Submittal Coordinator

Eleven Western Builders, Inc.; Dallas (TX); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Annual Performance-Based Bonuses

Health Benefits Package

401k

Company Issued Cell Phone and Laptop

Paid Holidays

Vacation

Sick Time

Job summary

Eleven Western Builders, Inc. is seeking a Submittal Coordinator to manage project submittals through start-to-finish with precision.

The role involves coordinating with Project Engineers, Managers, and subcontractors, and ensuring timely submissions and closeouts while using Sage 300 and Procore. You will collaborate with the project team, learn the submittal process, and support the closeout package to the client.

Qualifications

• Experience in the retail and/or fast food construction industry a plus.
• Must be able to read and understand project plans and specifications
• Knowledge of general contracting and sub-contracting process, how to construct a building, terms, methods, and scheduling
• Ability to learn how to effectively utilize Sage 300, Procore, and Business Management Software throughout each construction project
• Intermediate level working experience with MS Word, Excel, MS Project, Outlook, and edit/markup Adobe PDFs
• High school diploma or GED; or equivalent combination of education and experience

Responsibilities

• Learn Eleven Western Builders services, processes and procedures, and business lines.
• Meet with Project Engineers and Project Managers to understand job flow and project responsibilities.
• Learn the submittal process and build the submittal log; work with subcontractors and the architect for approvals.
• Learn project management software, i.e., Sage 300 and ProCore.
• Build positive working relationships with team members across departments.

Skills

Read drawings

Education

High school diploma or GED

Tools

Sage 300

Procore

MS Word

MS Excel

MS Project

Outlook

Adobe PDFs

Job description

Join us and be a part of our collaborative company culture, providing innovative, quality-built construction projects as a leading retail general contractor throughout California and the western United States. We are looking for a Submittal Coordinator who will facilitate and manage the construction project submittals and close-out from start to finish with precision and thoroughness, ensuring tasks are completed on schedule, with a strong team attitude to ensure a successful project outcome.

Essential Duties May Include

In the first 30 days and ongoing:

• Learn Eleven Western Builders services, processes and procedures, and business lines.
• Meet with Project Engineers and Project Managers to understand job flow and project responsibilities.
• Learn the submittal process: reviewing the specifications and plans, constructing the submittal log, requesting submittals from subcontractors, and reviewing and submitting to the architect for approval. Work closely with the project team to understand urgent submittals, deferred submittals, and other project needs.
• Learn project management software, i.e., Sage 300 and ProCore.
• Build positive working relationships with Submittal Coordinators, Project Engineers, Field Superintendents, General Superintendents, Subcontractors, Accounting team, Contract Administrator, Project Managers, and Leadership.

By The 90-day Mark And Ongoing

• Begin managing project submittals, from start to finish, working closely with other Submittal Coordinators, Project Engineers, and the Project Manager, absorbing and retaining as much information as possible to manage project submittals successfully.
• Has a foundational understanding of the construction process to drive the start and close-out of a project.
• Understand how to put the submittal log together and work closely with the Project Manager, Superintendent, and Subcontractors to ensure the project submittals are on schedule.
• Work directly with subcontractors on revisions and resubmittals as necessary.
• Partner with the Project Manager, Superintendent, and Accounting team for the closeout, ensuring all the paperwork is complete to bill for final retention and submit the close-out package to the client.
• Throughout each project, proactively communicate with the project team about project updates and any issues.

Within The 6th To 9th-month Mark And Ongoing

• Fully understand the project submittal and close-out process, and is overseeing the process on their own, asking questions as needed.
• Can manage difficult situations and/or urgent matters when necessary, in a respectful and professional manner.
• Problem-solve in fast-paced environments, and maintain a professional and positive attitude.
• Provide support as needed to the Project Manager and Superintendent.
• Is comfortable navigating Project Management software efficiently.

By The 12th Month Mark And Ongoing

• Is a fully integrated member of the team, able to consistently and proactively manage multiple project submittals and close-outs from start to finish.
• Bring project tasks to completion on schedule, troubleshooting issues with professionalism and poise.
• Exhibit a positive attitude and drive when working on all projects, simple or complex, working to deliver the best outcome for our clients.

Education, Skills & Experience

• Experience in the retail and/or fast food construction industry a plus.
• Must be able to read and understand project plans and specifications
• Knowledge of general contracting and sub-contracting process, how to construct a building, terms, methods, and scheduling
• Ability to learn how to effectively utilize Sage 300, Procore, and Business Management Software throughout each construction project
• Intermediate level working experience with computer skills working with various office equipment, computers, and various programs including MS Word, Excel, MS Project, and Outlook, and edit/markup Adobe PDFs
• High school diploma or general education degree (GED); or equivalent combination of education and experience

Who We Are

Since 1983, Eleven Western Builders, Inc. has been a leading retail general contractor, delivering innovative, quality-built construction projects to a diverse group of clients. We approach every project with a goal of total satisfaction for our clients, ourselves, and all members of the project team, ready to conquer any obstacle that may arise.

At Eleven Western Builders, we keep our promise to build the best projects by providing our clients with top-level management and the highest quality fieldwork on projects throughout California and the western United States. We love this work; we were built to do it, and we are ready to earn our clients’ trust!

Benefits

• Annual Performance-Based Bonuses
• Health Benefits Package
• 401k
• Company Issued Cell Phone and Laptop
• Paid Holidays
• Vacation
• Sick Time

Pay Range

$25-$32/hour