Supervisor, Operations

AdaptHealth; Kalamazoo (MI); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Paid time off including holidays

Job summary

AdaptHealth is seeking a Supervisor, Operations to oversee branch operations, lead logistics, and ensure timely delivery of home medical equipment and services to patients’ homes. The role requires coordinating with leadership, health systems, hospice partners, and referral sources.

You will manage inventory, drive process improvements, and maintain regulatory compliance while leading a team and ensuring high-quality patient care.

Qualifications

• Associate degree required; bachelor’s preferred.
• Five years’ experience in HME leadership required.
• Relevant healthcare, insurance customer services, claims, or billing experience preferred.
• Valid and unrestricted driver’s license in state of residence.

Responsibilities

• Oversee branch operations and coordinate services to ensure timely delivery of equipment and services.
• Lead logistics team; provide daily direction and ensure orders are routed efficiently and cost-effectively.
• Manage inventory and collaborate with department leaders to ensure timely, safe delivery of goods and services.
• Place purchase orders per restocking protocol and maintain branch-level inventory control.
• Maintain relationships with ordering physicians and referral sources; communicate patient condition updates.

Skills

Co-management

Independent thinking

Decision making

Communication

Customer service

Education

Associate degree

Bachelor's degree

Tools

Excel

Job description

About AdaptHealth

At AdaptHealth we offer full-service home medical equipment and related services that empower patients to live their best lives – beyond the hospital and at home.

Description

About AdaptHealth

At AdaptHealth we offer full-service home medical equipment and related services that empower patients to live their best lives – beyond the hospital and at home.

With supporting locations across the nation, AdaptHealth is the vital link in the healthcare ecosystem that bridges the gap between patients, providers, and high-quality, compassionate care.

If you’re passionate about making a meaningful and lasting difference in the lives of patients, we invite you to explore a career with AdaptHealth.

The Adapt Difference

• Commitment to Our People – Support, Development, and Advancement Opportunities
• Competitive Compensation and Incentives
• Comprehensive Total Rewards & Benefits
• Industry-Leading Care & Innovation
• Responsible Environmental Stewardship

About The Role

Supervisor, Operations

This position oversees the operations performed within a Branch. Provides leadership, guidance and coordination of services to ensure the distribution of all medical equipment, supplies and services delivered to a patient’s home accurately and on time. Collaborates with leadership, health systems, hospice partners and key community referral sources to improve patient services.

Job Duties

• Ensure that the services provided via the branch location are done so in accordance with all federal, state and local laws, rules and regulations, including but not limited to those put forth by: CMS, Department of Health, DOT, FDA, OSHA, and the company’s accreditation organization.
• Manage logistics team providing daily direction and communication to employees so that orders are routed in a timely, efficient, and knowledgeable manner or exceed productivity and cost per delivery goals.
• Responsible for managing inventory and working collaboratively with the department leaders to ensure that all customers receive their goods and services with a timely, efficient, and clinically safe manner.
• Control inventory at the branch level. Place purchase orders in accordance with company restocking protocol.
• Addresses service concerns, identifies trends and reacts accordingly.
• Work with regional and department leadership to resolve concerns and to improve the patient experience.
• Responsible for root cause analysis and problem resolution for all operations reviewing trends of customer service failures, determines root cause analysis, and implements appropriate communication / measures for improvements.
• Maintain rapport with ordering physicians and referral sources. Inform the physicians and pertinent others of the changes in the patient’s condition through visit reports and telephone communication.
• Conduct consistent communication with regional and departmental leadership throughout organization to review delivery resources to maintain the organizational goals and metrics for patient care, safety, personnel, and maintenance.
• Assist in resolving patient equipment problems under emergency conditions.
• Assist with preventative maintenance, required service checks, and patient/environmental assessment on home respiratory equipment during scheduled visits to patients.
• Assume on-call responsibilities during non-business hours in accordance with company policy.
• Retain knowledge of and consistently adhere to procedures for the use of Personal Protective Equipment (PPE), infection control and hazardous materials handling.
• Maintain patient confidentiality and function within the guidelines of HIPAA.
• Responsible for selection and hiring of qualified staff, ensuring an effective on-boarding, and providing comprehensive training and regular feedback.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; developing, coordinating, and enforcing systems, policies, procedures, and productivity standards.
• Establishes annual goals and objectives for the department based on the organization’s strategic goals.
• Perform other related duties as assigned.

Competency, Skills And Abilities

• Strong ability to co-manage in a multi-site environment.
• Ability to be an independent thinker.
• Decision making, analytical and problem-solving skills with attention to detail.
• Strong verbal and written communication.
• Excellent customer service skills,
• Proficient computer skills and knowledge of Microsoft Office, specifically Excel.
• Ability to prioritize and manage multiple projects.
• Solid ability to learn new technologies and possess the technical aptitude required to understand flow of data through systems as well as system interaction.

Requirements

Minimum Job Qualifications

• An associate degree from an accredited college required, bachelor’s degree preferred.
• Five (5) years’ experience in the HME leadership is required.
• Relevant experience in health care, insurance customer services, claims, billing is preferred.
• Valid and unrestricted driver’s license in the state of residence.

Total Rewards & Benefits Program

• Comprehensive medical, dental and vision coverage (eligible first of the month following hire)
• 401(k) with company match
• Paid Time Off Plans including 6 paid holidays
• Employee Stock Purchase Plan
• Paid Parental Bonding Leave
• Short and Long-term Disability Insurance
• Life and AD&D Insurance
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
• CVS Minute Clinic and Teledoc access
• Spousal Advantage Reimbursement Plan
• Identity Theft Protection and Legal Plan
• Applicable waiting periods apply

Requirements Disclosure

• Company conducted Background Check is required for all roles
• Company conducted Motor Vehicle Record Check is required for driving roles
• Clinical roles require valid licensure/certification, where applicable

In accordance with Florida law, candidates applying for positions located in Florida are required to undergo background screening through the Florida Care Provider Background Screening Clearinghouse, as applicable. As required, we are providing all applicants with access to the Clearinghouse Education and Awareness website: https://info.flclearinghouse.com

In accordance with California law, candidates applying for positions located in California that require on-site presence at a Home Medical Device Retailer (HMDR) facility must obtain a California Department of Public Health (CDPH) Exemptee License. This license requires completion of state-approved training and a course completion certificate, as HMDR facilities are required to have an Exemptee physically present during all hours of operation in lieu of a pharmacist. Applicants must include proof of required training with their license application or disclose their intent to obtain. More information on the CDPH HMDR program and approved training options can be found here: https://www.cdph.ca.gov/Programs/CEH/DFDCS/Pages/FDBPrograms/HomeMedicalDeviceRetailProgram.aspx.

AdaptHealth is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.