Subcontracts Administrator

Stantec Consulting International Ltd.; Denver (CO); On-site; USD 72,000 - 105,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) plan

Paid holidays

Paid time off

Job summary

Stantec is seeking a Subcontract Administrator to support its US Federal program in Denver, CO. The role ensures procurement activities align with FAR/DFAR and company policy, managing the full lifecycle of subcontracts and vendor relations.

The candidate will need strong negotiation, communication, and regulatory knowledge, with 4+ years in federal subcontract administration and a Bachelor’s degree (or related experience). This is a full-time, on-site position with competitive benefits.

Qualifications

• Bachelor’s degree in business, finance or related field preferred; relevant work experience considered
• Knowledge of FAR and DFAR requirements is essential
• Experience with subcontract administration for US Federal contracts is preferred

Responsibilities

• Procure services, equipment, and supplies.
• Prepare solicitations for bids and proposals.
• Evaluate contract clauses and flow-downs to subcontractors.
• Perform price analyses to ensure fair and reasonable pricing.
• Award subcontracts and task order subcontracts; prepare award summaries.
• Manage subcontract lifecycle including changes, insurance, and closeout.
• Maintain tracking spreadsheets and vendor status information.
• Provide guidance on subcontract issues and regulatory requirements.

Skills

Negotiation

Communication

Interpersonal skills

Regulatory compliance

Contract terms knowledge

Microsoft Office

Education

Bachelor’s degree in business/finance or related field

Contract Manager Certification (CPCM/CFCM/CCCM) preferred

Tools

Microsoft Office

Job description

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

We are growing and actively seeking a Subcontract Administrator to support our US Federal program. Stantec’s US Federal Contracts Team (FCT) is responsible for ensuring compliance with the Federal Acquisition Regulation (FAR) and supporting bvarious Federal auditing and reporting requirements. As a member of the FCT, you’ll work within our Federal subcontract team ensuring all procurement activities and operations are performed in accordance with company policy, while maintaining adherence to procedural and regulatory compliance.

Your Key Responsibilities

• Procurement of services, equipment, and supplies.
• Prepare solicitations for bid and proposals from existing or new sources.
• Evaluate terms and conditions to ensure prime contract clauses and provisions are appropriately flowed down to subcontractors.
• Perform price analyses to determine if the selected vendor is offering a fair and reasonable price.
• Award purchase orders, subcontracts, subconsultant agreements and task order subcontracts.
• Prepare contract award summaries.
• Perform sole source justification when applicable.
• Manage the entire lifecycle of the subcontract, including change orders, modifications, insurance and closeout.
• Update Federal Subcontract Awards tracking spreadsheet and various database systems with detailed agreement information.
• Maintain reliable and competitive vendor resource lists, including small business and CMMC status.
• Interact with project management and vendor personnel; respond to a variety of inquiries and provide innovative solutions.
• Interpret and negotiate, with supervisor and Stantec Legal support, subcontractor/subconsultant exceptions to agreement terms and conditions.
• Analyze contractual language ensuring proper solicitation and subcontract language is used.
• Provide guidance to internal teams on subcontract issues, including providing Federal subcontracting requirements, identifying subcontract administrative problems, and developing corrective action plans and solutions.
• Ensure that purchasing activities are carried out in accordance with company procurement policies and objectives.
• Maintain a complete procurement file of all pertinent correspondence, documents, and data for each assigned award to satisfy company procurement policies and audits.
• Maintain and optimize effective relations with subconsultants, project management and other staff.
• Participate in Federal Contract Team activities on an assignment basis, as needed, such as procurement training provided to office and field staff.
• Perform various other duties as assigned, such as small business plans and Government property inquiries.

Your Capabilities and Credentials

• The successful candidate must have strong negotiation, communication, and interpersonal skills, as well as knowledge of regulatory guidelines including the provisions of the Federal Acquisition Regulation and Defense Federal Acquisition Regulation.
• Have basic knowledge of the format and requirements for different contract types (fixed price, fixed unit price, time & material, labor hour).
• Proficient computer skills in the Microsoft Office.

Education and Experience

• Bachelor’s degree in business, finance or related field is preferred; however relevant work experience will be considered.
• 4+ years of related experience in subcontract administration for multidisciplinary US Federal agency contracts.
• Preferred candidate will possess or be in process of obtaining Contract Manager Certification (such as CPCM, CFCM, or CCCM).

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Range:

Locations in CO, HI, IL, MD & Various CA, NJ, VA Areas-$72,200.00 - $104,600.00 Annually

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location: United States | CO | Denver
Organization: BC-1885 Federal Program-US
Employee Status: Regular
Business Justification: Replacement
Travel: No
Schedule: Full time

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.