Subcontracts Administrator

DZYNE Technologies LLC.; Irvine (CA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Annual bonus

401(k) with employer match

Paid time off

Job summary

DZYNE Technologies LLC. in Irvine, CA is hiring a Subcontracts Administrator to support capture, negotiation, and administration of subcontracts throughout the lifecycle.

The role focuses on compliance with FAR/DFARS, preparation of solicitations, and collaboration with Contracts, Procurement, and Program Management. Travel is limited and U.S. work authorization is required.

Qualifications

• Collaborate with Contracts, Procurement, and Program Management to administer subcontracts.
• Pre- and post-award administration of subcontracts.
• Develop and distribute subcontract solicitations documentation (NDAs, LOIs, Teaming Agreements).
• Perform cost/price analyses for proposals and document subcontract files.
• Negotiation and finalization of subcontracts per terms and regulatory requirements.
• Provide lifecycle subcontract administration and manage invoices, reports, and certifications.
• Understand FAR/DFARS and government contract types (cost-reimbursable, T&M, FFP).
• Experience with government-approved purchasing systems and CPCM certification preferred.

Responsibilities

• Support the lifecycle administration of subcontracts from pre-award to closeout.
• Assist management with subcontract issues and certifications.
• Ensure compliance with federal regulations and company purchasing processes.

Skills

Subcontract administration

FAR/DFARS knowledge

Contract negotiation

Attention to detail

Effective communication

Education

Bachelor's degree in business administration

Tools

Microsoft Office

Contract management system

Job description

Autonomous Defense for the World’s Most Critical Missions

THE FUTURE OF AUTONOMOUS DEFENSE STARTS HERE

DZYNE is comprised of the top minds in the field, proven in their ability to not only conceive of groundbreaking designs, but also to deliver functioning systems with precision, agility and innovation at every turn. Our expertise lies in aerodynamics, structural design, systems engineering, flight test, artificial intelligence, and software development. We are the future of autonomous defense ecosystems.

From engineering and programming to operations, DZYNE Technologies is seeking talented individuals ready to take on meaningful challenges and help develop industry-defining technology. We offer competitive compensation, comprehensive benefits, and a culture built on innovation, teamwork, integrity, and customer service.

DZYNE is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. DZYNE complies with applicable state and local laws governing nondiscrimination in employment in every location in which our company has facilities. This policy applies to all terms.

Position:Subcontracts Administrator

Location: Irvine, CA

Job Id:1273

# of Openings:1

About DZYNE

DZYNE Technologies, located in Irvine, California, is at the forefront of developing and manufacturing advanced airborne and ground-based defense solutions, which are deployed in over 50 countries. Our technologies are backed by U.S. Government Programs of Record and are field-proven, scalable, and production-ready.

As we experience rapid growth, we are seeking motivated, detailed-oriented individuals who are ready to make a significant impact. At DZYNE, you will become part of a culture that values on collaboration, integrity, and purpose.

Are you ready to do work that matters? Join us!

Position Title: Subcontracts Administrator

Location: Irvine, CA

Position Summary:

The Subcontracts Administrator will support the Project and Contracts Managers and be responsible for the full lifecycle administration of Subcontracts in accordance with company processes and procedures and in compliance with applicable laws and federal regulations including Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS). A successful candidate must be able to be an effective communicator internally and externally, be highly organized, and able to resolve a wide range of business issues in a timely manner.

Required Skills/Qualifications:

• Collaborate with Contracts, Procurement, and Program Management to effectively administer subcontracts, including pre- and post-award administration.
• Work closely with the Contracts Lead and Program Management to develop and distribute subcontract solicitations documentation including Non-Disclosure Agreement, Letters of Commitment, Teaming Agreements, and Request of Packages to support DZYNE proposal development.
• Perform proposal cost or price analyses in conjunction with Program Management and document the subcontract file in accordance with the company purchasing process
• Support subcontract negotiation and prepare and finalize subcontracts in accordance with negotiated terms, as well as government and company requirements.
• Provide Subcontract Administration through life of subcontract, including but not limited to review and approval of subcontractor invoices and monthly reports, ensuring compliance with subcontract terms; drafting and issuing subcontract modifications; supporting/assisting management in resolution of any subcontract issues; obtaining required annual subcontractor certifications; securing subcontractor closeout documentation; and maintaining all required subcontract files on company server.
• Must have an understanding of the FAR and DFARS with experience administering Services Contracts.
• Must have an understanding of federal contract types and risk including Cost-Reimbursable, Time and Material (T&M), and Firm-Fixed-Price (FFP) type subcontracts
• Must be extremely organized, detail-oriented, and demonstrate strong time management and critical thinking skills, with the ability to coordinate and prioritize multiple projects in a fast-paced environment.
• Proficiency in business software programs including Microsoft products and automated accounting systems.

Preferred Skills/Qualifications:

• Experience working within a government-approved purchasing system.
• NCMA Certified Contracts Management Professional (CPCM) or equivalent certification.

Education:

• Bachelor's degree in business administration, or related field, or equivalent work experience.

Clearance Level Required: Secret.

TravelRequired:Less than 10%

Working Conditions:

The diversity of work conditions may range from an environment, such as a general office environment, to warehouse and other facilities. This role will primarily be in a general office environment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Must have the ability to stoop, stand, climb, occasionally lift a minimum of 10 lbs.
• Involves movement between departments, floors, and worksites to facilitate work.

This position requires access to information and technology subject to U.S. export control laws and regulations, including the International Traffic in Arms Regulations (ITAR). As a result, employment is contingent upon meeting applicable export control eligibility requirements and compliance obligations.

Work Authorization

Candidates must be legally authorized to work in the United States on a full-time basis without the need for current or future employment visa sponsorship.

Salary: $80,000-$120,000 (annually)

Salary depends on relevant work experience, education, training, essential skills, and/or other factors, such as specialized or high-demand professions. In addition to the annual salary, the position will be eligible for an annual bonus. The pay range for this job level is a general guideline only and not a guarantee of salary or annual bonus.

Our benefits are DZYNE’edfor your overall health and financial wellness. DZYNE offers a comprehensive healthcare benefits package. Base dental, vision, life, accident, disability, and other core benefits are fully covered by DZYNE. DZYNE provides paid time off and paid holidays. Additionally, DZYNE offers a 401 (k) plan with an employer match and immediate vesting.

DZYNE Technologies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, or protected veteran status. In addition to federal law requirements, DZYNE Technologies complies with applicable state and local laws governing nondiscrimination in employment in every location in which our company has facilities. This policy applies to all terms and conditions of employment.