SUPERVISING MANAGEMENT ANALYST

City of Cincinnati; Cincinnati (AR); On-site; USD 90,000 - 120,000; Full time

Job summary

City of Cincinnati seeks a Supervising Management Analyst in the Metropolitan Sewer District to oversee budgeting, procurement contracts, and admini strative analysis for the Wastewater Treatment Division. The role directs activities, ensures policy compliance, and guides financial planning and reporting.

The position requires strong supervisory abilities, demonstrable experience with budgets and procurement, and a proven track record in municipal administration.

Qualifications

• Bachelor’s or higher in Finance/Business/Public Admin or Economics with area knowledge.
• Two years supervisory experience; graduate study can substitute for up to two years.
• Senior Management Analyst experience or related city dept. background preferred.

Responsibilities

• Develops and communicates section/division policies and ensures policy compliance.
• Administers programs and contracts funded by the City; oversees budgets for projects.
• Oversees preparation of operating budgets and monitors expenditures.
• Sets scope of vendor and contractor performance criteria and manages procurements.

Skills

Budget analysis

Policy development

Supervisory leadership

Financial planning

Regulatory compliance

Education

Bachelor's degree in Finance, Business Administration, Public Administration, Economics, or related field

Master's degree in Finance, Business Administration, Public Administration, Economics, or related field

Tools

Budgeting software

Office IT tools

Job description

Posting number: 26-03353

Department: Metropolitan Sewer District

Job classification: SUPERVISING MANAGEMENT ANALYST

Posting type: Open

Categories: Management, Wastewater, Utilities, Office and Administrative Support, Database Administration

Summary

This employee performs a variety of administrative tasks involving the management of a section of the Office of Budget and Evaluation or other administrative section of a city department. Responsibilities include ensuring compliance with divisional and departmental policies and procedures, initiating direction for all activities within the section, and supervising and monitoring the activities of subordinate personnel. Perform related duties as required.
This employee performs a variety of administrative and analytical duties involving the management of the financial operations of the Wastewater Treatment Division of the Metropolitan Sewer District of Greater Cincinnati. Responsibilities include conducting all necessary planning and forecasting activities and preparing documentation to facilitate the development of annual operating budgets; monitoring divisional expenditures; ensuring adherence to financial control policies and procedures; and providing direction for activities within the section.
The employee is also responsible for managing key Wastewater Treatment Division procurement contracts, ensuring compliance with applicable procurement rules and regulations, and supervising and monitoring the activities of subordinate personnel. Performs related duties as required.

Examples of duties

(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)

Knowledge of:

• Computer resources to obtain and analyze information in various output formats.
• Appropriate city, state, and federal laws, regulations, and procedures.
• Intergovernmental relationships, responsibilities, and funding authorities.
• Legislative and administrative policies, procedures, and functions of municipal government.
• Management principles regarding program evaluation, staffing requirements, tables of organization, and administrative analyses.
• Methodologies for conducting the following analyses: present value, cost/benefit, and return-on-investment.
• Budget methods for municipal government and for programs funded with monies from the federal government.
• Methods for monitoring revenues and expenditures for departments and the City.
• Principles of supervision.
• Civil Service Rules and Human Resources Policies and Procedures.

Skill to:

• Operate appropriate computer equipment; use properly all related hardware and software.

Ability to:

• Implement and maintain positive employee relations.
• Promote and maintain highest integrity throughout all personnel.
• Analyze and manage effective EEO/AA programs.
• Process information with a high degree of attention to detail.
• Identify, analyze, and solve complex problems.
• Develop and employ information systems using various types of data.
• Generalize appropriately from available data and observation.
• Plan complex work processes and procedures for self and others to follow.
• Formulate innovative ideas and approaches to management situations.
• Make decisions based on a logical analysis of information.
• Communicate clearly and concisely both orally and in writing.
• Develop graphic presentations.
• Conduct an evaluation of a program.
• Balance a fund being knowledgeable of opening balances, expenditures, and revenues.
• Observe and analyze operations in a field environment.
• Understand and make inferences from verbal and numeric information.
• Plan, staff, direct, and coordinate work projects.
• Establish and maintain effective work relationships with officials, colleagues, and the general public.
• Show appropriate assertiveness and tact with colleagues and the general public.
• Maintain confidentiality of City or employee information

Examples of Work Performed

(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)

• Develops section/division policies and assists in developing city policies and ensuring compliance with divisional/departmental policies and providing direction for the division/ department activities.
• Develops, administers, and evaluates work programs for the division.
• Participates in short-term (1 year) and long-term (2 or more years) planning for projects within the division, department, or the city.
• Plans and directs meetings for the section/division or the city.
• Sets up task forces for special projects.
• Administers programs and contracts funded by the City or other funding authorities.
• Oversees the preparation of operational budgets for particular projects, departments and the City.
• Establishes scope of services and performance criteria for vendors and contractors.
• Prepares or directs the preparation of reports, recommendations, and presenta¬tions to the department/division Director, City Manager, City Council, other City departments, and the general public.
• Designs methodologies for research projects and implementation.
• Directs the research and analysis of problems and recommends solutions.
• Estimates City revenues and monitors receipts.
• Works with computer personnel to define projects and explain desired outputs.
• Attends workshops, meetings and conferences as a representative of the division/department or the City.
• May serve as the acting director of the department/division.

Qualifications

Qualified applicants must meet all criteria in one of the following requirements:

A minimum of five years of responsible management-level professional work experience in a related area, with a Bachelor's degree in Finance, Business Administration, Public Administration, Economics, or a related field is required. Two of the five years must be in a supervisory capacity. Two years may be substituted with educational or related experience.

OR

A minimum of three years of responsible management-level professional work experience in Human Resources, with a Master's degree in Finance, Business Administration, Public Administration, Economics, or a closely related field. Of the three years, one must be in a supervisory capacity.

OR

Two years of experience as a Senior Management Analyst with the City of Cincinnati. Additionally, each applicant must have a Bachelor's Degree from an accredited college or university in Finance, Business Administration, Public Administration, Economics, or a closely related field. A Master's Degree in one of the above fields may be substituted for one year of experience. Certification of a Chartered Financial Analyst preferred.

OTHER REQUIREMENTS

Must be an excellent communicator and team builder.

MILITARY EDUCATION & EXPERIENCE EVALUATION

Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations.

HR Contact

[e-mail]

Supplemental information

Environmental Conditions: Indoor and outdoor environments; exposure to office computer screens; exposure to extremes in weather conditions; automobile travel within the City may be required.

Physical Conditions: Duties may require maintaining physical conditioning necessary for sitting and standing for prolonged time periods; light lifting and carrying; general manual dexterity required; must be able to operate assigned vehicle.