Supervisor of Clinic Ops

Advocate Health; Neenah (WI); Presencial; USD 50.000 - 73.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid Time Off

Health and welfare benefits

Flexible Spending Accounts

Family benefits

Defined contribution retirement plans

Educational Assistance Program

Descripción de la vacante

Advocate Health in Wisconsin, Neenah, seeks an experienced operations manager within our General Administration team. This salaried role oversees day-to-day non-physician staff activities, billing, records, HR tasks, and process improvements to support the medical group’s productivity.

Typical schedule is Monday–Friday 7:00 a.m.–5:00 p.m., with flexibility based on operational needs; full-time benefits eligible; bachelor's in health care administration and 3 years in a medical practice required.

Formación

• Bachelor’s Degree in Health Care Administration or related field.
• Typically 3 years of experience in a similar medical practice setting.
• Knowledge of physician billing, accounting and general medical office procedures.
• Strong leadership, communication, and organizational skills.

Responsabilidades

• Supervises the day-to-day activities of non-physician staff, ensuring productivity and revising operational procedures as needed.
• Oversee all functions of the medical group including reception, scheduling, patient service areas, accounting, medical records, transcription, and information systems; establish/update policies and procedures.
• Schedules non-physician staff to ensure proper deployment among offices.
• Acts as liaison between non-physician staff and physicians to ensure effective service for patients.
• Maintains effective working relationships with group physicians.
• Oversees accounts payable processing, including payment requests, approvals and timely payments.
• Performs HR responsibilities for staff including coaching, performance reviews, hiring, compensation changes, promotions, corrective actions, and terminations.
• Adheres to the organization’s Code of Ethical Conduct and ensures compliance by supervised staff.

Conocimientos

Staff supervision

Leadership

Medical billing

Office administration

Educación

Bachelor's Degree in Health Care Administration

Descripción del empleo

Department:

09120 AMG Westhaven - General Administration

Status:

Full time

Benefits Eligible:

Yes

Hou** rs Per Week:

40

Schedule Details/Additional Information:

Salaried position with a variable schedule. Typical work hours are Monday through Friday between 7:00 a.m. and 5:00 p.m., with flexibility based on operational needs.

Pay Range:

$35.50 - $53.25

Major Responsibilities:

• Supervises the day-to-day activities of non-physician staff, ensuring a high level of productivity. Continuously monitors the functioning of the medical group and revises operational procedures as necessary.
• Oversee all functions of the medical group including reception and scheduling activities, patient service areas, accounting, medical records, transcription, business information systems, and appropriate clinical areas. Establishes effective policies and procedures for each area, updating as necessary.
• Schedules non-physician staff ensuring that staff is appropriately deployed among offices.
• Functions as a liaison between non-physician staff and physicians to ensure effective service for patients.
• Establishes and maintains effective working relationships with group physicians.
• Oversees the day-to-day processing of accounts payable by preparing payment requests, obtaining proper authorization and ensuring that payments are made on a timely basis.
• Performs human resources responsibilities for staff which includes coaching on performance, completes performance reviews and overall staff morale. Recommends hiring, compensation changes, promotions, corrective action decisions, and terminations.
• Responsible for understanding and adhering to the organization’s Code of Ethical Conduct and for ensuring that personal actions, and the actions of employees supervised, comply with the policies, regulations and laws applicable to the organization’s business.

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• Bachelor’s Degree (or equivalent knowledge) in Health Care Administration or related field.

Experience Required:

• Typically requires 3 years of experience in a similar medical practice setting which should include a thorough knowledge of physician billing, accounting and general medical office procedures.

Knowledge, Skills & Abilities Required:

• Basic knowledge of medical procedures normally associated with a clinic setting.
• Demonstrated leadership skills including problem solving, decision making, prioritization, team building, customer service, and conflict resolution.
• Excellent interpersonal, communication, and organizational skills.
• Ability to successfully and positively interact with physicians and employees at all levels throughout the organization and the public.
• Intermediate computer skills including experience in using computer applications in a medical practice setting.

Physical Requirements and Working Conditions:

• Must be able to sit, walk, and stand throughout each day.
• Exposed to a normal office environment.
• Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate’s job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.