Supply Chain

Quantum Technologies LLC; Boston (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

Quantum Technologies. LLC, based in Boston, MA, seeks a detail-oriented administrative coordinator to re-issue and monitor purchase orders, ensuring on-time delivery during vendor transitions.

You will collaborate with Buying, Product Development, and Distribution Centers to align with business needs. In this role you will maintain records and calendars, coordinate office supplies, and communicate professionally via email, phone, and Microsoft Teams with vendors and internal teams.

Qualifications

• High School Diploma or equivalent experience; Retail/Supply Chain focus preferred.
• Previous retail store experience preferred.
• Administrative experience preferred.

Responsibilities

• Re-issue/monitor purchase orders to ensure on-time delivery during vendor transitions.
• Resolve discrepancies by collaborating with internal teams and external partners.
• Review and validate vendor/buying requests for accuracy and alignment with business needs.
• Occasional travel to Bealls Florida stores and Distribution Centers.
• Serve as liaison between Buying, Product Development, Distribution Centers, Finance, IT, and vendors.
• Maintain organized records, calendars, and office supplies to support team efficiency.
• Communicate professionally via email, phone, and Microsoft Teams with internal and external partners.
• Build and maintain strong, collaborative relationships with vendors and cross-functional teams.
• Perform additional duties and special projects as assigned.

Skills

Organizational skills

Time management

Written/verbal communication

Education

High School Diploma or equivalent

Bachelor’s degree in Retail/Supply Chain (preferred)

Tools

Microsoft Teams

Job description

• Re-issue/ monitor purchase orders as vendors transition to new EDI platform, ensuring on time delivery and identifying potential delays.
• Resolve discrepancies by collaborating with internal teams and external partners.
• Review and validate vendor/ buying team requests to ensure accuracy and alignment with business requirements.
• Perform occasional travel to local Bealls Florida and/or bealls stores and Distribution Centers.
• Serve as a liaison between Buying, Product Development, Distribution Centers, Finance, IT, and vendors through proactive, clear communication.
• Maintain organized records, coordinate calendars, and manage general office supplies to support team efficiency.
• Communicate professionally via email, phone, and Microsoft Teams with both internal and external partners.
• Build and maintain strong, collaborative relationships with vendors and cross-functional teams.
• Perform additional duties and special projects as assigned.

Qualifications and Attributes

• High School Diploma required or equivalent experience. Retail/ Supply Chain focused associate or bachelor’s degree preferred.
• Previous retail store experience preferred.
• Administrative experience preferred.
• Excellent organizational, time management and written/verbal communication skills.

We are an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, national origin, citizenship/ immigration status, veteran status, or any other status protected under federal, state, or local law.