Supervisor, Inpatient Hospital Coding

WVU Medicine; Raleigh (NC); On-site; USD 90,000 - 120,000; Full time

Job summary

SYSTEM West Virginia University Health System is seeking a Hospital Coding Supervisor to oversee coding staff and support the management team in day-to-day reimbursement, coding, abstracting and education activities. This role ensures regulatory compliance and serves as a subject-matter expert across departments.

The position requires strong leadership, auditing, and training skills, with extensive experience in ICD-10-CM/PCS, CPT and DRG systems, plus supervisory experience and a solid

Qualifications

• High School Diploma or equivalent required.
• Current HIM/Coding Certification (AHIMA or AAPC) required.
• Five years of medical coding experience required.

Responsibilities

• Supervises coding staff and assists management in day-to-day operations relating to reimbursement, coding, abstracting, productivity, quality and education.
• Maintains coding backlogs, work queues and charge lag at acceptable levels.
• Acts as expert coding resource to coders, providers, revenue cycle and specialty groups.
• Manages personnel processes including interviewing, hiring, coaching and performance evaluations with management.
• Develops and maintains coding policies, procedures and training materials with management.
• Identifies budgetary needs and maintains fiscal stewardship.
• Oversees internal and external audits for compliance with documentation, coding and billing guidelines.
• Analyzes and resolves issues impacting coding and billing with staff.
• Maintains open and ongoing communication.
• Extracts, analyzes and reports data to management.
• Serves as liaison to vendors and tests information systems.
• Assists in staff coding as needed.

Skills

Medical coding

Leadership

Auditing

Education and training

Communication

Analytical thinking

Decision making

Education

High School Diploma or Equivalent

HIM/Coding Certification (AHIMA or AAPC)

Associates degree or higher in HIM or related field (preferred)

Tools

Billing systems

Office software

Medical record systems

Job description

Supervises hospital or professional coding staff and assists the management team in the day-to-day operations of the department, as it pertains to reimbursement, coding, abstracting, and education. Will assist with the implementation and facilitation of ongoing medical coding/abstracting, auditing, monitoring, and physician/coder educational activities for existing and new clinics, locations and hospitals. The duties of this position will help ensure that we remain in compliance with all federal and state coding healthcare rules, regulations, administrative requirements and guidance. Serves as a positive role model for all staff and a representative of department.

MINIMUM QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• 1. High School Diploma or Equivalent
• 2. Current HIM/Coding Certification through ONE of the following:American Health Information Management Association (AHIMA) American Academy of Professional Coders (AAPC)

EXPERIENCE

• 1. Five (5) years of medical coding experience

PREFERRED QUALIFICATIONS

• 1. Associates degree or higher in Health Information Management or related field.
• 1. Previous clinical experience, as an RN, LPN or Medical Assistant, highly desirable.
• 2. Extensive experience in ICD-10-CM, ICD-10-PCS, CPT, and MS-DRG, HCC and APR-DRG assignment for Hospital Supervising Positions and multi-specialty coding, E&M coding, procedural/surgical coding, as well as knowledge of governmental billing and coding regulations including the “Teaching Physician Guidelines” for Professional Coding Supervisors.
• 3. Previous supervisory or project management experience.
• 4. Seven (7) years of medical coding experience preferred.

CORE DUTIES AND RESPONSIBILITIES

• 1. Supervises coding staff and assists the management team in the day-to-day operations of the department, as it pertains to reimbursement, coding, abstracting, productivity, quality and education.
• 2. Ensures that all coding backlogs, work queues and charge lag remains at acceptable levels.
• 3. Acts as expert coding resource not only to coders, providers and revenue cycle, but also to specialty groups and meetings.
• 4. Responsible for personnel management of coding staff, including but not limited to, interviewing, hiring, coaching and counseling, discipline and performance evaluation in conjunction with management.
• 5. Develops and maintains coding related policies, procedures, and training materials in conjunction with management.
• 6. Identifies budgetary needs and maintains fiscal stewardship.
• 7. Conducts and/or oversees internal and external auditing to determine compliance with medical record documentation, coding and billing guidelines.
• 8. Works with staff to analyze and resolve issues that impact coding and billing.
• 9. Maintains effective, open and ongoing communication.
• 10. Extracts, analyzes and reports data to appropriate management team.
• 11. Serves as a liaison to vendors and provides input and tests information systems.
• 12. Assists in staff coding, as needed.

PHYSICAL REQUIREMENTS

• 1. Must be able to sit for long periods of time.
• 2. Must have visual and hearing acuity within the normal range.
• 3. Must have manual dexterity needed to operate computer and office equipment.
• 4. Must be Able to lift, push or pull 10-20 pounds.

WORKING ENVIRONMENT

• 1. Standard office environment.
• 2. Visual strain may be encountered in viewing computer screens, spreadsheets, and other written material.
• 3. May require travel.

SKILLS AND ABILITIES

• 1. Must possess excellent written and verbal communication skills, as well as interpersonal skills necessary to communicate effectively.
• 2. Must possess the knowledge of related provider healthcare compliance, revenue cycle operations, and auditing techniques required.
• 3. Must possess the ability to mentor, educate and train others.
• 4. Must ensure quality and productivity standards.
• 5. Must be able to handle high stress and critical situations in a calm and professional manner
• 6. Must be able to concentrate and maintain accuracy during constant interruptions.
• 7. Must possess independent decision-making ability.
• 8. Must possess the ability to prioritize job duties.
• 9. Must be able to adapt to changes in the workplace and work assignments.
• 10. Must possess organizational and time management skills.
• 11. Must possess the knowledge of anatomy, physiology and medical terminology.
• 12. Must possess analytical and problem solving skills.
• 13. Must be proficient in office software programs, including medical record and billing systems.
• 14. Must possess the ability to analyze complex data and reports.

Additional Job Description

• Scheduled Weekly Hours:40
• Shift:Exempt/Non-Exempt:United States of America (Exempt)
• Company:SYSTEM West Virginia University Health System
• Cost Center:538 SYSTEM HIM CDI