Supervisor of Building and Grounds

Dayton Area School Consortium; United States; On-site; USD 70,000 - 95,000; Full time

Job summary

Montgomery County Educational Service Center is seeking a Supervisor of Custodial/Maintenance Services to lead district-wide facilities operations, including maintenance, custodial services, and safety programs. You will guide inspections, preventive maintenance, and capital planning while ensuring compliance with codes and district policies.

The role requires strong trades knowledge, leadership, and experience overseeing multi-site facilities.

Qualifications

• High school diploma; post-secondary trade training desirable.
• Meets health requirements and has a clear criminal record.
• Multi-school or related building maintenance experience; pesticide license eligibility.
• Proficient in mechanical, electrical, plumbing, carpentry, and masonry trades.
• Ability to read blueprints and schematics; interpret building codes and safety regulations.
• HVAC control systems knowledge; boiler operation and preventive maintenance.
• Valid driver’s license and driving record; available for emergencies.

Responsibilities

• Directs the delivery and improvement of district-wide maintenance and custodial services.
• Develops performance goals and communicates with staff to resolve problems.
• Supervises adherence to board policies and safety regulations; maintains records.
• Oversees budgets, bids, inventory, and equipment maintenance planning.
• Coordinates events, inspections, and emergency response activities.
• Supervises staff, approves time sheets, and ensures timely repairs.
• Maintains safety programs, environmental compliance, and ADA standards.
• Trains staff and promotes teamwork and leadership development.

Skills

Mechanical trades

Electrical

Plumbing

Carpentry

Masonry

Blueprints & schematics

Building codes & safety

HVAC control systems

Boiler operations

Safety & compliance

Emergency response

Leadership

Education

High school diploma; post-secondary trade training desirable

Pesticide application license (held or eligible)

Asbestos hazard evaluation specialist certificate

Valid driver’s license

Job description

SUPERVISOR OF CUSTODIAL/MAINTENANCE SERVICES

Reports to: Operations Director

Job Objectives

Directs the delivery of maintenance and custodial services. Provides technical expertise and manual skill in the inspection, servicing, and repair of the district's buildings, grounds, equipment, and furnishings. Keeps the superintendent informed about maintenance activities and emerging issues.

Minimum Qualifications

• High school diploma. Post-secondary trainingin a tradeis desirable.
• Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.).
• Documented evidence of a clear criminal record.
• Multi-school or closely related building maintenance experience.
• Holds or is qualified to obtain a pesticide application license.
• Proficient in mechanical, electrical, plumbing, carpentry, and masonry trades.
• Ability to interpret and apply blueprint and schematic diagram information.
• Ability to interpret and comply with building codes, accessibility guidelines, safety regulations, and environmental laws.
• Holds or is qualified to obtain an asbestos hazard evaluation specialist certificate.
• Knowledge of pneumatic, microelectronic, and other HVAC control systems.
• Proficient in boiler operations, preventive maintenance, and repair procedures.
• Valid driver's license and a satisfactory driving record as a condition of initial and continued employment.
• Available to respond to building and/or service emergencies.

