufacturing, robotics, or aerospace/defense).
• You have personally owned POs, supplier commit dates and shortage resolution within the last few years — and you are eager to do it again without a team beneath you.
• Demonstrated ownership of supplier selection, qualification and commercial negotiation, not just execution against someone else's sourcing decisions.
• Working knowledge of — or the demonstrated ability to rapidly master — NDAA compliance, FAR/DFARS flow-downs, ITAR/EAR and counterfeit-part avoidance, and the judgement to know which rules bind in which situation.
• Hands-on daily user of an MRP/ERP (NetSuite, SAP, Odoo, Arena, Duro or similar) — able to run demand, planning and purchasing from the system and keep its data trustworthy.
• Comfortable with multi-level BOMs, drawings and ECO workflows, and credible in a technical conversation with engineers about alternates and part selection.
• Proven effectiveness where the process does not exist yet — fixing today's problem and building tomorrow's system at the same time.
• Ability to obtain and maintain a U.S. Security Clearance (Secret or Top Secret). U.S. Citizenship is required.

Note: We encourage you to apply even if youdon’tmeet all the listed qualifications; ability and impact cannot be summarized in a few bullet points.

Nice to Have

• Sourcing high-performance and edge AI compute, semiconductors, cable assemblies, optics, precision machined parts or ruggedized enclosures.
• Managing CMs, EMS providers and machine shops, including consigned versus turnkey material models.
• Having bought through a real shortage — brokers, allocation, last-time buys, cross-referencing alternates under schedule pressure.
• Prior experience on ITAR-controlled or classified programs; familiarity with CMMC.
• Active U.S. Security Clearance (Secret or above).
• Degree in Supply Chain, Engineering or Business; CPIM, CSCP or CPSM a plus.

Join Helsing and work with world-leading experts in their fields

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing Next both ethical and geopolitical concerns

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defense industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practice responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• A focus on outcomes, not time-tracking

• A generous compensation and benefits package (in addition to base salary) that includes, but may not be limited to, insurance coverage (medical and travel), flexible paid time off, paid holidays, and remote and/or hybrid work available depending on position. All compensation and benefits are subject to the terms and conditions of the underlying plans or programs, as applicable and as may be amended, terminated or superseded from time to time.

The base salary offered to the successful candidate will bedeterminedby a variety of factors including relevant experience, qualifications, education, skill level, interview performance, and the level and scope of the position.

Helsing is an Equal Opportunity Employer. We will consider all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetics, or any other characteristic protected by applicable federal, state, or local law. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.

Helsing's Candidate Privacy and Confidentiality Regime can be found here.