Supplier Compliance Coordinator

Paycom - ATS; Burlington (NC); On-site; USD 52,000 - 75,000; Full time

Job summary

Alamance Foods Inc. seeks a Supplier Compliance Coordinator to oversee supplier and ingredient documentation, COAs, and compliance records within AFI's quality framework. You will collaborate with Compliance, Quality, Food Safety, and Supply Chain to ensure completeness and accuracy.

Role involves TraceGains platform use, onboarding support, documentation renewals, and cross-functional coordination in a manufacturing setting. Entry-level candidates with related education are encouraged to apply.

Qualifications

• Bachelor’s degree in a relevant scientific discipline preferred.
• Associate’s degree with laboratory/quality/manufacturing experience may be considered.
• Recent graduates encouraged to apply and internship/co-op experience welcomed.

Responsibilities

• Coordinate collection and maintenance of supplier documentation and COAs.
• Coordinate supplier onboarding and documentation renewals.
• Maintain records in TraceGains and monitor expirations and compliance.

Education

Bachelor's degree in Food Science, Biology, Chemistry, Microbiology, Food Safety, or related scientific discipline

Associate's degree with relevant laboratory, quality, or manufacturing experience

Tools

TraceGains

Job description

Position OpportunityThe Supplier Compliance Coordinator supports Alamance Foods' supplier and ingredient compliance program by coordinating documentation, supplier onboarding requirements, Certificates of Analysis (COAs), and compliance records for raw materials and ingredients.Working closely with Compliance, Quality, Food Safety, and Supply Chain, this position helps ensure required supplier and ingredient documentation is complete, accurate, and maintained in accordance with AFI's food safety and quality requirements.The Coordinator will be trained on AFI's food manufacturing processes, supplier approval procedures, and the TraceGains supplier management platform. This position is well suited for a recent graduate or early-career professional with a foundation in food science, laboratory sciences, food safety, quality, or a related field who is interested in developing a career in food manufacturing compliance.Essential Duties & ResponsibilitiesSupplier & Ingredient AdministrationCoordinate the collection and maintenance of documentation required for new and existing suppliers, ingredients, and raw materialsSupport the supplier and ingredient onboarding process following initial partnership and supplier selection by Supply ChainCollect and organize specifications, allergen information, food safety certifications, audit documentation, Letters of Guarantee, questionnaires, and other required recordsReview documentation for completeness and identify missing or expired requirementsFollow up with suppliers and internal stakeholders regarding outstanding documentationMaintain accurate supplier and ingredient approval recordsSupport periodic documentation renewals and ongoing supplier compliance activitiesTraceGains AdministrationDevelop proficiency in the TraceGains supplier management platformCreate and maintain supplier, ingredient, and compliance records within TraceGainsIssue and monitor supplier document requests and questionnairesMaintain current supplier documentation and monitor upcoming expirationsSupport TraceGains workflows and supplier onboarding activitiesAssist suppliers and internal users with routine system questionsMaintain data accuracy and completeness within the systemGenerate routine reports and documentation as requestedCOA & Documentation ManagementCoordinate the collection, organization, and maintenance of supplier Certificates of Analysis (COAs)Compare COAs to established specifications and documentation requirementsIdentify missing information or potential discrepancies and escalate concerns to appropriate Quality or Food Safety personnelMaintain accurate and accessible COA recordsAssist with document retrieval for customer, certification, regulatory, and internal auditsCross-Functional SupportPartner with Supply Chain, Quality, Food Safety, R&D, Laboratory, and Operations throughout supplier and ingredient onboardingCommunicate documentation status and outstanding requirements to appropriate stakeholdersSpend time within manufacturing and laboratory environments to develop an understanding of AFI's products, ingredients, processes, and food safety systemsSupport continuous improvement of supplier documentation and onboarding processesPerform other related duties as assignedEducationBachelor's degree in Food Science, Biology, Chemistry, Microbiology, Food Safety, or a related scientific discipline preferredAssociate's degree with relevant laboratory, quality, or manufacturing experience may be consideredRecent graduates with relevant academic, laboratory, internship, or co-op experience are encouraged to applyExperiencePrevious professional experience is not required for candidates with relevant educationInternship, co-op, academic laboratory, Quality Assurance, Quality Control, food safety, or manufacturing experience preferredFood or beverage manufacturing experience preferred but not requiredTraceGains experience is a plus but not required; training will be providedAlamance Foods Inc. is an equal opportunity employer and does not discriminate against persons because of age, race, color, creed, religion, disability, gender, ethnic or national origin, or veteran status. Alamance Foods Inc. prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability.Employment Eligibility: Alamance Foods Inc. participates in the federal E-Verify program. All employment is contingent upon the successful completion of a Form I-9 and verification of authorization to work in the United States.