Supervisor Janitorial - 165

Training, Rehabilitation & Development Institute, Inc; Town of Florida (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

Training, Rehabilitation & Development Institute, Inc. seeks a Supervisor – Janitorial to oversee daily operations on government contracts, ensuring contract compliance and safety standards.

The role involves managing scheduling, timecards, budgets, and performance evaluations while coordinating with management and subs contractors. You will ensure AbilityOne ratio requirements, prepare reports, and provide training on safety, using Microsoft Office tools to track progress and communicate with

Qualifications

• OSHA 30-hour General Industry certification or ability to obtain within 30 days of employment.
• Excellent written and verbal communication skills.
• Ability to supervise and develop a multi-location team.
• Experience with regulatory laws and union environments.
• Ability to manage budgets, schedules and timecards.
• Must be able to work flexible hours.
• Proficient in Microsoft Office and data tracking.

Responsibilities

• Manage day-to-day janitorial operations to meet contract requirements.
• Ensure compliance with all contractual and government regulations.
• Act as point of contact with Government and authorize decisions within policy.
• Manage contract budget and efficiency reviews.
• Schedule personnel, review timecards, and manage supplies and equipment.
• Set expectations, coach staff, and implement process improvements.
• Conduct performance evaluations and ensure safety training and OSHA standards.
• Maintain OPSEC, GFP, and Safety programs; prepare reports as required.
• Monitor AbilityOne ratio of disabled vs non-disabled employees and related reports.
• Coordinate with Able-One department and prepare estimates for changes to the contract.
• Execute inspections and logs and maintain required documentation.

Skills

OSHA 30 General Industry

Oral and written communication

Interpersonal skills

Delegation

Confidentiality

Decision making under pressure

Security clearance

Drug Free Workplace

Attention to detail

Business acumen

Wage & hour laws

Flexible schedule

MS Office

Education

High school diploma or GED

Tools

Microsoft Office

Job description

The Supervisor – Janitorial is responsible for contributing to TRDI's Mission “To Create and Enhance Life Opportunities for People with Barriers & Disabilities” and Core Values “Integrity, Innovation, Compassion, Communication, and Courage.”

This position involves growth and success in TRDI’s Entrepreneurial Operating System “EOS” that are consistent with TRDI's Business Plan. The Supervisor – Janitorial provides oversight at the direction of management on site to coordinate routine work activities of workers and/or service employees engaged in janitorial operations or services at military facilities. This individual will provide support to management in the daily oversight of key functions and employees during the normal course of business. The general responsibilities of the position include those listed below, but the organization may identify other responsibilities of the position. These responsibilities may differ among accounts, depending on business necessities and client requirements.

Primary Duties and Responsibilities

• Manage the day-to-day operations effectively and efficiently to ensure the work is performed in accordance with the contract.
• Responsible and will ensure organizational employees, subcontractors, and vendors comply with all contractual requirements and all government regulations.
• Point of contact with the Government and shall have the authority to act or make decisions for the organization on all matters pertaining to the contract; except for amending or modifying material aspects (i.e. price, scope of work, etc.).
• Accountable for managing and maintaining a contract budget and reviewing processes for efficiency.
• Responsible for scheduling personnel, reviewing and approving timecards, inventory management of supplies, equipment, and vehicles.
• Sets and guides employee expectations, reviews and counsels, and establishes and implements process improvement plans, and ensures adherence of the company policies and procedures.
• Execute Employee Performance Evaluations through the payroll system within appropriate time frames.
• Ensures standard work practices are followed for safety and provides training for operating equipment and vehicles, use of supplies, and the requirements of the performance work statement.
• Responsible for analyzing and maintaining the contract AbilityOne Ratio requirements through the proper work scheduling of direct disabled employee hours vs non-disabled employee hours.
• Responsible for completion of Limitation & Accommodation Quarterly Reports for each AbilityOne employee.
• Serve as facilitator for the AbilityOne Program with the AbilityOne department.
• Execute reports, inspections and logs as required by the contract.
• Provide field information and specifications to prepare estimates for new work added or deleted to the contract.
• Maintain Operations Security (OPSEC) standard operations procedure.
• Maintain Property Control Plan for management of Government Furnished Property (GFP).
• Maintain a safety and health program that complies with EM 385-1-1 and applicable OSHA, DOD, Armed Forces Branch(s), Federal, state, and local safety, environmental and health requirements.
• Maintain a site-specific Accident Prevention Plan (APP) in accordance with Appendix A, EM 385-1-1.
• Other tasks as directed by the operations department or associated project manager.

Qualifications and Requirements

• OSHA 30-hour General Industry course or ability to acquire certification within 30 days of employment.
• Ability to communicate orally and in writing in a clear and concise manner
• Strong interpersonal skills
• Ability to effectively delegate and develop team members
• Ability to maintain confidentiality of information
• Ability to make decisions and solve problems while working under pressure
• Pass and maintain any required security clearance requirement.
• Comply with Drug Free Workplace policy.
• Detail oriented and strong organizational skills
• Strong Business Acumen
• Basic knowledge of local, state and federal employment laws and procedures
• Basic knowledge of wage and hour laws
• Must be able to work a flexible work schedule.
• Able to read, write, speak and understand English.
• Extensive working knowledge of Microsoft Office Package (i.e. Excel, PowerPoint, Word, etc.)

Education, Skills and Experience

• High school education or GED.
• One (1) year relevant work and leadership experience in a multi-location environment
• Experience with Labor Unions and regulatory laws
• Strong ability to organize effectively, delegate responsibility, solve problems quickly and communicate clearly
• Experience of leading high performing teams
• Ambitious and target focused with a drive to succeed
• Experience with Affimative Action Plans and AbilityOne Program
• Experience in working with Community Agencies and/or individuals with disabilities preferred

Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The physical demands of this position require prolonged standing, walking, use of hands and fingers, reaching with arms, climbing and balancing.
• Ability to regularly lift 25-50 pounds and on occasion up to 100 pounds.
• The work environment of this position may require the employee to work in extreme temperatures: wet, hot, cold or humid conditions (indoor and outdoor); near moving mechanical parts; in high precarious places; areas where fumes or airborne particles are present; with or around toxic or caustic chemicals; in areas where the risk of electrical shock is present; around explosives; areas where the risk of radiation is present and work which exposes the employee to vibration.
• The visual demands of this position require: clear vision of less than 20 inches to greater than 20 feet; ability to identify and distinguish colors; peripheral vision and depth perception.
• Exposure to noise levels ranging from very quiet to very loud.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.