Supervisor, Operations

Adapt-Health-LLC; Saint Paul (MN); On-site; USD 55,000 - 68,000; Full time

Job summary

AdaptHealth LLC is hiring a Supervisor, Operations to oversee branch operations, lead the logistics team, and ensure timely delivery of medical equipment and services to patients at home. This role collaborates with leadership and referral sources to improve patient care and operational efficiency.

Candidates should have at least five years in HME leadership, a required associate degree (bachelor’s preferred), and a valid state driver’s license.

Qualifications

• Associate degree from an accredited college required; bachelor's degree preferred.
• Five (5) years’ experience in the HME leadership is required.
• Relevant experience in health care, insurance customer services, claims, billing is preferred.
• Valid and unrestricted driver’s license in the state of residence.

Responsibilities

• Oversee branch operations and coordinate services to ensure on-time delivery.
• Lead logistics team and optimize order routing and costs.
• Maintain inventory and purchasing per restocking protocol.
• Collaborate with leadership and referral sources to improve patient services.
• Ensure compliance with applicable laws and accreditation standards.
• Handle on-call responsibilities and maintain HIPAA confidentiality.

Skills

Co-management

Independent thinking

Decision making

Communication

Customer service

Excel

Multitasking

Data flow

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Excel

Job description

Description

AdaptHealth Opportunity

At AdaptHealth we offer full-service home medical equipment products and services to empower patients to live their best lives – out of the hospital and in their homes. We are actively recruiting in your area. If you are passionate about making a profound impact on the quality of patients’ lives.

Supervisor, Operations

This position oversees the operations performed within a Branch. Provides leadership, guidance and coordination of services to ensure the distribution of all medical equipment, supplies and services delivered to a patient’s home accurately and on time. Collaborates with leadership, health systems, hospice partners and key community referral sources to improve patient services.

Job Duties

• Ensure that the services provided via the branch location are done so in accordance with all federal, state and local laws, rules and regulations, including but not limited to those put forth by: CMS, Department of Health, DOT, FDA, OSHA, and the company’s accreditation organization.
• Manage logistics team providing daily direction and communication to employees so that orders are routed in a timely, efficient, and knowledgeable manner or exceed productivity and cost per delivery goals.
• Responsible for managing inventory and working collaboratively with the department leaders to ensure that all customers receive their goods and services with a timely, efficient, and clinically safe manner.
• Control inventory at the branch level. Place purchase orders in accordance with company restocking protocol.
• Addresses service concerns, identifies trends and reacts accordingly.
• Work with regional and department leadership to resolve concerns and to improve the patient experience.
• Responsible for root cause analysis and problem resolution for all operations reviewing trends of customer service failures, determines root cause analysis, and implements appropriate communication / measures for improvements.
• Maintain rapport with ordering physicians and referral sources. Inform the physicians and pertinent others of the changes in the patient’s condition through visit reports and telephone communication.
• Conduct consistent communication with regional and departmental leadership throughout organization to review delivery resources to maintain the organizational goals and metrics for patient care, safety, personnel, and maintenance.
• Assist in resolving patient equipment problems under emergency conditions.
• Assist with preventative maintenance, required service checks, and patient/environmental assessment on home respiratory equipment during scheduled visits to patients.
• Assume on‑call responsibilities during non‑business hours in accordance with company policy.
• Retain knowledge of and consistently adhere to procedures for the use of Personal Protective Equipment (PPE), infection control and hazardous materials handling.
• Maintain patient confidentiality and function within the guidelines of HIPAA.
• Responsible for selection and hiring of qualified staff, ensuring an effective on‑boarding, and providing comprehensive training and regular feedback.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; developing, coordinating, and enforcing systems, policies, procedures, and productivity standards.
• Establishes annual goals and objectives for the department based on the organization’s strategic goals.
• Perform other related duties as assigned.

Competency, Skills and Abilities

• Strong ability to co‑manage in a multi‑site environment.
• Ability to be an independent thinker.
• Decision making, analytical and problem‑solving skills with attention to detail.
• Strong verbal and written communication.
• Excellent customer service skills,
• Proficient computer skills and knowledge of Microsoft Office, specifically Excel.
• Ability to prioritize and manage multiple projects.
• Solid ability to learn new technologies and possess the technical aptitude required to understand flow of data through systems as well as system interaction.

Compensation

$55-68k based on experience and geolocation

Requirements

Minimum Job Qualifications

• An associate degree from an accredited college required, bachelor’s degree preferred.
• Five (5) years’ experience in the HME leadership is required.
• Relevant experience in health care, insurance customer services, claims, billing is preferred.
• Valid and unrestricted driver’s license in the state of residence.

AdaptHealth is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.