Responsibilities and Essential Functions

The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

• Administers the effective delivery and continuous improvement of district-wide maintenance and custodial services. Upholds board policies and follows administrative procedures.
• Develops performance goals and a strategy to accomplish approved objectives within specified timelines. Maintains effective communications with staff to resolve problems and sustain progress.
• Upholds board policies, follows administrative procedures, and complies with the Employee Code of Conduct.
• Promotes a favorable image of the school district.
• Coordinates preparation and clean-up activities for district events.
• Regularly inspects the district's buildings, grounds, and equipment. Corrects unsafe conditions. Implements preventive maintenance programs. Develops short/long-range plans and budget recommendations for administrative approval. Prepares competitive bid specifications.
• Anticipates and is prepared for fire, health, and safety inspections.
• Administers the district's asbestos management plan. Attends training programs.
• Performs regular inspections of HVAC equipment. Maintains boiler logs. Oversees the preparation of boilers for annual inspections and summer shutdown.
• Assigns and supervises work crews. Helps work crews meet established schedules. Inspects completed repairs. Ensures compliance with all applicable building codes and ADA accessibility standards. Approves invoices for payment.
• Consults with district administrators to ensure that maintenance and custodial programs are effective. Identifies maintenance needs and prepares work orders.
• Monitors inventories and reorders supplies to maintain reliable service levels.
• Monitors compliance with safety regulations and environmental laws.
• Oversees the timely submission of reports, records, and inventories. Maintains district records for the maximum period mandated by law and/or board policy.
• Respects personal privacy. Maintains the confidentiality of privileged information.
• Participates in maintenance/custodial staff selection and orientation processes.
• Ensures the equitable distribution of workloads and extra assignments. Provides for coverage during staff absences. Approves time sheets.
• Trains maintenance/custodial staff in procedures to effectively accomplish their duties. Promotes the development of staff leadership.
• Promptly documents all injuries that require a medical referral.
• Promotes a positive image of the maintenance/custodial program. Encourages teamwork and helps maintain harmonious employee relationships.
• Oversees the routine care of the district's landscaped areas and athletic fields.
• Updates snow emergency plans. Manages snow removal operations.
• Maintains groundskeeping equipment. Prepares seasonal equipment for storage.
• Coordinates the pick-up and delivery of equipment, materials, and other supplies.
• Reports student discipline problems, vandalism, or other related concerns to the building principal.
• Helps building principals review and revise emergency preparedness plans.
• Acts responsibly to protect district equipment and property. Takes appropriate action during adverse weather conditions. Responds to building emergencies as requested.
• Helps deal with unexpected circumstances or pressing district needs as directed.
• Helps manage building security. Directs visitors to the office. Secures the job site at the end of the workday.
• Prepares and maintains an annual equipment inventory.
• Takes precautions to ensure staff and student safety. Reports unauthorized persons or suspicious circumstances immediately.
• Reports evidence of suspected child abuse as required by law.
• Builds community partnerships that enhance district programs and services.
• Keeps current and shares knowledge about advances in equipment technology.
• Participates in staff meetings and professional growth opportunities as directed, as well as actively pursues professional growth and development.
• Accepts responsibility for personal decisions and conduct. Strives to develop rapport and serve as a positive role model for others.
• Performs other specific job-related duties as directed.

Abilities Required

The following characteristics and physical skills are essential for the successful performance of assigned duties.

• Demonstrates professionalism and maintains a positive work attitude.
• Articulates a clear vision and provides leadership to advance the change process.
• Delivers a positive work environment and engenders staff enthusiasm.
• Skillfully manages individual, group, and organizational interactions.
• Communicates effectively using verbal, nonverbal, and writing skills.
• Organizes tasks and manages time effectively.
• Interprets information accurately and initiates effective responses.
• Enters data and completes detailed paperwork accurately.
• Averts problem situations and intervenes to resolve conflicts.
• Lifts, carries, and/or moves maintenance supplies and equipment.
• Climbs and works from a ladder or other equipment that requires balancing skills.
• Works in confined spaces that may limit physical movement.
• Performs activities that require reaching, crouching, kneeling, and/or crawling.
• Maintains an acceptable attendance record and is punctual.
• Travels to meetings and work assignments.

Supervisory Responsibility

Under the direction of the operations director, supervises and evaluates assigned staff as authorized by board policy, administrative regulations, and contractual agreements. Assumes responsibility for the results of duties delegated to staff.

Working Conditions

Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

• Potential for exposure to bloodborne pathogens and communicable diseases.
• Potential for interaction with disruptive and/or unruly individuals.
• Exposure to adverse weather conditions and seasonal temperature extremes.
• Duties require operating and/or riding in a vehicle.
• Exposure to loud noises and equipment vibrations.
• Duties may require operating power tools and exposure to electrical hazards.
• Duties may require exposure to chemicals, combustible materials, airborne particulates, and odors.
• Duties may require wearing protective clothing and using safety equipment.
• Duties may require working under time constraints to meet deadlines.
• Duties may require working during the evening and/or weekend.