Supervising Legal Clerk

Merced County; Merced (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

Merced County is seeking a skilled legal clerical supervisor to oversee and evaluate the work of clerical staff in the county legal offices. You will help ensure accurate document handling, reporting, and policy adherence in a fast-paced environment.

The role requires supervisory experience, strong organizational abilities, and proficiency with office technology. Merced County offers stable employment with opportunities for growth and professional development.

Qualifications

• Three (3) years of clerical experience, including at least one (1) year performing duties equivalent to those of a Legal Process Clerk II or Legal Clerk II in Merced County.
• Or two (2) years of full-time experience performing legal office support duties including one (1) year of supervisory or lead responsibilities.

Responsibilities

• Trains, plans, organizes, coordinates, reviews, and evaluates the work of legal and clerical support staff.
• Prepares monthly work schedules for staff; handles personnel problems or complaints, and trains and evaluates assigned personnel.
• Develops policies and procedures and conducts quality control reviews to ensure compliance.

Skills

Operate a PC

Effective communication

Data analysis

Supervise staff

Meet deadlines under pressure

Tools

CLETS

Job description

Examples of Duties

• Trains, plans, organizes, coordinates, reviews, and evaluates the work of legal and clerical support staff.
• Prepares monthly work schedules for staff; handles personnel problems or complaints, and trains and evaluates assigned personnel.
• Assists staff with resolving problems concerning legal document preparation and processing.
• Prioritizes work assignments.
• Orders supplies and maintains office records.
• May prepare the more difficult and complex legal court reports and other legal documents.
• Collect and assemble data and support materials for a variety of reports.
• Reviews client files and legal documents for any inconsistencies as to type of report required.
• Develops policies and procedures and conducts quality control reviews to ensure compliance.
• May prepare court calendar.
• Prepares, reviews and maintains templates including legal reports, documents, findings, and orders.
• Gives out information over the counter, on the telephone, or by letter.
• Gathers and analyzes data and prepares monthly and annual statistical reports.

Duties may include, but are not limited to, the following:

• Trains, plans, organizes, coordinates, reviews, and evaluates the work of legal and clerical support staff.
• Prepares monthly work schedules for staff; handles personnel problems or complaints, and trains and evaluates assigned personnel.
• Assists staff with resolving problems concerning legal document preparation and processing.
• Prioritizes work assignments.
• Orders supplies and maintains office records.
• May prepare the more difficult and complex legal court reports and other legal documents.
• Collect and assemble data and support materials for a variety of reports.
• Reviews client files and legal documents for any inconsistencies as to type of report required.
• Develops policies and procedures and conducts quality control reviews to ensure compliance.
• May prepare court calendar.
• Prepares, reviews and maintains templates including legal reports, documents, findings, and orders.
• Gives out information over the counter, on the telephone, or by letter.
• Gathers and analyzes data and prepares monthly and annual statistical reports.

Minimum Qualifications

Experience:

Three (3) years of clerical experience, including at least one (1) year performing duties equivalent to those of a Legal Process Clerk II or Legal Clerk II in Merced County.

Or

Two (2) years of full-time experience performing legal office support duties including one (1) year of supervisory or lead responsibilities.

Essential Functions

• Operate a personal computer and other modern office equipment.
• Resolve conflicts and respond appropriately to complaints.
• Complete multiple priority projects with conflicting deadlines and under stressful conditions.
• Communicate effectively with others in person and over the telephone.
• Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.
• Ensure consistency and accuracy in legal reports and documents.
• Perform difficult and complex assignments with speed and accuracy and meet deadlines.
• Perform job duties under stressful conditions and respond appropriately to situations.
• Develop and implement operational goals, objectives, work rules, policies, procedures, and work standards.
• Prepare, maintain, and review legal documents, records, and reports.
• Establish and maintain effective working relationships.
• Maintain confidential information in accordance with legal standards and/or County regulations.
• Train, evaluate and supervise staff.
• Frequent use of depth perception, peripheral vision and color perception.
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
• Occasionally kneel, bend, twist, squat, balance and crawl.
• Frequent use of hand-eye coordination.
• Frequent use of data entry device including repetitive hand and arm motion.
• Occasionally lift and carry up to 40 pounds.
• Normal dexterity, frequent holding and grasping.
• Sit or stand for long periods of time.
• Regular attendance is an essential function.

Knowledge of:

• Legal court procedure documents and terminology, including proper format for legal documents.
• Correct English usage, spelling, grammar, punctuation and sentence structure.
• Modern office procedures as well as department specific methods, procedures, policies, and regulations.
• Principals and techniques of supervision and training.
• Court filing procedures, electronic and in-person.
• California Law Enforcement Technology Telecommunications System (CLETS)

Ability to:

• Operate a personal computer and other modern office equipment.
• Perform difficult and complex legal clerical work.
• Spell correctly, including legal terminology.
• Recognize and correct grammatical, punctuation and sentence structure errors.
• Make mathematical calculations.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Train, supervise, coordinate, and evaluate the work of legal clerical staff.
• Establish priorities and coordinate material to meet court deadlines.

Why Merced County? A message from the CEO