Supervisor- 1:1 Teachers Aides

YAI - Seeing beyond disability; New York (NY); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision coverage

Paid time off

Job summary

YAI - Seeing beyond disability in New York is seeking a supervisory role to manage 1:1 Teacher Aide staff and ensure classrooms run smoothly. You will organize schedules, monitor performance, and coordinate with educational leadership to support students and staff.

The position requires experience in school support roles, familiarity with Workday, and a strong commitment to confidentiality and regulatory compliance.

Qualifications

• Excellent oral and written communication and interpersonal skills.
• Must be well-organized with attention to detail and able to manage multiple priorities.
• Familiarity with Microsoft Outlook and Workday HCM system.

Responsibilities

• Directs 1:1 Teacher Aide staff to meet school operations and classroom needs.
• Enforces policies and addresses performance issues with supervisor guidance.
• Participates in interview, selection, and placement for aides and provides feedback.
• Creates staff schedules to ensure coverage for students in classrooms and related activities.
• Ensures timekeeping in Workday and resolves attendance/time-tracking concerns.
• Conducts regular check-ins and observations, providing coaching and development notes.
• Maintains HIPAA compliance and protects confidentiality of student data.
• Performs duties of 1:1 Aide when needed and supports feeding or related tasks.

Skills

Communication skills

Interpersonal skills

Education

Associate’s degree in education or health services

Tools

Microsoft Outlook

PowerPoint/Word

Workday HCM

Job description

Key/Essential Functions & Responsibilities

Provides day-to-day support and direction for 1:1 Teachers Aides in assigned division of school to ensure the operational needs of the school are met (classroom, related and support services, etc.) with quality service, in alignment with MSA’s mission. Consistently applies and enforces school policies, procedures, and productivity standards for 1:1 Teachers Aide staff and addresses concerns or performance issues in collaboration with supervisor through discussions and by creating plans for corrective actions, as needed. Participates in interview, selection, placement and/or reassignment processes for 1:1 Teachers Aide staff, providing feedback and making recommendations to MSA educational leadership. Facilitates orientation and training of newly hired employees, ensuring all required procedures are followed and that documents are received and filed accordingly. Assesses 1:1 Teachers Aide scheduling needs and creates appropriate staff schedules to ensure coverage and support students in their classrooms during related or support services, meals, arrivals, dismissals or other activities with consideration for PTO schedules, unscheduled absences and operational needs. Initiates, reviews or approves staff status, work hour, promotions/demotions, transfers and/or other adjustments for staff, ensuring changes are appropriately submitted in Workday in a timely manner. Provides appropriate notifications regarding temporary and longer-term staffing and coverage changes to all impacted individuals (teachers, related services providers, 1:1 Teachers Aides, etc.) as needed or directed. Coordinates with teacher assistants, teachers and/or MSA educational leadership to ensure supports are maintained for students throughout the school day, escalating concerns to supervisor accordingly. Maintains a safe, secure and compliant work environment by understanding, communicating and keeping current with all applicable processes, procedures and requirements for documenting, tracking and reporting (e.g. workplace injuries, incidents, absences, leaves, etc.). Conducts regular check‑ins with and observations of 1:1 Teachers Aide staff to ensure clear communication and understanding of job expectations, policies and procedures and to provide regular feedback, coaching and development, appropriately documenting supervisions and escalating concerns to supervisor. Ensures timekeeping records and approvals through Workday are completed accurately and on a timely basis to support payroll processing; identifies concerns with attendance, work hours and/or time tracking, resolving with staff or coordinating resolutions with MSA educational leadership, when needed. Identifies trends, inefficiencies, concerns, issues and opportunities for improvement and escalates to MSA educational leadership; participates in related discussions and/or makes recommendations and supports implementation of new practices. Provides coverage, performing duties of 1:1 Teachers Aide in classroom to support students and/or teachers, if necessary; assists with feeding or other complex needs, as needed. Maintains professional and technical knowledge by attending educational workshops, conferences or other trainings. Participates in recurring classroom and other related or school‑wide meetings including specialized or student‑specific needs, supports and/or trainings; may attend other interdepartmental and school‑wide meetings as requested. Provides support for special projects, events and other MSA initiatives, as requested. Complies with and ensures staff complies with all Federal, State, Local and other relevant regulatory agency requirements, including the Health Insurance Portability and Accountability Act (HIPAA) and maintains confidentiality requirements and protection of other sensitive employee and student data. Performs all other duties, as assigned.

Minimum Qualification Requirements

Current certificate and registration as a Teaching Assistant issued by the New York State Education Department; and Three (3) years of direct support, paraprofessional or teacher assistant experience with school‑age individuals (5 – 21 years) with I/DD, including intimate care and feeding support duties; or Satisfactory equivalent combination of education, experience and/or training. Excellent oral and written communication and interpersonal skills. Must be well‑organized and flexible with superior attention to detail and able to manage multiple priorities while quickly addressing changing needs to ensure appropriate coverage. Familiarity with Microsoft Outlook. Ability to meet essential physical demands of position including frequent walking, sitting, standing, bending, twisting, stooping, kneeling, crouching, pushing, pulling and reaching with hands and arms; use hands to handle, finger or feel objects, tools or controls; assisting with lifting/moving students of any weight with assistance of mechanical lifts or other equipment and/or supporting students of any weight with standing or sitting on one or more occasions during the course of the day and/or pushing students in wheelchairs; lifting and/or moving up to 25 pounds on occasion; having the physical capacity to work with and implement emergency interventions as per the student’s Behavior Support Plan if/as needed, including lifting/moving individuals of any weight with or without assistance of equipment and/or other staff or running.

Preferred Qualification Requirements

Associate’s degree in education, human or health services Previous experience supervising staff Knowledge of Microsoft PowerPoint and/or Word Experience using Workday HCM system

Compensation & Benefits

• $24.00/Hour to $28.00/Hour
• Tuition reimbursement
• Medical and dental insurance (with options for family and more extensive medical plans, as well as vision)
• Paid Time Off and School Holidays
• 403(b) retirement with employer match
• Life insurance and long‑term disability
• Discounts on travel, entertainment, wireless services, shopping, and more!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer. To ensure fairness, safeguard transparency, and promote an equitable workforce environment, YAI Network prohibits the practice of nepotism in the workforce and hiring process.

Our Roots YAI was launched in February of 1957 out of a small school in Brooklyn, New York. Initially staffed by Co-Founders Bert MacLeech and Pearl Maze MacLeech alone, their pilot program served just seven people. According to Bert, from its very beginning YAI has been dedicated to providing innovative services for the I/DD (intellectual and/or developmental disabilities) community. MacLeech envisioned a, “total life adjustment approach, emphasizing personal growth, social responsibility, employment goals, and the development of independence for the individual.” At a time when institutional living was the norm for people with I/DD, this vision was nothing short of revolutionary.

YAI Today Today, YAI has a team of over 4,000 employees and supports over 20,000 people in the I/DD community. This extraordinary growth shows the ongoing need for these important services, and YAI’s success in offering them. YAI supports people with autism, Down syndrome, and Cerebral Palsy, among others. Operating throughout Downstate New York and Northern New Jersey, YAI now offers more than 300 programs for people of all ages.

Better Together At YAI, we are driven by our mission of living, loving, working, and learning. This applies not only to the people we support, but to our staff as well. Commitment and passion for the work continue to unite employees and drive the organization forward. Empowering the people we support to reach their goals remains at the heart of our organization.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer. To ensure fairness, safeguard transparency, and promote an equitable workforce environment, YAI Network prohibits the practice of nepotism in the workforce and hiring process.

http://www.yai.org/