Subcontracts Coordinator

Dashiell Corporation; Houston (TX); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Company-paid life insurance

Health benefits

401(k) with vesting

Job summary

Dashiell, a leading national provider supporting critical electric infrastructure, seeks a Subcontracts Coordinator in Houston, TX to manage the full lifecycle of subcontract agreements on EPC substation and transmission projects. Based in our Houston office, you will prepare RFPs, coordinate bids, and draft subcontracts under senior supervision.

You will track onboarding, compliance, and performance, ensuring audit-ready files and adherence to safety and ethics policies.

Qualifications

• Associate's degree in Business, Supply Chain, or related field required; Bachelor's degree preferred; equivalent experience may be considered.
• Minimum 1 year of experience in subcontracts administration, procurement, contracts, or construction project administration.
• Familiarity with subcontract terms, conditions, and commercial concepts.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality of bid, pricing, and proprietary information.

Responsibilities

• Prepare RFP packages for subcontracted services and construction scopes using templates and project documents.
• Coordinate bid processes, including Q&A management, addenda, and bid receipt.
• Draft subcontract agreements, work orders, and amendments under senior review.
• Maintain audit-ready subcontract files and track changes.
• Coordinate subcontractor onboarding, including insurance, licensing, and prequalification.

Skills

Subcontracts administration

Data entry

Microsoft Office

Education

Associate's degree in Business or related field

Bachelor's degree preferred

Tools

ERP system

Job description

Dashiell, an operating unit of Quanta Services (trading as PWR), is a leading national provider of technical and construction services supporting critical electric infrastructure. We serve electric utilities, power generation, industrial, renewable, and energy markets with integrated capabilities spanning planning and system studies, engineering and design, maintenance and testing, program management, construction, and turnkey EPC delivery.

With more than 60 years of experience executing large, complex projects, Dashiell specializes in medium- and high-voltage electrical infrastructure and delivers safe, reliable solutions across the full project lifecycle. Backed by the scale, resources, and safety culture of Quanta Services, Dashiell partners with clients to build and maintain the infrastructure that powers communities and economies. Learn more at www.dashiell.com.

Primary Function

The Subcontracts Coordinator is a developing subcontracts professional who supports the full lifecycle of subcontract agreements on active EPC substation and transmission projects. Working under moderate supervision, this position prepares solicitation documents, coordinates bid processes, drafts subcontracts from approved templates, and tracks subcontractor onboarding, performance, and compliance. Non-standard terms, pricing disputes, and compliance exceptions are escalated to senior staff. The position will be based in our Houston, Texas office located at 12301 Kurland Drive, Suite 400, Houston, TX 77034 and will report to Dashiell’s Sr. Manager, Supplier Subcontracts.

Duties & Responsibilities

Employee may be called upon to perform any or all of the following functions:

• Prepare Request for Proposal (RFP) packages for subcontracted services and construction scopes using approved templates and project scope documents.
• Coordinate bid processes, including issuance, Q&A management, addenda, and bid receipt.
• Support bid tabulation and commercial evaluation activities; present results to senior staff.
• Draft subcontract agreements, work orders, and amendments using standard templates under senior review.
• Assist in reviewing prime contract requirements and compile applicable flow-down provisions, extracted verbatim, into subcontract packages under senior review.
• Route subcontract terms requiring legal review and coordinate resolution of Legal comments under senior direction.
• Process subcontract awards, including approvals, notices of award, execution, and distribution of conformed copies.
• Track and log all subcontract documents, modifications, and correspondence.
• Enter subcontract, change order, and subcontractor data into the ERP system and review Administrator data entry for accuracy.
• Coordinate subcontractor onboarding, including insurance, licensing, safety prequalification, and pre-mobilization documentation.
• Support subcontractor compliance with applicable laws and prime contract requirements, including prevailing wage, contractor licensing, and insurance program (e.g., OCIP/CCIP) documentation.
• Track subcontractor performance against schedule, submittal, and compliance milestones; elevate deviations to senior staff.
• Review subcontractor pay applications and lien waivers for contract compliance; coordinate approval and payment with project teams and Procurement Administration.
• Support change order preparation, tracking, and negotiation under senior direction.
• Support subcontract closeout, including final lien waivers, retainage release, and closeout documentation.
• Maintain complete, audit-ready subcontract files for assigned agreements.
• Prepare status reports on bids, awards, change orders, and open items for assigned projects.
• Guide Subcontracts Administrators on invoice coding, data entry, and file standards.
• Perform special projects and complete other duties as assigned or requested.

How You Will Make an Impact

• Keep subcontract awards on schedule through well-organized bid, award, and onboarding processes.
• Reduce contract and compliance risk by confirming subcontractors are insured, licensed, and prequalified before mobilization.
• Support cost and schedule certainty by tracking invoices, submittals, and change orders against subcontract terms.
• Protect Dashiell in audits and disputes by maintaining complete, accurate subcontract files.

Minimum Qualifications / Experience

• Required
• Associate's degree in Business, Supply Chain, or a related field required; Bachelor's degree preferred; equivalent professional experience of 2 or more years may be considered in lieu of a degree.
• Minimum 1 year of experience in subcontracts administration, procurement, contracts, or construction project administration.
• Familiarity with subcontract terms, conditions, and commercial concepts.
• Strong document management and organizational skills.
• Accurate data entry skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality of bid, pricing, and other proprietary commercial information and to comply with conflict-of-interest and ethics policies.
• Effective written and verbal communication skills.
• Preferred
• Experience with construction or EPC subcontracting, ideally substation or transmission line work.
• Experience with invoice or pay application processing.
• Exposure to an ERP or contract management system.
• Progress toward CPSM or CPCM certification.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers for typing, writing, and operating office equipment.
• Ability to communicate effectively verbally and in writing.
• Ability to occasionally stand and walk within an office environment.
• Ability to lift up to 10 pounds occasionally.

Environmental Conditions

• Work is primarily performed in a climate-controlled office environment.

Equal Employment Opportunity

Dashiell is an Equal Opportunity Employer. Employment decisions are made without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected status under applicable law.

Dashiell offers a competitive compensation and benefits package. Benefits include company-paid life insurance, accidental death and dismemberment insurance, long-term disability insurance, and an employee assistance program. Additional benefit offerings include medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options), dental and vision coverage, supplemental life insurance, short-term disability, critical illness insurance, group accident insurance, hospital indemnity insurance, and a 401(k) plan with immediate vesting, among others.

Candidates must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without current or future visa sponsorship.