Supplier Accounting Analyst

Hirebridge; Town of New Baltimore (NY); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health plan

401K

Paid holidays

PTO

Job summary

Empire Merchants North is seeking a detail-oriented Supplier Accounting Analyst to join our Accounting team in Upstate New York. The role is full-time with a hybrid schedule (Monday - Friday).

You will perform collection and invoicing duties on supplier accounts, manage AR aging, and support monthly invoicing and brand-related financial processes. Responsibilities include maintaining AR accuracy, reconciling accounts, processing invoices, and providing support to cash application and purchasing

Responsibilities

• Management of Supplier Accounts Receivable
• Create/Update and Analyze Supplier AR Aging Report
• Collect on Open Accounts Receivable by working with Supplier Rep, Supplier AP or other Rep and involving KSBM as necessary
• Provide feedback and appropriate resolution for Supplier Open Accounts Receivable, by monitoring the Supplier AR mailbox
• Provide assistance to Cash Application Clerks for processing of checks and/or credit memos for Supplier AR
• Process invoices for Allowance of Doubtful Accounts and maintain write-off schedule
• Provide copies of invoices as requested
• Provides a monthly list of paid unsalables for destruction
• Invoicing to suppliers
• Co-Packs (including recon)
• Brand expenses
• Price book inserts
• Displays (including recon)
• Wine Lists and Signs
• Hart tastings
• Billback for Misc. AR postings from purchasing or AP
• Incentive processing – Multiple steps to accrue, tie to PR and bill, cash claims, etc.
• Backup Supplier Business Analyst for monthly invoicing
• Settle DA’s to ensure that all DA’s have processed completely – if not, run the manual settlement process
• Reconcile the Supplier AR account 12112
• Backup for Internal Order database by Supplier and Brand
• Monthly Moet DPP backup to Brand Manager
• Run & print monthly statements and invoices, emailing suppliers
• Including Gallo Special billings
• Backup for daily cash banking emails
• Perform other duties as assigned
• Maintains customer confidence and protects operations by keeping information confidential.
• Maintains a safe and clean working environment by complying with procedures, rules and regulations.

Job description

Empire Merchants North is the premier wine and spirits distributor in Upstate New York with roots going back to the end of Prohibition. With more than 600 dedicated employees and state-of-the-art facilities, Empire Merchants North has become synonymous with both service and quality and has earned the loyalty of more than 9,000 area restaurants, bars, hotels, nightclubs, and retail outlets. Empire Merchants North acts as a marketing agent for the brands that we represent and is proud to employ the most knowledgeable and well-equipped sales force in Upstate New York.

We are seeking a detail-oriented Supplier Accounting Analyst to join our Accounting team.

Full-Time | Monday - Friday | Hybrid Schedule

Performs collection & Invoicing duties on Supplier Accounts, for items such as samples, incentives, DA’s, unsaleables, special billings, etc.

ESSENTIAL POSITION RESULTS

• Management of Supplier Accounts Receivable
• Create/Update and Analyze Supplier AR Aging Report
• Collect on Open Accounts Receivable by working with Supplier Rep, Supplier AP or other Rep and involving KSBM as necessary.
• Provide feedback and appropriate resolution for Supplier Open Accounts Receivable, by monitoring the Supplier AR mailbox.
• Provide assistance to Cash Application Clerks for processing of checks and/or credit memos for Supplier AR
• Process invoices for Allowance of Doubtful Accounts and maintain write-off schedule.
• Provide copies of invoices as requested.
• Provides a monthly list of paid unsalables for destruction.
• Invoicing to suppliers
• Co-Packs (including recon)
• Brand expenses
• Price book inserts
• Displays (including recon)
• Wine Lists and Signs
• Hart tastings
• Billback for Misc. AR postings from purchasing or AP
• Incentive processing – Multiple steps to accrue, tie to PR and bill, cash claims, etc.
• Backup Supplier Business Analyst for monthly invoicing
• Settle DA’s to ensure that all DA’s have processed completely – if not, run the manual settlement process
• Reconcile the Supplier AR account 12112
• Backup for Internal Order database by Supplier and Brand
• Monthly Moet DPP backup to Brand Manager
• Run & print monthly statements and invoices, emailing suppliers
• Including Gallo Special billings
• Backup for daily cash banking emails
• Perform other duties as assigned
• Maintains customer confidence and protects operations by keeping information confidential.
• Maintains a safe and clean working environment by complying with procedures, rules and regulations.

SUPERVISORY RESPONSIBILITIES

None

COMPENSATION & BENEFITS

Empire Merchants North offers a competitive compensation package including:

• Hourly Rate: $24.03 - 26.38 per hour commensurate with experience and qualifications / annual bonus potential
• Paid Holidays, Health Plan options (medical, dental, disability coverage, life insurance, and other voluntary plans), 401K, PTO, vacation accrual, Flexible Spending Account, and more.
• The company will evaluate a specific candidate's education, skills, and experience when making an offer.