Supervisor Documentation Systems

abbott; Plymouth (MN); On-site; USD 61,300 - 122,700; Full time

Benefits offered by this job

Career development

Free medical coverage

Retirement savings plan

Tuition reimbursement

Job summary

Abbott in Plymouth, MN is seeking a Supervisor for Documentation Systems responsible for managing the Records Management team and ensuring compliance with FDA regulations. This position involves leadership in operations, training staff, and implementing continuous improvement processes.

The ideal candidate will have a degree in Document/Engineering Change Control, over 5 years of relevant experience, and strong skills in Microsoft Office, PLM, and ERP systems.

Abbott is recognized for its diversity and excellent employee benefits, including comprehensive medical coverage and retirement savings plans.

Qualifications

• 5+ years of experience in a Document/Engineering Change Control role, preferably in a regulated industry.
• Experience in supervising staff.
• Ability to work with minimal instruction/direction.

Responsibilities

• Manage day-to-day operations and supervision of the Records Management team.
• Provide daily supervision and training to staff.
• Monitor workload to assure departmental goals and customer expectations are met.

Skills

Advanced Microsoft Office skills

Leadership skills

Problem-solving

Interpersonal skills

Education

Associates/Bachelor’s degree in Document/Engineering Change Control or related field

Tools

PLM (Windchill)

ERP (SAP)

Job description

JOB DESCRIPTION:

Supervisor Documentation Systems

Benefits

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution
• Tuition reimbursement, Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

In Abbott’s Electrophysiology (EP) business, we’re advancing the treatment of heart disease through breakthrough medical technologies in atrial fibrillation.

Documentation Services is responsible for managing the daily operations within the Quality Services department providing leadership to System and Records Management groups.

This position is responsible for managing the day‑to‑day operation and supervision of the Records Management team. This group is responsible for records archival and storage.

Additionally this position is responsible for managing the day‑to‑day operation and supervision of the Systems Management team. This group is responsible for procedures, training, access and administrative support to all Business units of the Medical Device Division for PLM (Windchill) and ERP (SAP) change control systems.

What You’ll Work On

• Experience and advanced technical skills in Configuration/Change Management.
• Provide daily supervision, work direction and training to staff at multiple sites.
• Monitors, directs and prioritizes workload including assessing the need for mandatory overtime, to assure customer requests and expectations are met.
• Monitors, directs and prioritizes workload to assure department goals and objectives are met.
• Contributes to establishing departmental goals and objectives.
• Manages the department within established budget.
• Provide support to other departments as required.
• Provide department status updates to Management.
• Identify and provide solutions to improvement opportunities.
• Resolve conflicts.
• Motivate team to achieve results.
• Foster a culture of continuous improvement.
• Write monthly report to communicate status of goals and objectives to Management.
• Ensure departmental compliance to procedures.
• Drives alignment across Documentation teams at all sites to ensure compliance to procedures, common interpretation and application of procedures and common understanding of tool application.
• Hires and retains a diverse, highly qualified staff and provides ongoing performance feedback.
• Sets goals which align to department plans and manages the execution of goals through coaching and mentoring.
• Maintains a safe and professional work environment.
• Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements.
• Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments.
• Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.
• Performs other related duties and responsibilities, on occasion, as assigned.

Required Qualifications

• Associates/Bachelor’s degree or Equivalent experience in Document/Engineering Change Control or related field
• 5+ years of experience in a Document/Engineering Change Control role, preferably in a regulated industry
• Advanced Microsoft Office skills
• Advanced knowledge of systems (PLM, ERP)
• People supervision experience preferred
• Demonstrated leadership skills with a small team of individual contributors; must have strong interpersonal skills
• Able to deliver training in classroom and one‑on‑one settings
• Able to troubleshoot business process and system issues within the context of the change management system
• Able to solve complex problems in a team environment which may involve multiple functions and organizational levels.
• Demonstrates strong decision‑making skills
• Able to work in a geographically diverse business environment.
• Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.
• Able to work with minimal instruction/direction
• Multitasks, prioritizes and meets deadlines in timely manner.
• Strong organizational and follow‑up skills, as well as attention to detail.
• Ability to maintain regular and predictable attendance.

The base pay for this position is

$61,300.00 – $122,700.00

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Operations Quality

DIVISION:

EP Electrophysiology

LOCATION:

United States > Minnesota > Plymouth : 5050 Nathan Lane N

WORK SHIFT:

Standard

TRAVEL:

No

MEDICAL SURVEILLANCE:

No

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans. EEO is the Law: http://webstorage.abbott.com/common/External/EEO_English.pdf. EEO is the Law (Spanish): http://webstorage.abbott.com/common/External/EEO_Spanish.pdf